Solicitation

3HD 5365 017330665 D5, Bushing Sleeve

Department of Defense · Department of the Navy

AI summaryNavy supply buyers (Department of the Navy, NAVSUP Weapon Systems Support Mechanicsburg) want QTY 20 EA (each) of a copper-alloy sleeve bushing, national stock number (NSN) 3HD 5365-01-733-0665 D5, shipped to Portsmouth Naval Shipyard in Kittery, Maine. Only small businesses can bid. The part goes into a crucial shipboard system, so quality and test paperwork rules are strict. Final delivery is 200 days, and the response due date is November 30, 2026, 4:30 PM UTC-4. More in the summary

A newer version of this notice was posted Oct 26, 2026. See the latest version.

AI summary Beta

Written by AI from the notice text. Check dates on SAM.gov.

Summary of the version posted Oct 20, 2026. The notice was amended Oct 26, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 2 attachments weren't read (017330665-N0010426QFD62-DWG-4-30-26.pdf). Check the attachments on SAM.gov.

Navy supply buyers (Department of the Navy, NAVSUP Weapon Systems Support Mechanicsburg) want QTY 20 EA (each) of a copper-alloy sleeve bushing, national stock number (NSN) 3HD 5365-01-733-0665 D5, shipped to Portsmouth Naval Shipyard in Kittery, Maine. Only small businesses can bid. The part goes into a crucial shipboard system, so quality and test paperwork rules are strict. Final delivery is 200 days, and the response due date is November 30, 2026, 4:30 PM UTC-4.

Who can bid (4)

Small business. This is a total small business set-aside, so only small businesses can bid.
An acceptable Quality Assurance Manual on file or included with the quote; only sources with an acceptable one are eligible for award.
A quality system that meets MIL-I-45208, MIL-Q-9858 or ISO 9001, with a calibration system that meets MIL-STD-45662A, ANSI/NCSL-Z540.3 or ISO 10012-1.

Show all 4Show fewer

Annual representations and certifications completed in the System for Award Management (SAM.gov), the federal contractor registry.

How to submit: Not stated in the text read; the form says to return its sheet when mailing the quote, and the contact email is TIANA.K.HAMMAKER.CIV@US.NAVY.MIL. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.

Things to watch (9)

Serious: Small business total set-aside. Only small businesses can bid, so a firm that is not small for this North American Industry Classification System (NAICS) code cannot win.
Serious: Acceptable Quality Assurance Manual required. The part is critical to a Navy ship system, and firms without an acceptable manual cannot get an award, so a new supplier must have one ready.
Serious: Past performance information required. Leaving out past performance, or a statement that you have none, makes the offer ineligible; a firm with none gets a neutral rating but may lose to better-rated firms.

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Worth checking: Drawing is restricted and needs approval. The drawing needed to price and make the part is on SAM.gov with restricted access, and access must be approved before you can see it.
Worth checking: Certification data must be accepted before shipping. Certification data is due 20 days before delivery, the shipyard takes 18 working days to review it, and nothing ships until it is accepted, which affects the 200-day delivery schedule.
Worth checking: Material is rejected without certification papers. Special emphasis (critical safety) material needs full test reports and heat-level traceability, so a shop that cannot get certified raw stock should not bid.
Worth checking: 200-day delivery with no stated start point. The text gives 200 days for final delivery but not what it counts from; ask the contracting officer before pricing.
Worth checking: Inspection and acceptance location differs between sections. The schedule and Section E point to inspection at your plant, while Section F says destination inspection and acceptance, and destination inspection charges must be in your price.
Minor: Government quality inspection at your plant. A Government quality representative inspects at the source, so you must notify the local representative or the nearest Defense Contract Management Agency (DCMA) office when you receive an order.

Read from the notice and 1 attachment. 1 of 2 not read. Show which files.

N00104-26-Q-FD62.PDF (read)
017330665-N0010426QFD62-DWG-4-30-26.pdf: not read (access is restricted): request it on SAM.gov

All attachments on SAM.gov

Full summary

What they want

Make and deliver QTY 20 EA of bushing, sleeve (NSN 3HD 5365-01-733-0665 D5) to NAVSEA drawing 5486623, item 42, in ASTM-B139 alloy C51000, temper H04.
Test the material for chemistry and strength, and keep it traceable to its heat (production batch) number from raw stock to the finished part.
Send a certificate of compliance and certification data (contract data requirements list items A002 and A003) for each shipment, through Wide Area WorkFlow (WAWF), the Navy's online invoicing and receiving system.
Send an inspection and test plan (item A001); the buyer may waive it if one is already on file at NAVSUP Weapon Systems Support in Mechanicsburg.
Run a documented quality system (ISO 9001 or MIL-I-45208) with a matching calibration system, open to Government inspection at your plant.
Pack to MIL-STD-2073 (Level B for U.S. shipments), mark containers per MIL-STD-129, and deliver free on board (FOB) destination; keep the part mercury free.
Deliver all material within 200 days; certification data is due 20 days before delivery.

