Sources Sought
Renovate Specialty Clinics on 2nd
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) can take part. Step one is Standard Form 330 (SF 330: the architect-engineer qualifications package), due November 13, 2026, 2:00 PM Eastern; about three to five firms are then shortlisted for interviews. The VA wants architect-engineer design services to renovate about 16,530 square feet of specialty clinics on the 2nd floor of Building 1 at the Beckley VA Medical Center, West Virginia. The work includes design through final construction documents and help during construction. More in the summary
Market research, not a bid. Replying is free and tells Department of Veterans Affairs who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
Only service-disabled veteran-owned small businesses (SDVOSBs) can take part. Step one is Standard Form 330 (SF 330: the architect-engineer qualifications package), due November 13, 2026, 2:00 PM Eastern; about three to five firms are then shortlisted for interviews. The VA wants architect-engineer design services to renovate about 16,530 square feet of specialty clinics on the 2nd floor of Building 1 at the Beckley VA Medical Center, West Virginia. The work includes design through final construction documents and help during construction.
Who can bid (4)
- Be a service-disabled veteran-owned small business (SDVOSB); this is a 100% SDVOSB set-aside, and unverified SDVOSBs are not evaluated
- Be registered in the System for Award Management (SAM), visible and certified in the SBA Veteran Small Business Certification database, and compliant with VETS-4212 reporting, at submission and at award
- Employ the principal Architect responsible for the design, who is heavily involved in all aspects of the design and stamps the drawings
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- Architects and engineers who sign drawings must be licensed; licenses are needed at the time of award
How to submit: Email to Millard Adkins, Contracting Officer, at millard.adkins@va.gov; receipt must be confirmed. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 21, 2026.
- Serious: SDVOSB set-aside: only service-disabled veteran-owned small businesses can bid. Your firm must be verified in the SBA certification database; unverified firms are not evaluated.
- Serious: Two-step selection: SF 330 first, then interviews for a shortlist. This notice is for step one, the SF 330 qualifications; only about three to five firms will be interviewed, and no interview date is given.
- Serious: Firm must employ the principal architect. A firm that plans to hire or subcontract the lead architect does not meet the requirement.
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- Worth checking: Design must stay within the construction budget. If the base bid cost goes over the budget, the A/E has to redesign to bring it down.
- Worth checking: Frequent on-site visits required. The scope sets a minimum of 48 visits (40 for design, 8 for construction) and an on-site response within 24 hours on request, so travel to Beckley costs matter.
- Worth checking: Format errors can get the SF 330 rejected. The response must follow the order of the evaluation factors, be one PDF of 10 MB or less, and include the certification insert.
- Minor: Site visit counts differ within the scope. The milestone paragraphs list one, two, four, three and two team visits for the reviews, which does not match the 40 design visits stated elsewhere; ask the contracting officer.
- Minor: Notice type reads as sources sought but asks for full qualifications. SAM.gov lists this as a sources sought, while the text calls it an A/E selection and asks for full SF 330 packages that will be scored; treat it as a real submission.
Read from the notice and 2 attachments. Show which files.
