Combined Synopsis/Solicitation
W912BU26QA035 - Responder Uniform 5 year IDC 2026-2031
Department of Defense · Department of the Army
AI summaryDepartment of the Army (W2SD ENDIST Philadelphia, for the U.S. Army Corps of Engineers Philadelphia District emergency responders) wants quotes for 12 red, USACE-branded clothing items on a five-year firm-fixed-price (FFP: one set price per item) indefinite delivery contract (IDC: orders placed as needed). Only small businesses can bid, and each quote must come with samples of all 12 items. The response due date is November 9, 2026, 5:00 PM Eastern. More in the summary
A newer version of this notice was posted Oct 27, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 16, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 4 attachments weren't read (USACE Responder Uniforms_Section B Quotes .xlsx). Check the attachments on SAM.gov.
Department of the Army (W2SD ENDIST Philadelphia, for the U.S. Army Corps of Engineers Philadelphia District emergency responders) wants quotes for 12 red, USACE-branded clothing items on a five-year firm-fixed-price (FFP: one set price per item) indefinite delivery contract (IDC: orders placed as needed). Only small businesses can bid, and each quote must come with samples of all 12 items. The response due date is November 9, 2026, 5:00 PM Eastern.
Who can bid
- Be a small business: the buy is a total small business set-aside
- Be registered in the System for Award Management (SAM.gov)
- Meet the Nonmanufacturer Rule and Limitations on Subcontracting clauses, which apply to small businesses that resell items made by others or hand off work to subcontractors
How to submit: Quotes go to the contract specialist (Henry.Sembe@usace.army.mil) and the contracting officer (Cherita.L.Williams@usace.army.mil); samples are shipped to the USACE Philadelphia address. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
- Serious: Small businesses only. The set-aside is Small Business Set Aside - Total, so firms that are not small for NAICS 323113 cannot win.
- Serious: Samples of all 12 items must come with the quote. You must make and ship a finished, branded sample of every item before you know if you win; leaving any out can make the quote non-responsive.
- Serious: Every sample must pass or the quote is out. Samples are rated pass/fail against exact color, fabric and imprint specs; one failed item can end the quote, since award needs compliance on all 12.
Show all 10Show fewer
- Worth checking: Hat imprint text differs between documents. The notice and sample table say the hat front reads OPERATIONS EMERGENCY and the back has the USACE logo text; the spec puts the logo on the front and EMERGENCY OPERATIONS on the back. Ask the contracting officer which governs.
- Worth checking: Period of performance start date differs. The amended synopsis says the period starts 01/06/2026, while the earlier version said 11/06/2026; both end 11/05/2031. Ask the contracting officer which start date is right.
- Worth checking: Quantities are not in the readable text. Each line shows only the unit 'ea.'; the quantities you must price are in the Section B spreadsheet, which was attached but not read. A missing line price can make the quote ineligible.
- Worth checking: Resale and subcontracting limits for small businesses. The solicitation lists the Nonmanufacturer Rule and Limitations on Subcontracting clauses; a firm that buys blanks or outsources printing should check how they apply before quoting.
- Worth checking: Contractor pays shipping; delivery times of 20 to 60 working days. Price in freight to the Philadelphia destination. Specs set delivery within 20, 45 or 60 working days of receiving each order, depending on the item.
- Minor: Minimum guarantee is only $500. The Government must order only $500 in total; later orders depend on need, so volume is not assured.
- Minor: Spec headings do not always match the item names. For example, the spec headed QA TEE SHIRT describes a ladies polo with four buttons. Match specs to line items carefully and ask the contracting officer if unsure.
Read from the notice and 3 attachments. 1 of 4 not read. Show which files.
