Solicitation
2CR Dragoon Inn Full Food Service at USAG Vilseck
Department of Defense · Department of the Army
AI summaryThe Army Regional Contracting Office wants a contractor to run the Dragoon Inn dining facility (DFAC) at Rose Barracks, Vilseck, Germany, for the 2nd Cavalry Regiment. It is a commercial, single-award firm-fixed-price (FFP: one set price, whatever the work costs) indefinite-delivery, indefinite-quantity (IDIQ: orders placed as needed) contract for one base year, January 1, 2027 to December 31, 2027, with no option years. The response due date is November 15, 2026, 11:00 AM Central European Time (CET); the lowest price among technically acceptable offers wins. More in the summary
A newer version of this notice was posted Oct 16, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. The notice looks incomplete: Parts of the solicitation PDF (about 8,500 characters, near the start of the offer instructions) and most of the performance work statement (PWS, about 142,000 characters, including key personnel and later sections) were left out of the text read. Check the attachments on SAM.gov.
The Army Regional Contracting Office wants a contractor to run the Dragoon Inn dining facility (DFAC) at Rose Barracks, Vilseck, Germany, for the 2nd Cavalry Regiment. It is a commercial, single-award firm-fixed-price (FFP: one set price, whatever the work costs) indefinite-delivery, indefinite-quantity (IDIQ: orders placed as needed) contract for one base year, January 1, 2027 to December 31, 2027, with no option years. The response due date is November 15, 2026, 11:00 AM Central European Time (CET); the lowest price among technically acceptable offers wins.
Who can bid (4)
- Active SAM.gov registration, with a CAGE code on the offer
- Corporate experience: at least 1 year of recent, relevant full food service work in the last 10 years, at the scale of $1,500,000.00 a year or 25,000 meals a month
- A proposed Dining Facility Manager and Alternate who each meet the experience and certification criteria
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- An SPRS Supplier Risk Score of Green, Purple, Blue or Black
Things to watch (11)
From the version posted Oct 16, 2026.
- Serious: Work in Germany: staff must be authorized under host-nation law. Staff need base access and permission to work in Germany. Local labor laws and German tax relief rules apply, and local national staff need police clearance certificates.
- Serious: Corporate experience is pass or fail. You need a recent contract of at least $1,500,000.00 a year or a dining facility averaging 25,000 meals a month. An offer without this information is rated Unacceptable.
- Serious: Named managers must meet long experience rules. The proposed Dining Facility Manager and Alternate each need 5 years in a Department of Defense (DoD) dining facility, 3 years as manager or assistant manager, 2 years with food management systems, and current sanitation and food handler certifications.
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- Serious: Supplier Performance Risk System (SPRS) risk score rules conflict. Evaluation rates Yellow, Red or Grey scores Unacceptable, but the instructions only encourage a mitigation plan for Yellow or Red and say having no SPRS record will not make you ineligible. Ask the contracting officer which governs.
- Worth checking: Prices, currency and taxes. Prices may be in U.S. dollars or euros, but U.S. companies are encouraged to use dollars. Leave out taxes and duties the U.S. is exempt from, and a foreign-person offeror must send IRS Form W-14 or have 2 percent withheld.
- Worth checking: Seven-day operation with long hours. Contractor support runs from early morning to evening every day the facility is open, including U.S. holidays.
- Worth checking: Workload is only projected. Meal counts change a lot from month to month in the history provided, and the contracting officer's representative (COR) gives projections only each quarter; the line above 40,000 meals a month is an estimate.
- Worth checking: Overseas workers' compensation clauses. Defense Base Act (workers' compensation for overseas work) and war-hazard insurance clauses are listed, so plan for that insurance cost.
- Minor: Contract type labeled two ways. The notice and schedule say indefinite-delivery, indefinite-quantity, but the type-of-contract provision says requirements. Ask which applies.
- Minor: Dates are tentative. If award comes after January 1, 2027, the contract document changes and you must sign it again.
- Minor: Several plans are due right after award. A quality control plan is due within 10 days and an installation pass log within 3 days, so staffing and base access paperwork must be ready at start.
Read from the notice and 4 attachments. Show which files.
