Solicitation
Advance Cockpit System (ACS) LTC
Department of Defense · Department of the Navy
AI summaryNAVSUP Weapon Systems Support (Navy) wants four types of F-18 Advanced Cockpit System units repaired under a requirements contract, meaning orders are placed as repairs are needed. It runs three base years plus two one-year options, with a fixed price for each repair, and the response due date is November 20, 2026, 4:00 PM Eastern. Amendment 0002 raised most estimated quantities after adding Foreign Military Sales (sales of U.S. equipment to allied governments) for Australia and Kuwait, and SAM.gov lists no set-aside. More in the summary
A newer version of this notice was posted Oct 20, 2026. It moves the due date from Mar 6, 2026 to Nov 20, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. The notice looks incomplete: Much of the solicitation was cut off in the text read, including the offer instructions (Section L), the evaluation factors (Section M shows only shipping clauses) and most of the repair statement of work. Four files were only partly read: the three solicitation documents and Att 4 - CSDR Plan and CDRLs RFP.pdf. The full set is on SAM.gov. Check the attachments on SAM.gov.
NAVSUP Weapon Systems Support (Navy) wants four types of F-18 Advanced Cockpit System units repaired under a requirements contract, meaning orders are placed as repairs are needed. It runs three base years plus two one-year options, with a fixed price for each repair, and the response due date is November 20, 2026, 4:00 PM Eastern. Amendment 0002 raised most estimated quantities after adding Foreign Military Sales (sales of U.S. equipment to allied governments) for Australia and Kuwait, and SAM.gov lists no set-aside.
Who can bid
- Be registered in SAM.gov with a designated electronic business point of contact.
Things to watch (8)
From the version posted Oct 20, 2026.
- Worth checking: Quantities raised by Amendment 0002. Estimated quantities jumped for most lines because Foreign Military Sales for Australia and Kuwait were added (for example, year 1 LAD major repair is 46 Each, up from 19), so capacity and pricing should use the amended numbers.
- Worth checking: Contractor supplies all parts, tooling and test equipment. Parts are included in the repair price, and special tooling and test equipment are the contractor's job, so a bidder needs the capability and cost room to cover them.
- Worth checking: Formal testing and sell-off on repairs. Major repairs require acceptance testing, environmental stress screening and vibration and thermal troubleshooting, which needs test facilities and approved procedures.
Show all 8Show fewer
- Worth checking: Cost and Software Data Reporting required. The contractor must file cost and software data reports with the Department of Defense, which is extra paperwork for a small business.
- Minor: Quantities are estimates only. The Government does not promise any minimum or maximum number of repairs, so actual work can differ from the quantities priced.
- Minor: Response due date moved by amendment. Amendment 0002 changes the response due date to November 20, 2026 from May 8, 2026, matching the SAM.gov date.
- Minor: Solicitation number differs. SAM.gov lists N0038325RE050, while the documents use N0038326RE050. Ask the contracting officer which number to cite on the offer.
- Minor: Priority-rated order. The contract is a rated order under the Defense Priorities and Allocations System (DPAS), which means the Government's work must be given priority.
Read from the notice and 8 attachments. Show which files.
- 3.04 Solicitation Amendment N0038326RE0500002 SF 30.pdf (read)
- 3.04 Solicitation Amendment N0038326RE0500001 SF 30.pdf (read)
- 3.04 Solicitation Amendment - N0038326RE0500001.pdf (read)
- Solicitation - N0038326RE050.pdf (read)
- Att 4 - CSDR Plan and CDRLs RFP.pdf (read)
- 3.02 Att 1 - Item List and Forecast.pdf (read)
- Att 2 - Packaging.pdf (read)
- Att 3 - LAD-LPHUD Repair Definitions.pdf (read)
Full summary
What they want
- Repair four types of F-18 Advanced Cockpit System units: large area display (LAD), low profile heads-up display (LPHUD), camera and control panel. The Government ships them to the contractor's plant at its own expense.
- Year 1 estimated quantities after Amendment 0002: LAD major repair 46 Each and minor repair 45 Each; LPHUD major 19 Each and minor 18 Each; camera repair 35 Each; control panel repair 20 Each. Each unit type also has 1 Each for no fault found / beyond economical repair (BER) or beyond physical repair (BPR).
