Solicitation
Replace DSN-HDD Generator for 78th Signal Battalion, Camp Zama, Japan.
Department of Defense · Department of the Air Force
AI summaryThe Department of the Air Force (374th Contracting Squadron, FA5209) wants quotes to remove and dispose of a worn-out 150 kVA (kilovolt-amperes: the generator's power size) emergency diesel generator and install a new one at Building 121, Camp Zama, Japan, for the 78th Signal Battalion. No set-aside applies. The response due date is November 10, 2026, 2:00 PM JST. Quoters need specific Japanese electrical licenses, and firms not located in Japan must show a local service partner. More in the summary
AI summary Beta
The Department of the Air Force (374th Contracting Squadron, FA5209) wants quotes to remove and dispose of a worn-out 150 kVA (kilovolt-amperes: the generator's power size) emergency diesel generator and install a new one at Building 121, Camp Zama, Japan, for the 78th Signal Battalion. No set-aside applies. The response due date is November 10, 2026, 2:00 PM JST. Quoters need specific Japanese electrical licenses, and firms not located in Japan must show a local service partner.
Who can bid (5)
- No set-aside: open to all businesses that meet the requirements below
- Registered in the System for Award Management (SAM.gov), with representations and certifications completed
- Employees (yours or your subcontractors') hold current Japanese professional certifications; the notice and the SOW list different sets, so ask the contracting officer which governs
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- Firms physically located outside Japan need an established partnership with a local authorized service provider in Japan that can do the on-site installation, removal, disposal and warranty work
- Trade Agreements Act (TAA: limits the Government to products from the United States and certain allied countries) compliance for the generator
How to submit: Email to hiroko.takahashi.jp@us.af.mil and kaori.kanematsu.jp@us.af.mil. Only Microsoft Word, Microsoft Excel or Adobe PDF files are accepted; no zip files.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 19, 2026.
- Serious: Local Japan service partner required if you are not in Japan. A U.S. firm without a Japan presence must name a local partner with its quote, and the quote is rejected as technically unacceptable without proof.
- Serious: Japanese electrical licenses needed with the quote. Employees need specific Japanese licenses held for the whole contract, and missing proof can make a quote technically unacceptable or the firm ineligible.
- Serious: License lists and timing differ between documents. The notice lists four certifications (Chief Electrical Engineer Class I, II or III among them) due with the quote; SOW paragraph 10.4 lists three, including a 3rd Class Chief Electrical Engineer License, due before award.
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- Serious: On-site warranty service in Japan. The warranty requires on-site repair or replacement in Japan during the warranty period, which a firm without local staff must arrange.
- Worth checking: Taxes and travel are inside the price. The price must include all applicable taxes and duties except those exempted under the U.S.-Japan Status of Forces Agreement, and all travel and lodging.
- Worth checking: Award date is listed before the response due date. The notice text gives an expected award date of October 30, 2026, but the response due date is November 10, 2026, so the schedule is unclear.
- Worth checking: The site visit was Oct 7, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Worth checking: The site visit was Oct 7, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Response due date extended by Amendment 0001. Amendment 0001 moves the response due date to November 10, 2026 from October 19, 2026; quotes must also acknowledge the amendment.
- Minor: Long advance notice for outages and schedule. The construction schedule and any power outages must be submitted at least 30 business days ahead, so on-site work cannot start quickly after award.
Read from the notice and 4 attachments. Show which files.
