Solicitation
3HD 5365 017330818 D5, Bushing Sleeve
Department of Defense · Department of the Navy
AI summaryNaval Supply Systems Command Weapon Systems Support (NAVSUP WSS) in Mechanicsburg, PA, is asking small businesses to quote QTY 18 EA (each) of NSN 3HD 5365-01-733-0818 D5, a sleeve bushing, under solicitation N00104-26-Q-FD65. This is a total small business set-aside, and the response due date is November 23, 2026, 4:30 PM local time. The part is safety-critical Navy material that needs certified metal, a Quality Assurance Manual, and delivery within 200 days to Portsmouth Naval Shipyard in Kittery, ME. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 3 attachments weren't read (017330818-N0010426QFD65-DWG-4-29-26.pdf). Check the attachments on SAM.gov.
Naval Supply Systems Command Weapon Systems Support (NAVSUP WSS) in Mechanicsburg, PA, is asking small businesses to quote QTY 18 EA (each) of NSN 3HD 5365-01-733-0818 D5, a sleeve bushing, under solicitation N00104-26-Q-FD65. This is a total small business set-aside, and the response due date is November 23, 2026, 4:30 PM local time. The part is safety-critical Navy material that needs certified metal, a Quality Assurance Manual, and delivery within 200 days to Portsmouth Naval Shipyard in Kittery, ME.
Who can bid (4)
- Small business: this is a total small business set-aside, so only small businesses can bid
- An acceptable Quality Assurance Manual and a quality system meeting MIL-I-45208, MIL-Q-9858, or ISO 9001, with a matching calibration system
- Deep Submergence Systems Program (DSSP) quality system procedures sent to the contracting officer before award
Show all 4Show fewer
- Relevant past performance information, or a statement that you have none
How to submit: The submission method is not stated in the text read; the buyer contact is Tiana K. Hammaker, TIANA.K.HAMMAKER.CIV@US.NAVY.MIL, (717) 605-8399. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 26, 2026.
- Serious: Small business set-aside. Only small businesses can win this total small business set-aside, so large firms should not bid.
- Serious: Quality Assurance Manual decides eligibility. Only sources with an acceptable manual can be awarded, and a manual not already approved is reviewed during the technical evaluation.
- Serious: Safety-critical, special-emphasis Navy material. The part is controlled as Level I and Scope of Certification material, so wrong or defective parts can lead to loss of life or the ship, and traceability and certification records are strict.
Show all 10Show fewer
- Serious: Drawings are restricted and need approved access. The NAVSEA drawing needed to make and price the part is behind restricted access on SAM.gov, so request access early and email the contact.
- Worth checking: Past performance counts more than price. A firm with no relevant history gets a neutral rating and may still lose to firms with strong records, even if its price is lower.
- Worth checking: Certification data must be accepted before any shipment. Certification data goes to Portsmouth Naval Shipyard through WAWF 20 days before delivery, and the shipyard has 18 working days to review it.
- Worth checking: Delivery within 200 days. Final delivery is set at 200 days, with certification data due 20 days before delivery; the start of the 200 days is not stated.
- Minor: Welding or brazing needs Navy-approved procedures. If welding or brazing is used, procedures and qualification data need approval before work starts, and a new qualification needs 72 hours' notice to the Defense Contract Management Agency (DCMA).
- Minor: Inspection and acceptance location is stated two ways. The schedule page says inspection and acceptance at origin, while a later clause selects destination; ask the contracting officer which governs.
- Minor: Priority-rated order. An award will be a DO-rated order under the Defense Priorities and Allocations System, which requires following that regulation.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- N00104-26-Q-FD65 0002.PDF (read)
- N00104-26-Q-FD65 .PDF (read)
- 017330818-N0010426QFD65-DWG-4-29-26.pdf: not read (access is restricted): request it on SAM.gov
Full summary
What they want
- Make and deliver QTY 18 EA (each) of bushing, sleeve, NSN 3HD 5365-01-733-0818 D5, per NAVSEA drawing 5486623 Item 83 (Amendment 0002 cut the quantity from 28 EA to 18 EA)
- Use copper alloy material to ASTM-B139, alloy C51000, temper H04, with chemical and mechanical analysis and traceability to the material heat or lot
- Keep a quality system to ISO 9001 with calibration to ISO 10012 or ANSI Z540.3 with ISO 17025, and submit a Quality Assurance Manual
- Send a certificate of compliance and certification data (objective quality evidence) for review before each shipment; no shipping until accepted
- Pack to MIL-STD-2073 and mark items; deliver free on board (FOB) destination to Portsmouth Naval Shipyard, Kittery, ME, within 200 days
- Provide the inspection and test plan data item (CDRL A001, may be waived if already on file) and certification data (CDRL A002) listed on the data requirements list (DD Form 1423)
- Contract type
- Request for quotations for a supply order; fixed-price clauses are cited. The award will be a DO-rated order under the Defense Priorities and Allocations System.