- Sort each unit as a major repair, minor repair, or no fault found / BER / BPR using the Government's repair definitions in Attachment 3.
- Major repairs include acceptance testing (ATP), environmental stress screening (ESS) and vibration and thermal troubleshooting as part of formal sell-off.
- Supply every part needed for the repairs; the cost is built into the repair price.
- Tell the Government electronically when a unit looks beyond economical or physical repair, stop work, and wait for disposition direction.
- Mark items with DoD unique item identification, as the line items require under DFARS 252.211-7003.
- Report costs and software data (Cost and Software Data Reporting) and report inventory transactions in the Commercial Asset Visibility Repairables Portal.
- Contract type
- Requirements contract (the Government orders repairs as needed; quantities are estimates) with firm-fixed-price (FFP: one set price, whatever the work ends up costing) priced orders
- Period of performance
- 3 base years from award + two 1-year options; orders can be placed for up to 5 years including options
- Place of performance
- SAM.gov lists PA, USA. The solicitation says units are shipped at Government expense to the contractor's plant.
- Estimated value
- Not stated
- Offers due
- November 20, 2026, 4:00 PM Eastern
What to include when you submit
- Acknowledge Amendments 0001 and 0002 before the response due date, on the amendment form, on the offer, or by letter or electronic message that names the solicitation and amendment numbers; failure to do so may get the offer rejected.
- Insert firm-fixed prices for each year in the base and option periods, for each repair line (major, minor, and no fault found / beyond repair).
- Complete the Proposal Adequacy Checklist (DFARS 252.215-7993 deviation), giving the proposal page for each item or an explanation.
- The offer stays open 60 calendar days unless the bidder inserts a different period (Standard Form 33 item 12).
- The apparently successful bidder completes the Identification of Sources of Supply table before award (DFARS 252.217-7026).
- Contract specialist named on the amendments: Christopher Letts, christopher.j.letts2.civ@us.navy.mil.
After award, you must have
- Register in Wide Area WorkFlow (WAWF), the Government's electronic invoicing system, to submit payment requests. From 3.04 Solicitation Amendment N0038326RE0500001 SF 30.pdf:
Be registered to use WAWF at https://wawf.eb.mil/…
- Report costs and software data under the contract's Cost and Software Data Reporting rules (Section C04). From Solicitation - N0038326RE050.pdf:
Software Data Reporting is required under this contract. See Section C04 and Attachment 3.
Not in the notice text
- Much of the solicitation was cut off in the text read, including the offer instructions (Section L), the evaluation factors (Section M shows only shipping clauses) and most of the repair statement of work. Four files were only partly read: the three solicitation documents and Att 4 - CSDR Plan and CDRLs RFP.pdf. The full set is on SAM.gov.
- How offers are submitted (email, portal or other) and how the award will be decided are not in the text read.
- SAM.gov does not state a set-aside, and the text read does not say whether the buy is open to all firms or needs a pre-approved repair source.
- Repair turnaround times and the delivery schedule are not in the text read.
- The contractor's plant location is not stated; SAM.gov lists PA, USA as the place of performance.
- Section C04 points to Attachment 3 for cost reporting, but Att 3 holds repair definitions and the cost reporting plan is in Att 4; check the full solicitation.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
Notice details
- Posted
- Feb 4, 2026
- Notice type
- Solicitation
- Office
- NAVSUP Weapon Systems Support, Philadelphia, PA
- Product/service code
- 5895 · Miscellaneous Communication Equipment
- Business type
- Aircraft, ship & vehicle parts (FedReady's grouping, from NAICS 336413)
- Versions
5 versions have been posted, newest first.
- Oct 20, 2026 · Amendment 0004Due Nov 20, 2026
- Oct 20, 2026 · Amendment 0003Due Nov 20, 2026 (changed)
- Apr 20, 2026 · Amendment 0002Due May 8, 2026
- Apr 20, 2026 · Amendment 0001Due May 8, 2026 (changed)
- Feb 4, 2026 · Solicitation (this version)Due Mar 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This solicitation is for the repair of four items, two WRA's and two SRA's within the ACS for the F-18 for a three (3) year base with two (2), one (1) year options, reuqirements type contract. See attached solicitation for additional details.
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