- Solicitation Amendment FA520926Q00770001 SF 30.pdf (read)
- Solicitation Amendment - FA520926Q00770001.pdf (read)
- Solicitation - FA520926Q0077.pdf (read)
- SOW 24 Aug Clear Copy.pdf (read)
Full summary
What they want
- Disconnect, drain and remove the existing 150 kVA / 120 kW diesel generator (Toyo Denki Seizo / TYND-215), listed as unserviceable, from Building 121
- Dispose of the old generator, fuel, coolant, oil and batteries at off-base facilities under Japanese rules, and give disposal receipts to the Government Representative (GR)
- Supply and install one new 150 kVA / 120 kW diesel generator (208/120 VAC, 50 Hz, 3 phase 4 wire plus ground) that works with the existing automatic transfer switch (ATS: the switch that moves the building onto generator power)
- Reuse the existing diesel tank, and existing wires, piping and ducts where the SOW allows; no wire splicing
- Run a minimum 8-hour load test and commission the system; the generator must start and take the full emergency load within ten (10) seconds
- Train 78th Signal Battalion and Department of Defense personnel on running and maintaining the generator
- Give a minimum 2-year warranty with parts, labor and on-site repair in Japan
- Send three sets of reports, as-built drawings, manuals and warranty papers in English and Japanese within 15 calendar days after work is done
- Contract type
- Firm-fixed-price (one set price, whatever the work ends up costing), request for quote for commercial products and services; Item 0001, 1 Lot
- Period of performance
- The delivery schedule lists 1 Calendar Year, followed by a minimum 2-year warranty; no option periods are stated
- Place of performance
- Building 121, Camp Zama, Japan (work is performed exclusively in Japan)
- Estimated value
- Not stated
- How they'll choose
- Lowest price among quotes that meet the requirements (lowest Total Evaluated Price), with a pass/fail check of the proposed new generator
- Offers due
- November 10, 2026, 2:00 PM JST
- How to submit
- Email to hiroko.takahashi.jp@us.af.mil and kaori.kanematsu.jp@us.af.mil. Only Microsoft Word, Microsoft Excel or Adobe PDF files are accepted; no zip files.
What they'll judge offers on
- Price: quotes ranked by Total Evaluated Price for Item 0001; the Government may check whether prices are realistic
- New Generator Acceptability: pass/fail against paragraph 3 of the statement of work (SOW); the quoter's make, model, specifications and catalog cut are assessed
What to include when you submit
- Complete Standard Form 1449 (SF 1449: the form you sign and return as your quote), blocks 12, 17a, 30a, 30b and 30c.
- Complete the Schedule of Supplies/Services (SF 1449 blocks 19 to 24) with unit price and extended amount; the extended amount must equal unit price times units.
- Send copies of the licenses required by SOW paragraph 10.4 with the quote; the solicitation says a quoter that does not may not be found responsible and would be ineligible for award.
- Send evidence of the Japanese professional certifications at the time of quote submission, as the notice states.
- Send the new generator's make, model, specifications and catalog cut.
- If you are physically located outside Japan, send a document showing an established partnership with a local authorized service provider in Japan, with its name, address, responsible person's name, email and phone number.
- Complete the representations and certifications in SAM.gov, or send any provision not completed there with the quote.
- Send an acknowledgment of Amendment 0001 and any later amendments.
- Hold your prices firm for 60 calendar days from the date offers are received.
- Confirm before quoting that the proposed generator works with the existing automatic transfer switch; the SOW makes you responsible for pre-proposal surveys.
- A foreign person (as defined in the solicitation's tax provision) must also send IRS Form W-14 with the offer, or the Government withholds a full 2 percent of each payment.
After award, you must have
- U.S. vendors must account for contractor personnel and dependents in the Synchronized Predeployment and Operational Tracker (SPOT: the Defense Department's personnel tracking system), per the clause the contract will include From the notice:
…resulting contract will include DFARS clause 252.225-7976, Contractor Personnel Performing in Japan…
Current contractor
No incumbent is named. The existing generator (Toyo Denki Seizo / TYND-215) is described as unserviceable and obsolete. No Government estimate or competition figures are given.
Not in the notice text
- The currency of quotes is not stated.
- No question deadline is given in the documents.
- Which license list governs (the notice's or SOW paragraph 10.4's) and whether copies are due with the quote or before award.
