Solicitation
Replace DSN-HDD Generator for 78th Signal Battalion, Camp Zama, Japan.
Department of Defense · Department of the Air Force
AI summaryThe Air Force contracting office 374 CONS PK, for the 78th Signal Battalion, wants a business to remove and dispose of an unserviceable 150 kilovolt-ampere (kVA) emergency diesel generator and install a new one at Building 121, Camp Zama, Japan. It is one firm-fixed-price lot (one set price, whatever the work ends up costing) with a minimum 2-year warranty, and all work is in Japan. No set-aside is used. The response due date is November 17, 2026, 2:00 PM (an amendment moved it to Nov 10, 2026, 2:00 PM JST · 12:00 AM Eastern) JST on SAM.gov, but Amendment 0001 says November 10, 2026. More in the summary
A newer version of this notice was posted Oct 19, 2026. It moves the due date from Nov 17, 2026 to Nov 10, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 18, 2026. The notice was amended Oct 19, 2026. The due date moved from Nov 17, 2026 to Nov 10, 2026. Check what else changed on SAM.gov.
The Air Force contracting office 374 CONS PK, for the 78th Signal Battalion, wants a business to remove and dispose of an unserviceable 150 kilovolt-ampere (kVA) emergency diesel generator and install a new one at Building 121, Camp Zama, Japan. It is one firm-fixed-price lot (one set price, whatever the work ends up costing) with a minimum 2-year warranty, and all work is in Japan. No set-aside is used. The response due date is November 17, 2026, 2:00 PM JST on SAM.gov, but Amendment 0001 says November 10, 2026.
Who can bid (6)
- No set-aside: open to any business, large or small
- Employees (yours or your subcontractors') must hold current Japanese electrical licenses and certifications for the whole contract, and verifiable evidence goes in with the quote
- If you are not physically located in Japan, an established partnership with a local authorized service provider in Japan that can do the on-site installation, removal, disposal and warranty work
Show all 6Show fewer
- Employees with demonstrated experience in work like this requirement
- Active SAM.gov registration with representations and certifications completed
- The generator must be a U.S.-made, qualifying country or designated country end product under the Trade Agreements Act (TAA: a law limiting which countries' products the Government buys)
How to submit: Email Word, Excel or PDF files (no zip files) to hiroko.takahashi.jp@us.af.mil and kaori.kanematsu.jp@us.af.mil; the Government confirms receipt by email reply, due November 17, 2026, 2:00 PM JST (SAM.gov); Amendment 0001 and the amended SF 1449 say November 10, 2026, 2:00 PM. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (12)
- Serious: Response due date: November 17 or November 10, 2026. SAM.gov shows November 17, 2026, 2:00 PM JST, but Amendment 0001 and the amended SF 1449 say November 10, 2026, 2:00 PM; ask the contracting officer which governs.
- Serious: Local partner in Japan required if you are based elsewhere. A quote from a business not located in Japan without proof of a local service partner is rated technically unacceptable and not considered for award.
- Serious: Japanese electrical licenses needed for all employees on the job. Staff need Japanese licenses and certifications for the whole contract; missing or unverifiable evidence at quote time can make the offer technically unacceptable.
Show all 12Show fewer
- Worth checking: License lists and timing differ between documents. The notice lists four certifications (Special Electric Officer, Chief Electrical Engineer Class I, II or III, Fire Defense Equipment Officer, Low-Voltage Electrical Worker Special Education). SOW paragraph 10.4 lists three different ones, and says copies are due before award, not with the quote. Ask the contracting officer.
- Worth checking: Check the generator works with the existing transfer switch before quoting. The SOW puts the compatibility check on the bidder before the quote is sent, and the price is fixed.
- Worth checking: Generator must come from a Trade Agreements Act country. Only U.S.-made, qualifying country or designated country products are considered, which limits which generator brands you can offer.
- Worth checking: U.S. vendors tracked in SPOT under Japan clause. A U.S. awardee must account for its personnel and dependents in SPOT to be covered by the Status of Forces Agreement, which adds paperwork after award.
- Minor: The site visit was Oct 7, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Price includes Japanese taxes except those exempt under the Status of Forces Agreement. Your fixed price must cover all applicable taxes and duties except the ones the U.S. and Japan agreed do not apply; the notice does not say which currency quotes use.
- Minor: Panel names for the transfer switch differ. The notice says Panel P-M/L-M, SOW paragraph 5.1 says Panel P-M, and paragraph 6.1 says Panel L-M, so confirm which panel holds the switch.
- Minor: Award date stated before the response due date. The notice says award is expected around October 30, 2026, while the response due date is in November; ask the contracting officer.