- Solicitation - W912PB27RA004.pdf (read)
- Consolidated Head Count 2024-2026 Dragoon DFAC.pdf (read)
- Attachment 0001_PWS FFS DFAC.docx (read)
- Attachment 0002 - IRS Form W-14.pdf (read)
Full summary
What they want
- Run full food service at the Dragoon Inn (Building 612): dining facility management, food preparation, grab and go meals, headcount and cashier stations, food accountability, sanitation and janitorial work
- Serve breakfast, lunch and dinner on weekdays and brunch and supper on weekends, with contractor support from 0530 to 1930 on weekdays and 0700 to 1930 on weekends; open on U.S. holidays
- Follow the Government's menu standards and the menus the Regiment Food Advisor provides; prepare special Thanksgiving, Christmas and Army Birthday meals
- Phase-in month of January 1 to January 31, 2027 (contract line item number, CLIN, 0001, 1 Job), then operations February 1 to December 31, 2027 (CLIN 0002, 11 Months, base band of 1 to 40K meals a month)
- Incremental meals above 40,000 a month (CLIN 0003, estimated 20,000 Meal)
- After award: send the quality control plan (QCP) within 10 days, the Work Plan within 30 days, an installation pass log within 3 days and Common Access Card (CAC) information within 15 calendar days
- Keep keys controlled, return installation passes, and report issues that could affect performance to the contracting officer's representative (COR) within 24 hours
- Report monthly meal counts and cost run-rate by the 5th business day of the, and warn the Government at 75% of any line's ceiling
- Contract type
- Commercial, single-award firm-fixed-price (FFP) indefinite-delivery, indefinite-quantity (IDIQ) contract
- Period of performance
- One base year, January 1, 2027 to December 31, 2027, no option years; dates are tentative and change if award comes after that date. Month 1 is phase-in; operations run February 1 to December 31, 2027
- Place of performance
- Dragoon Inn Dining Facility (Building 612), Rose Barracks, Vilseck, Germany
- Estimated value
- Maximum contract amount $5,000,000.00 for the entire contract period; guaranteed minimum $10,000.00
- How they'll choose
- Lowest evaluated price among offers that are rated Acceptable on every technical subfactor (lowest price technically acceptable)
- Offers due
- November 15, 2026, 11:00 AM CET
- Page limits
- Risk Mitigation Plan (for a Yellow or Red SPRS score): 5 pages
What they'll judge offers on
- Technical (Acceptable or Unacceptable on each): (A) corporate experience, (B) Dining Facility Manager and Alternate qualifications, (C) subcontracting information, (D) Supplier Performance Risk System (SPRS) risk score
- Price: total evaluated price is the sum of all CLIN prices for the base year; checked for fair and reasonable price, not for realism
What to include when you submit
- Include proof of active SAM.gov registration and a completed Standard Form 1449 (SF 1449, the form you sign and return as your offer) with blocks 12, 17a (with the CAGE code, the Commercial and Government Entity code that identifies your business), 30a, 30b and 30c signed, and any signed amendments
- Submit the CLIN price schedule and the exhibit line item number (ELIN) price schedule, and the data the evaluation needs for both factors
- Corporate experience: for each referenced contract give project title, client and contract number; start and end dates; total contract value and average monthly meal count; a narrative on how it matches the performance work statement (PWS); and a point of contact with name, title, phone and verified email
- Experience must total at least 1 year within the 10 years before the solicitation issued, on one contract (or aggregated concurrent contracts) worth at least $1,500,000.00 a year or serving a dining facility averaging at least 25,000 meals a month; the prime, a joint venture partner or a designated first-tier subcontractor may supply it
- Send a resume and certifications for the proposed Dining Facility Manager (DFM) and the Alternate DFM showing 5 years in a DoD dining facility within the last 10 years, 3 years as DFM or assistant manager of a DoD dining facility, 2 years with automated food systems in the past 5 years, and current 40-hour sanitation and food handler certifications
- Subcontracting: state that all work is done by the offeror, or list each subcontractor, joint venture or partner with contact information, the work each does, and a signed letter of intent on that party's letterhead
- Give your CAGE code for the SPRS report; offerors expecting a Yellow or Red score are encouraged to add a Risk Mitigation Plan of no more than 5 pages
- Complete FAR 52.209-7 (responsibility matters), 52.212-3 Alternate I (representations), 52.229-11 (tax on foreign procurements, with IRS Form W-14 if the offeror is a foreign person), and DFARS 252.204-7016, 252.204-7017, 252.229-7001 and 252.229-7001 Alternate I (Germany tax relief)
- Price in U.S. dollars or euros, two digits after the decimal, fully loaded, without taxes and duties the U.S. Government is exempt from, and including shipping free on board (FOB) destination to Germany
- Keep prices firm for 90 calendar days from the date offers are due; send written questions by email to both the Contract Specialist and the Contracting Officer
After award, you must have
- Staff must meet installation access rules and be authorized by Host Nation law to work in Germany From Solicitation - W912PB27RA004.pdf:
…criteria and are authorized by Host Nation law to work in that country.
- For local national and third country national staff, a police clearance certificate (Polizeiliches Fuehrungszeugnis) issued within the previous four months, due within five days after award From Attachment 0001_PWS FFS DFAC.docx:
…a Polizeiliches Fuehrungszeugnis, issued within the previous four months…
Not in the notice text
- Parts of the solicitation PDF (about 8,500 characters, near the start of the offer instructions) and most of the performance work statement (PWS, about 142,000 characters, including key personnel and later sections) were left out of the text read.
- How and where to submit the offer is not stated in the text read; check the solicitation on SAM.gov or ask the contract specialist.
- Whether the buy is set aside is not stated: SAM.gov gives none and the form's checkboxes couldn't be read; check the form on SAM.gov.
- Whether a German office, local business license or registration is required is not stated in the text read.
- No site visit is described in the text read, and the exact PWS performance standards were not read.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Solicitation
- Office
- 0409 AQ HQ Contract
- Product/service code
- M1FD · Operation of Dining Facilities
- Business type
- Food & food service (FedReady's grouping, from NAICS 722310)
- Versions
3 versions have been posted, newest first.
- Oct 16, 2026 · Amendment 0002Due Nov 15, 2026
- Oct 16, 2026 · Amendment 0001Due Nov 15, 2026
- Oct 16, 2026 · Solicitation (this version)Due Nov 15, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The U.S. Army Regional Contracting Office (RCO), hereby issues a solicitation to award a commercial, single award, Firm Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ) contract for a Full Food Service in support of the 2nd Cavalry Regiment at USAG Bavaria located in Vilseck, Germany. The Period of Performance is expected to start on 01 January 2027 to 31 December 2027 covering one (1) base year with no option years. The Product Service Code (PSC) for this requirment is M1FD and the North American Classification System (NAICS) code is 722310. Please see attached Solicitation and Performance Work Statement. Note: All questions regarding to this solicitation shall be submitted in writing via email to all email addresses listed below NLT : 30 October 2026. Contract Specialist: MAJ Samuel Boateng, e-mail: samuel.boateng2.mil@army.mil and Contract Officer: MSG Gus Wessels at gus.w.wessels.mil@army.mil
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