- Technical drawings of the diesel tank and other site drawings are available only on request through the point of contact.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to hiroko.takahashi.jp@us.af.mil and kaori.kanematsu.jp@us.af.mil. Only Microsoft Word, Microsoft Excel or Adobe PDF files are accepted; no zip files. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Solicitation
- Office
- FA5209 374 CONS PK
- Product/service code
- 6115 · Generators and Generator Sets, Electrical
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 335312)
- Versions
3 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0002 (this version)Due Nov 10, 2026 (changed)
- Oct 18, 2026 · Amendment 0001Due Nov 17, 2026 (changed)
- Sep 8, 2026 · SolicitationDue Oct 19, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This Statement of Work (SOW) defines the requirements, scope, responsibilities, and deliverables for the replacement and disposal of the 150kVA emergency power diesel generator located on Camp Zama Japan Building 121. This is a solicitation for commercial products or commercial services prepared in accordance with the format in FAR 12 as supplemented with additional information included in this notice. The written solicitation, issued as SF1449 (Form), is attached to this notice and constitutes the official solicitation. Quotes are being requested in accordance with the instructions herein and within the attached SF1449. The statements required by FAR 12.202(b)(1) are included in the uploaded documents. Expecting award date is around 30 Oct 2026 (subject to change). Description of Services: The contractor shall provide all necessary labor, management, tools, equipment, transportation, and materials to perform the decommissioning, removal, disposal, and replacement of the existing 150kVA emergency power diesel generator at Building 121, Camp Zama, Japan. The primary objective is to safely disconnect and dispose of the existing unserviceable generator (Toyo Denki Seizo / TYND-215) and install a brand new 150 kVA / 120 kW diesel generator (208/120 VAC, 50 Hz). The new system must be fully integrated and compatible with the existing Automatic Transfer Switch (ATS) in Panel P-M/L-M. The project includes full testing, an 8-hour load test, commissioning, and training. All disposal of the old generator and hazardous materials must comply with Japanese environmental regulations utilizing off-base facilities. A minimum 2-year warranty is required for the new generator system. The contractor is required to provide employees who have demonstrated experience in work like this requirement. The contractor or their sub-contractors shall ensure their employees have the following current and valid professional certifications for the entire life of this contract: Special Electric Officer's License (for Emergency Power Generators) (????????? - ???????????) Chief Electrical Engineer (Licensed Class I, II, or III) (???????) Fire Defense Equipment Officer (?????) Low-Voltage Electrical Worker Special Education (????????????) Failure to submit verifiable evidence of these qualifications and certifications at the time of quote submission may result in the offer being evaluated as technically unacceptable. Note 1: All work for this project shall be performed exclusively in Japan. The contract price shall be inclusive of all travel and lodging expenses required for project execution. Note 2: Mandatory On-Site Warranty & Local Service Capability The project and product utilization will occur entirely within the country of Japan. During the Warranty Period, the selected contractor must provide on-site repair, troubleshooting, or replacement services at the Off-Post locations in Japan. Note 3: If the offeror is not physically located in Japan, the offeror MUST submit documentation demonstrating an established partnership with a local authorized service provider in Japan capable of meeting all on-site requirements. Please provide the partner company’s Name, Address, Point of Contact, Email, and Phone Number with your quote. Failure to submit verifiable evidence of local warranty service capability at the time of quote submission will result in the offer being evaluated as technically unacceptable and not considered for award. Note 4: If successful offeror is a U.S. vendor, resulting contract will include DFARS clause 252.225-7976, Contractor Personnel Performing in Japan (Deviation 2018-O0019). The clause requires DoD contractors to account for contractor personnel and dependents in the Synchronized Predeployment and Operational Tracker (SPOT), in order for the contractor personnel and dependents to be eligible for coverage under the Status of Forces Agreement. Note 5: Trade Agreements Act (TAA) Compliance & Prohibited Sources This procurement is subject to the Trade Agreements Act (TAA). Quotes will be evaluated IAW DFARS 252.225-7020, FAR 52.212-1 and 52.212-2. Note 6: Site Visit. A pre-solicitation site visit is scheduled to be conducted on 7 October 2026, at 10:00 AM (JST) at Camp Zama, Japan. All prospective quoters are strongly encouraged to attend. To participate, submit a list of all attendees (including full name, residential address, nationality, pass port number or driver’s license number) via email to hiroko.takahashi.jp@us.af.mil and kaori.kanematsu.jp@us.af.mil no later than 7 calendar days prior to the scheduled visit. Note 7: No additional site visit is scheduled.?
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