- Period of performance
- Final delivery of material within 200 days (the text does not say from what date the 200 days start)
- Place of performance
- Mechanicsburg, PA, USA, as listed on SAM.gov; the schedule ships to Portsmouth Naval Shipyard, Kittery, ME
- Estimated value
- Not stated
- How they'll choose
- Single award to the eligible, responsible, technically acceptable offeror whose offer is most advantageous to the Government, price and past performance considered. Past performance is more important than price.
- Offers due
- November 23, 2026, 4:30 PM local time (SAM.gov lists 4:30 PM UTC-4)
- How to submit
- The submission method is not stated in the text read; the buyer contact is Tiana K. Hammaker, TIANA.K.HAMMAKER.CIV@US.NAVY.MIL, (717) 605-8399
What they'll judge offers on
- Past Performance: more important than price; no relevant history is rated neutral, and offerors must give the information requested or state they have none
- Price: a secondary factor after past performance
- Technical acceptability, including an acceptable Quality Assurance Manual
- Supplier Performance Risk System (SPRS) item, price, and supplier risk ratings, considered during evaluation
What to include when you submit
- Send a Quality Assurance Manual, or proof that NAVSUP WSS already accepted yours (with the acceptance date) and that NAVSUP WSS has your current revision
- Include past performance information as requested in the Section L submission instructions, or state that you have no relevant past performance
- Prepare the quote in the form the Section L provision "Submission of Quotations" prescribes; only quotes prepared in accordance with the solicitation are evaluated
- Provide a copy of your current documented quality system procedures to the contracting officer before award (this may be waived if they are already on file at NAVICP-Mech)
- Identify any hazardous material and supply a Material Safety Data Sheet if it applies
- Fill in the offeror blocks the schedule asks for: delivery days, whether you are small, large, a manufacturer or a dealer, and the manufacturing site and packaging address
- Request access to the restricted drawings on SAM.gov, then email the contact listed on the solicitation to say you asked
After award, you must have
- Registration in Wide Area WorkFlow (WAWF), the Defense Department's electronic invoicing system, to submit invoices and receiving reports From N00104-26-Q-FD65 .PDF:
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for…
Not in the notice text
- Part of the solicitation (about 69,000 characters in the middle, covering later contract sections) was attached but not read here: N00104-26-Q-FD65 .PDF. Check it on SAM.gov for the quote submission steps and any other clauses.
- How and where to send the quote is not stated in the text read; the buyer's contact is on the first page of the schedule.
- The NAVSEA drawing 5486623 and its dimensions are behind restricted access on SAM.gov and were not read.
- The text does not say when the 200-day delivery period starts.
- The Section L item for past performance information ("Submission of Quotations") was not in the part read, so the exact format is unknown.
- The size standard and whether the nonmanufacturer rule applies are not stated in the text read.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 332119
- How to submit, from the AI summary: The submission method is not stated in the text read; the buyer contact is Tiana K. Hammaker, TIANA.K.HAMMAKER.CIV@US.NAVY.MIL, (717) 605-8399. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Solicitation
- Office
- NAVSUP Weapon Systems Support Mech, Mechanicsburg, PA
- Product/service code
- 5365 · Bushings, Rings, Shims, and Spacers
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 332119)
- Versions
5 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0004 (this version)Due Nov 23, 2026
- Oct 20, 2026 · Amendment 0003Due Nov 23, 2026 (changed)
- Aug 11, 2026 · Amendment 0002Due Sep 10, 2026 (changed)
- May 4, 2026 · Amendment 0001Due May 28, 2026
- Apr 28, 2026 · SolicitationDue May 28, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
SEE ATTACHED SOLICITATION
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