- Minor: Advance notice and bilingual paperwork after award. The construction schedule and any power outage requests go in 30 business days ahead, and final reports and manuals must be in English and Japanese.
Read from the notice and 4 attachments. Show which files.
- Solicitation Amendment FA520926Q00770001 SF 30.pdf (read)
- Solicitation Amendment - FA520926Q00770001.pdf (read)
- Solicitation - FA520926Q0077.pdf (read)
- SOW 24 Aug Clear Copy.pdf (read)
Full summary
What they want
- Disconnect, remove and demolish the old generator (Toyo Denki Seizo / TYND-215), and dispose of it and its fuel, coolant, oil and batteries off-base under Japanese rules, with disposal receipts and photos
- Supply and install a new diesel generator: 150 kVA / 120 kW, 208/120 VAC, 50 Hz, 3-phase 4-wire plus ground, with a water jacket heater, a local output breaker and voltage and amperage meters
- Connect it to the existing automatic transfer switch (ATS: the switch that moves the building onto generator power) and the existing diesel fuel tank; existing wires, exhaust piping and ducts may be reused if they pass inspection
- Meet performance limits: start and accept the full emergency load within 10 seconds, hold frequency at 49.5 to 50.5 Hz and voltage within plus or minus 5 percent
- Test and commission, including a minimum 8-hour load test using site loads; a draft test and commissioning plan goes to the Government Representative (GR) 30 days before final acceptance
- Train 78th Signal Battalion and DoD personnel on operating and maintaining the generator
- Deliver three sets of reports, as-built drawings, manuals and warranty documents in English and Japanese within 15 calendar days after the work is completed
- Provide a minimum 2-year warranty covering parts and labor, with on-site repair or replacement at off-post locations in Japan
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing); one lot, CLIN 0001 (contract line item number: one priced line of the order); commercial products and services (FAR Part 12) request for quotes
- Period of performance
- The SF 1449 delivery schedule reads 1 Calendar Year with a start of Date of Award Receipt, for 1 Lot; plus a minimum 2-year warranty. The notice says award is expected around October 30, 2026 (subject to change).
- Place of performance
- Building 121, Camp Zama, Japan (SAM.gov: Zama, JP-14, Japan); warranty service at off-post locations in Japan
- Estimated value
- Not stated
- How they'll choose
- Lowest total evaluated price (TEP) among quotes whose new generator passes a pass/fail technical check; the Government may do a price realism review (a check that the price is not unrealistically low)
- Offers due
- November 17, 2026, 2:00 PM JST (SAM.gov); Amendment 0001 and the amended SF 1449 say November 10, 2026, 2:00 PM (from the version posted Oct 18, 2026; amended since)
- How to submit
- Email Word, Excel or PDF files (no zip files) to hiroko.takahashi.jp@us.af.mil and kaori.kanematsu.jp@us.af.mil; the Government confirms receipt by email reply
What they'll judge offers on
- Price: award to the lowest Total Evaluated Price for CLIN 0001
- New Generator Acceptability (pass/fail): the proposed new generator must meet every requirement in paragraph 3 of the statement of work (SOW: the document describing the work)
What to include when you submit
- Complete and sign Standard Form 1449 (SF 1449: the form you sign and return as your offer), blocks 12, 17a, 30a, 30b and 30c, which accepts the contract terms as written
- Enter unit price and extended amount for CLIN 0001 in the SF 1449 schedule (blocks 19 to 24); the math must be correct
- Send the make, model, specifications and catalog cut (manufacturer data sheet) of the new generator
- Send copies of the licenses required by paragraph 10.4 of the SOW; without them the quoter may not be found responsible and may be ineligible for award
- If your business is not physically located in Japan, send a document showing an established partnership with a local authorized service provider in Japan, with its name, address, responsible person's name, email and phone
- Complete the representations and certifications at SAM.gov; any provision not completed there must be sent with the quote
- Acknowledge all solicitation amendments, including Amendment 0001
- Identify any exception to the solicitation terms and give the reason
- Hold your prices firm for 60 calendar days from the date specified for receipt of offers
- Confirm before quoting that the proposed generator works with the existing ATS (the SOW makes the contractor responsible for pre-proposal surveys)
After award, you must have
- A U.S. vendor's contract will include a clause requiring contractor personnel and dependents to be tracked in the Synchronized Predeployment and Operational Tracker (SPOT: a Department of Defense personnel tracking system) to be covered by the Status of Forces Agreement From the notice:
…resulting contract will include DFARS clause 252.225-7976, Contractor Personnel Performing in Japan…
Not in the notice text
- The currency for quotes and any exchange-rate terms are not stated.
- The Government's estimate or budget for this work is not stated.
- Which due date applies, November 17 or November 10, 2026, is not settled; ask the contracting officer.