Contract type: Request for quotations (RFQ) for one supply line; fixed-price (the inspection clause cited is the fixed-price version, FAR 52.246-2)
Period of performance: Final delivery of material in 200 days; the starting point for the 200 days is not stated
Place of performance: Mechanicsburg, PA, USA (as SAM.gov gives it); ship to Receiving Officer, Portsmouth Naval Shipyard, Building 170, Kittery, ME 03904
Estimated value: Not stated
How they'll choose: Single award to the technically acceptable offer judged most advantageous to the Government, price and past performance considered; past performance counts for more than price
Offers due: November 30, 2026, 4:30 PM UTC-4 (from the version posted Oct 20, 2026; amended since)
How to submit: Not stated in the text read; the form says to return its sheet when mailing the quote, and the contact email is TIANA.K.HAMMAKER.CIV@US.NAVY.MIL

What they'll judge offers on

Technical acceptability: an acceptable Quality Assurance Manual (reviewed as part of the technical evaluation if not previously approved)
Past Performance (more important than price): quality of past work; no relevant history gets a neutral rating; the Government may also use Supplier Performance Risk System (SPRS) color ratings for the item's Federal Supply Class
Price (secondary to past performance)

What to include when you submit

Include a Quality Assurance Manual. If NAVSUP Weapon Systems Support already accepted yours, include proof of that acceptance (with the date) and proof that it has your latest revision.
If your calibration system is not MIL-STD-45662A, ANSI/NCSL-Z540.3-2006 or ISO 10012-1, describe it in your technical submission.
Give your relevant past performance, or state that you have no relevant directly-related or similar past performance.
Fill in your delivery time in days, and say whether you are a manufacturer or dealer and your business type, on the quotation form (Section F).
Give the manufacturing site and, if different from your address, the packaging location (Section E).
Send your current documented quality system procedures to the procurement contracting officer before award, unless they are already on file at NAVICP-Mech and the officer waives this.
The buyer asks for a catalog or price list, a statement that the item is commercial, or pricing on the latest sale of the same or a similar item.
Request access to the restricted drawing on SAM.gov, then email the contact on the solicitation to say you asked.

After award, you must have

Registration in Wide Area WorkFlow (WAWF) and a designated electronic business contact in SAM.gov, to send invoices and receiving reports. From N00104-26-Q-FD62.PDF: (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for…

Not in the notice text

Part of the solicitation was not read: the middle of the 215,201-character PDF (about 65,000 characters, roughly page 23 to page 41) was left out, and the drawing file 017330665-N0010426QFD62-DWG-4-30-26.pdf is attached on SAM.gov but not read (restricted access).
How to submit the quote (email, mail or portal) is not stated in the text read.
What the 200-day delivery period counts from is not stated.
The drawing's dimensions, tolerances and any special tests are in the restricted drawing, which was not read.
Whether inspection and acceptance happen at your plant or at the destination; the documents differ.

Eligibility and how to respond

Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 332119
How to submit, from the AI summary: Not stated in the text read; the form says to return its sheet when mailing the quote, and the contact email is TIANA.K.HAMMAKER.CIV@US.NAVY.MIL. Check it in the notice before you send anything.

Notice details

Posted: Oct 20, 2026
Notice type: Solicitation
Office: NAVSUP Weapon Systems Support Mech, Mechanicsburg, PA
Product/service code: 5365 · Bushings, Rings, Shims, and Spacers
Business type: Manufactured parts & equipment (FedReady's grouping, from NAICS 332119)
Versions: 4 versions have been posted, newest first.
Oct 26, 2026 · Amendment 0003Due Nov 30, 2026
Oct 20, 2026 · Amendment 0002 (this version)Due Nov 30, 2026 (changed)
May 4, 2026 · Amendment 0001Due May 28, 2026
Apr 28, 2026 · SolicitationDue May 28, 2026
Attachments: Files on SAM.gov:
N00104-26-Q-FD62.PDFRead by the AI summary
017330665-N0010426QFD62-DWG-4-30-26.pdfNot read (access is restricted): request it on SAM.gov
See attachments on SAM.gov

Past awards and competition

Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.

Before you respond

Terms on this notice: Solicitation, Set-aside

Full notice text from SAM.gov

SEE ATTACHED SOLICITATION

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