Combined Synopsis/Solicitation
Eddyville Quarters Window Replacement
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summaryThe U.S. Department of Agriculture Forest Service wants quotes under solicitation 12444526Q0082 (Eddyville Quarters Window Replacement) to remove and replace windows at an occupied residence in Eddyville, IL. The window count is unclear (19 in the notice and price schedule, 21 on the SF 1449) and so is the response due date (November 16, 2026, 9:00 AM Eastern on SAM.gov, 10/09/2026 0900 ET on the SF 1449). More in the summary
A newer version of this notice was posted Oct 26, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 1 of 9 attachments weren't read (C04_Attachment 3_Window Schedule Layout and Dimensional Diagram_12444526Q0082.pdf). Check the attachments on SAM.gov.
The U.S. Department of Agriculture Forest Service wants quotes under solicitation 12444526Q0082 (Eddyville Quarters Window Replacement) to remove and replace windows at an occupied residence in Eddyville, IL. The window count is unclear (19 in the notice and price schedule, 21 on the SF 1449) and so is the response due date (November 16, 2026, 9:00 AM Eastern on SAM.gov, 10/09/2026 0900 ET on the SF 1449).
Who can bid
- Small business: this is a total small business set-aside
- Active registration in the System for Award Management (SAM) at quote submission, during performance and through final payment; quotes from firms with SAM exclusions are ineligible
- By submitting a quote, certify compliance with federal anti-discrimination laws and the DEI (diversity, equity and inclusion) rules in the USDA provision 452.203-70
How to submit: Email to Mikaela Laney at mikaela.laney@usda.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 26, 2026.
- Serious: Total small business set-aside. Only small businesses can bid on this order.
- Serious: Window count conflict: 19 vs 21. The notice, solicitation and price schedule say nineteen (19) windows, but the SF 1449 says twenty-one (21). Your price depends on the count, so confirm it before quoting.
- Worth checking: Completion date conflict: December 31, 2026 vs March 31, 2027. The solicitation requires the work ready for use not later than December 31, 2026, and also lists "Date of Award to 03/31/2027". Ask which end date applies.
Show all 9Show fewer
- Worth checking: Same-day replacement of every window. Each window removed must be replaced and weather-tight the same calendar day, and you must agree to this in writing or your quote fails technical acceptability.
- Worth checking: Field verification before ordering; no site visit. You must measure every opening before ordering and confirm this in writing. The solicitation says no site visit is necessary to bid, so measuring happens after award.
- Worth checking: Work in an occupied home. People live in the quarters during the work, with quiet hours from 6:00 PM to 7:00 AM and storage only in areas the contracting officer approves.
- Worth checking: Wage determination number differs. The attachment list names General Wage Decision IL20260002, but the attached file is Service Contract Act wage determination 2015-5067 (Revision 33). Ask which governs.
- Minor: Payment terms mention equipment and another site. The invoicing section talks about final utility connection, equipment and a Forest Products Laboratory end-user, which do not match a window job. Ask when you can invoice.
- Minor: Questions due November 2, 2026. Questions must reach the Government point of contact by 12:00 PM (noon) EST on November 2, 2026; later questions may not be answered.
Read from the notice and 8 attachments. 1 of 9 not read. Show which files.
- C09_SF1449_12444526Q0082.pdf (read)
- C01_CSS_Commerical Products and Services Eddyville_12444526Q0082.pdf (read)
- C08_Attachment 7_Project Specifications_12444526Q0082.pdf (read)
- C02_Attachment 1_Statement of Work Performance Specs_12444526Q0082.pdf (read)
- C05_Attachment 4_General Wage Decision SCA2015-5067 12444526Q0082.pdf (read)
- C07_Attachment 6_Schedule of Items_12444526Q0082.docx (read)
- C06_Attachment 5_Optional Experience Questionnaire_12444526Q0082.docx (read)
- C03_Attachment 2_Project Location Mapping_12444526Q0082.pdf (read)
- C04_Attachment 3_Window Schedule Layout and Dimensional Diagram_12444526Q0082.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Remove and dispose of the existing residential windows offsite, then provide and install new white vinyl-clad, single-hung, low-E (energy-saving coating), half-screen windows at the Eddyville Quarters
- Quantity is unclear: nineteen (19) windows in the notice and schedule of items, twenty-one (21) in the SF 1449 (Standard Form 1449, the form the buyer uses to issue the order)
- Schedule of items, each QTY Each: 7 at 31-3/4" x 45"; 3 at 65-3/4" x45"; 1 at 27-1/2" X 37'; 1 at 81*3/4" x 53-1/2"; 1 at 27-3/4" x 33-1/2"; 1 at 32-3/4" x 24-1/2"; 5 at 31/1/2" x 17-1/2"
- Field-verify all window openings and dimensions before ordering or making the windows
- Replace each window removed within the same calendar day so the building stays weather-tight
- Insulate, seal and caulk each window, reinstall trim removed with care, and clean the units and glass
- Keep noise and other disturbances to neighboring residents out of the hours between 6:00 PM and 7:00 AM; coordinate entry and the staging area with the contracting officer's representative (COR)
- Remove all debris offsite and leave the interior and exterior clean
- Contract type
- Firm-fixed-price purchase order (one set price, whatever the work ends up costing); one award for all items
- Period of performance
- Start work within 10 calendar days after the notice to proceed; entire work ready for use not later than December 31, 2026. The SF 1449 gives 10/12/2026 to 12/31/2026; the solicitation also says "Date of Award to 03/31/2027".