- The SOW refers to site survey files, as-built drawings and tank drawings that are not in the text read; ask the contracting officer for them.
- The calendar-year completion period on the SF 1449 does not say when the install must be finished or how it relates to the 2-year warranty.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email Word, Excel or PDF files (no zip files) to hiroko.takahashi.jp@us.af.mil and kaori.kanematsu.jp@us.af.mil; the Government confirms receipt by email reply. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 18, 2026
- Notice type
- Solicitation
- Office
- FA5209 374 CONS PK
- Product/service code
- 6115 · Generators and Generator Sets, Electrical
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 335312)
- Versions
3 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0002Due Nov 10, 2026 (changed)
- Oct 18, 2026 · Amendment 0001 (this version)Due Nov 17, 2026 (changed)
- Sep 8, 2026 · SolicitationDue Oct 19, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This Statement of Work (SOW) defines the requirements, scope, responsibilities, and deliverables for the replacement and disposal of the 150kVA emergency power diesel generator located on Camp Zama Japan Building 121. This is a solicitation for commercial products or commercial services prepared in accordance with the format in FAR 12 as supplemented with additional information included in this notice. The written solicitation, issued as SF1449 (Form), is attached to this notice and constitutes the official solicitation. Quotes are being requested in accordance with the instructions herein and within the attached SF1449. The statements required by FAR 12.202(b)(1) are included in the uploaded documents. Expecting award date is around 30 Oct 2026 (subject to change). Description of Services: The contractor shall provide all necessary labor, management, tools, equipment, transportation, and materials to perform the decommissioning, removal, disposal, and replacement of the existing 150kVA emergency power diesel generator at Building 121, Camp Zama, Japan. The primary objective is to safely disconnect and dispose of the existing unserviceable generator (Toyo Denki Seizo / TYND-215) and install a brand new 150 kVA / 120 kW diesel generator (208/120 VAC, 50 Hz). The new system must be fully integrated and compatible with the existing Automatic Transfer Switch (ATS) in Panel P-M/L-M. The project includes full testing, an 8-hour load test, commissioning, and training. All disposal of the old generator and hazardous materials must comply with Japanese environmental regulations utilizing off-base facilities. A minimum 2-year warranty is required for the new generator system. The contractor is required to provide employees who have demonstrated experience in work like this requirement. The contractor or their sub-contractors shall ensure their employees have the following current and valid professional certifications for the entire life of this contract: Special Electric Officer's License (for Emergency Power Generators) (????????? - ???????????) Chief Electrical Engineer (Licensed Class I, II, or III) (???????) Fire Defense Equipment Officer (?????) Low-Voltage Electrical Worker Special Education (????????????) Failure to submit verifiable evidence of these qualifications and certifications at the time of quote submission may result in the offer being evaluated as technically unacceptable. Note 1: All work for this project shall be performed exclusively in Japan. The contract price shall be inclusive of all travel and lodging expenses required for project execution. Note 2: Mandatory On-Site Warranty & Local Service Capability The project and product utilization will occur entirely within the country of Japan. During the Warranty Period, the selected contractor must provide on-site repair, troubleshooting, or replacement services at the Off-Post locations in Japan. Note 3: If the offeror is not physically located in Japan, the offeror MUST submit documentation demonstrating an established partnership with a local authorized service provider in Japan capable of meeting all on-site requirements. Please provide the partner company’s Name, Address, Point of Contact, Email, and Phone Number with your quote. Failure to submit verifiable evidence of local warranty service capability at the time of quote submission will result in the offer being evaluated as technically unacceptable and not considered for award. Note 4: If successful offeror is a U.S. vendor, resulting contract will include DFARS clause 252.225-7976, Contractor Personnel Performing in Japan (Deviation 2018-O0019). The clause requires DoD contractors to account for contractor personnel and dependents in the Synchronized Predeployment and Operational Tracker (SPOT), in order for the contractor personnel and dependents to be eligible for coverage under the Status of Forces Agreement. Note 5: Trade Agreements Act (TAA) Compliance & Prohibited Sources This procurement is subject to the Trade Agreements Act (TAA). Quotes will be evaluated IAW DFARS 252.225-7020, FAR 52.212-1 and 52.212-2. Note 6: Site Visit. A pre-solicitation site visit is scheduled to be conducted on 7 October 2026, at 10:00 AM (JST) at Camp Zama, Japan. All prospective quoters are strongly encouraged to attend. To participate, submit a list of all attendees (including full name, residential address, nationality, pass port number or driver’s license number) via email to hiroko.takahashi.jp@us.af.mil and kaori.kanematsu.jp@us.af.mil no later than 7 calendar days prior to the scheduled visit. Note 7: No additional site visit is scheduled.?
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