- 36C24526R0101_1.docx (read)
- 36C24526R0101.docx (read)
Full summary
What they want
- Design the renovation of about 16,530 square feet of 2nd floor specialty clinic space, with a central check-in and waiting area, better wayfinding and correctly sized exam rooms
- Evaluate about 58,853 square feet on the 2nd floor to pick the best clinic location and layout, and present three floor plan options at the 15% review
- Produce 15%, 30%, 60%, 100% and final construction documents with drawings, specifications, cost estimates, phasing, infection control and risk assessment plans, plus 3D renderings at 30%
- Provide an interior designer who works closely with VA staff, and all engineering disciplines (structural, mechanical, electrical, plumbing, fire protection and others)
- Design to a construction budget not to exceed $19,912,000, including 10% in deductive bid alternates (priced options the VA can drop)
- Verify existing conditions on site and plan temporary relocation of clinics inside the hospital if needed
- After the design: attend the pre-bid job showing, answer bidder questions, review contractor submittals and requests for information (RFIs) within five calendar days, join inspections and prepare as-built drawings
- Contract type
- Architect-engineer (A/E) services selected by qualifications under the Brooks Act (FAR Subpart 36.6); contract type and fee not stated
- Period of performance
- Design reviews run to 245 calendar days after notice to proceed for the final construction documents, then construction-period services; total term not stated
- Place of performance
- Beckley VA Medical Center, 200 Veterans Ave., Beckley, WV 25801, primarily the 2nd floor of Building 1
- Estimated value
- Construction budget not to exceed $19,912,000 (the cost limit for the design; the A/E fee is not stated)
- How they'll choose
- Qualifications-based selection (Brooks Act): SF 330 packages are scored on six factors, then about three to five firms are shortlisted for interviews
- Offers due
- November 13, 2026, 2:00 PM Eastern
- How to submit
- Email to Millard Adkins, Contracting Officer, at millard.adkins@va.gov; receipt must be confirmed
What they'll judge offers on
- Professional Qualifications Necessary for Satisfactory Performance of Required Services (Factor I): proposed project manager and key discipline leads, experience with VA criteria and outpatient clinic renovations
- Specialized Experience and Technical Competence in Comparable Healthcare/Clinic Renovation Work (Factor II): experience with the project's technical features; recent means within five years before the response due date
- Past Performance on Contracts with Government Agencies and Private Industry (Factor III): quality, cost control and schedule on up to five relevant projects
- Capacity to Accomplish the Work in the Required Time (Factor V): staffing and workload
- Organization, Management, and Quality Control (Factor IV): team management, quality control reviews, one comparable project example
- Geographic Location in the General Geographical Area and Knowledge of Locality (Factor VI): staffed office and local knowledge of VAMC Beckley
What to include when you submit
- Send SF 330 Parts I and II as a single Adobe PDF file no larger than 10 MB, with no ZIP files
- Follow the same order as the six evaluation factors; failing to follow this format may get the SF 330 rejected
- Include an insert with your SAM unique entity ID (UEI), Tax Identification Number, the primary contact's email and phone, and a printed copy of your SDVOSB certification or registry listing
- Factor III: identify up to five of your most relevant projects with scope, your role, key personnel roles, schedule and cost-control performance and outcome
- Factor III: include one lesson learned or challenge from a relevant project and the action taken
- Factor III: disclose any final, substantiated adverse performance finding, judgment or arbitration decision within the past five years related to your A/E services
- Factor IV: give one comparable project example showing your approach worked
- Factor II: recent experience counts only if completed, substantially completed or actively performed within five years before the response due date
Not in the notice text
- Interview dates and how shortlisted firms will be told are not stated.
- The A/E fee, contract type and total contract term are not given; the dollar figure is the construction budget only.
- The VA's written responses to questions (RFIs) are said to be posted before the revised due date; check SAM.gov for them.
Eligibility and how to respond
- If it goes ahead as planned: only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 541310
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Sources Sought
- Office
- 245-Network Contract Office 5 (36C245), Linthicum, MD
- Product/service code
- C1DA · Architect and Engineering – Construction: Hospitals and Infirmaries
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541310)
- Versions
2 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0001 (this version)Due Nov 13, 2026 (changed)
- Sep 24, 2026 · Sources SoughtDue Oct 26, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to answer a sources sought notice
- Open SDVOSB set-aside contracts
- SDVOSB and veteran-owned contracts
- Limitations on subcontracting
Terms on this notice: Sources sought notice, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Please be advised that the submission deadline for SF 330 has been extended from October 26, 2026, to November 13, 2026, at 2:00 PM EST. Responses to the RFIs are currently being prepared and will be posted prior to the revised due date.
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