- Place of performance
- Eddyville Quarters, Pope County, Eddyville, Illinois (Hidden Springs Ranger District, Shawnee National Forest)
- Estimated value
- Not stated
- How they'll choose
- Simplified lowest price technically acceptable (LPTA): the lowest-priced quote that passes technical acceptability and past performance wins; no tradeoffs or subjective scoring
- Offers due
- November 16, 2026, 9:00 AM Eastern
- How to submit
- Email to Mikaela Laney at mikaela.laney@usda.gov
What they'll judge offers on
- Technical Acceptability (pass/fail): written confirmation that you will field-verify all window openings before ordering, and written agreement to remove and install each window weather-tight within the same calendar day
- Past Performance (Acceptable/Neutral/Unacceptable): record of integrity and business ethics from SAM.gov exclusions and federal performance databases; no federal history is rated Neutral and does not penalize
- Price: total aggregate firm-fixed price for all line items in the Schedule of Items
What to include when you submit
- Price all 7 line items on the Schedule of Items (Attachment 6) at a firm-fixed price; the total must include materials, delivery, structural labor, tools, cleanup and disposal fees
- Submit pricing for all items to be considered responsive
- Include written confirmation that you will field-verify all window openings and dimensions before ordering or manufacturing
- Include written agreement to remove and install each window, weather-tight, within the same calendar day
- List your Unique Entity ID (UEI) on the quote
- Hold your prices firm for 30 calendar days from the date offers are received
- Send questions by email to Mikaela Laney by 12:00 PM (noon) EST on November 2, 2026
- Ask in writing for any added Service Contract Act wage determination no later than two days before the solicitation closes
- The Experience Questionnaire (Attachment 5) is optional
After award, you must have
- Pay the wage rates in the Service Contract Act wage determination (the Department of Labor minimum pay rates) to workers on the service part of the job From the notice:
…the service component is subject to the Service Contract Labor Standards (Service Contract Act).
- Register in the Treasury's Invoice Processing Platform (IPP) to be paid From C01_CSS_Commerical Products and Services Eddyville_12444526Q0082.pdf:
The contractor must be registered in IPP to submit invoices.
Not in the notice text
- The Window Schedule Layout and Dimensional Diagram (Attachment 3) is attached but not read (a scanned PDF); it shows each window's location and size and may settle the 19 versus 21 count
- Which of the two window counts (19 or 21) and which response due date apply is not settled by the documents
- Whether Davis-Bacon (construction) wage rules apply is not stated; the documents cite the Service Contract Act and wage determination 2015-5067
- Option clauses (52.217-6 through 52.217-9) are listed but no option periods or quantities are described
- The quote is to be emailed, yet another line says it must be received by the portal; no portal is named
- Items are to be shipped to Shawnee National Forest, 50 Hwy. 145 S., Harrisburg IL 62946, while installation is at Eddyville; delivery to the work site is not described
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561790
- How to submit, from the AI summary: Email to Mikaela Laney at mikaela.laney@usda.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- USDA-FS, CSA East 6, Atlanta, GA
- Product/service code
- N056 · Installation of Equipment – Construction and Building Materials
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561790)
- Versions
2 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0001Due Nov 16, 2026
- Oct 26, 2026 · Combined Synopsis/Solicitation (this version)Due Nov 16, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Solicitation number 12444526Q0082 is issued as a Request for Quotation (RFQ) for Solicitation number is issued as a Request for Quotation (RFQ) for Commercial Construction (Simplified Acquisition). The contractor shall provide all certified labor, equipment, and materials necessary to physically remove and dispose of nineteen (19) existing residential windows and provide, fit, insulate, seal, and install new energy-efficient white vinyl-clad windows at the occupied Eddyville Quarters facility. This procurement is classified as a commercial action for supplies and services under FAR Part 12 and FAR Part 13, and the service component is subject to the Service Contract Labor Standards (Service Contract Act).
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