- AMEND1-Rev-Combined Solicitation Synopsis_USACE Responder Uniforms W912BU26QA035_tc final reeview.docx (read)
- Rev-Combined Solicitation Synopsis_USACE Responder Uniforms W912BU26QA035.pdf (read)
- USACE 2026 SPECS.pdf (read)
- USACE Responder Uniforms_Section B Quotes .xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Supply 12 items, each priced per 'ea.': field hat, knit hat, rain jacket, rain pants, insulated jacket, three-layer knit jacket, QA T-shirt, four performance polos (women's and men's, short and long sleeve), and a Class 3 safety vest
- Add USACE branding and EMERGENCY OPERATIONS text by embroidery or iridescent white print (red print on the vest) as each item's spec says
- Send samples of all 12 items with the quote for pass/fail review against the specifications
- Pack in new cartons, 25 per box, with garments polybagged and size labels on each bag
- Deliver to USACE Philadelphia District, 1650 Arch Street, as each delivery order is issued; delivery times in the specs run 20 to 60 working days from receipt of the order
- Pay shipping to the destination: the contractor pays transportation cost
- Contract type
- Firm-fixed-price (FFP) indefinite delivery contract (IDC), filled by delivery orders
- Period of performance
- Five-year ordering period. The amended synopsis gives the period of performance as 01/06/2026 thru 11/05/2031; the earlier version gave 11/06/2026 thru 11/05/2031
- Place of performance
- Philadelphia, PA, USA (deliver to U.S. Army Corps of Engineers, 1650 Arch Street, 4th floor, Philadelphia, PA 19103-2004)
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government: samples must first pass, then price is judged for reasonableness
- Offers due
- November 9, 2026, 5:00 PM Eastern (EDT) (from the version posted Oct 16, 2026; amended since)
- How to submit
- Quotes go to the contract specialist (Henry.Sembe@usace.army.mil) and the contracting officer (Cherita.L.Williams@usace.army.mil); samples are shipped to the USACE Philadelphia address
What they'll judge offers on
- Factor 1, Clothing Samples: pass/fail on each of the 12 items for design, color, imprinting, materials, packaging and workmanship; only quotes that pass go on
- Factor 2, Price: judged for reasonableness, may be compared with the Independent Government Estimate (IGE), which was built from historical pricing
What to include when you submit
- Send a signed and dated quote with the solicitation number W912BU26QA035; your name, address and telephone number; and your Unique Entity Identifier (UEI: your SAM.gov ID) and Electronic Funds Transfer (EFT) indicator if it applies
- Price every one of the 12 line items with quantities and extended price, using the pricing spreadsheet named 'USACE Responder Uniforms _ Section B Quotes'
- Include answers to any representations and certifications not already in SAM.gov, and a statement of how far you agree with all terms, conditions and amendments
- Deliver samples of each of the 12 required items by the response due date to: Attn: Stacy Coppinger, U.S. Army Corps of Engineers, 4th FL, 1650 Arch Street, Philadelphia, PA 19103-2004
- Hold your prices firm for 60 calendar days from the response due date
Not in the notice text
- Quantities and the pricing schedule are in 'USACE Responder Uniforms_Section B Quotes .xlsx', which is attached on SAM.gov but not read here.
- How many samples per item and which sizes to send is not stated.
- The notice says answers to RFI questions will be published with it; none were in the text read.
- The size standard for NAICS 323113 is not given in the notice.
- Which period of performance start date applies (01/06/2026 or 11/06/2026) is not settled by the documents.
- Logo artwork is shown in the specifications as images, which could not be read as text.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 323113
- How to submit, from the AI summary: Quotes go to the contract specialist (Henry.Sembe@usace.army.mil) and the contracting officer (Cherita.L.Williams@usace.army.mil); samples are shipped to the USACE Philadelphia address. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- W2SD ENDIST Philadelphia, PA
- Product/service code
- 8415 · Clothing, Special Purpose
- Business type
- Printing & publishing (FedReady's grouping, from NAICS 323113)
- Versions
10 versions have been posted, newest first.
- Oct 27, 2026 · AmendmentDue Nov 9, 2026
- Oct 21, 2026 · AmendmentDue Nov 9, 2026
- Oct 16, 2026 · Amendment 0003 (this version)Due Nov 9, 2026
- Oct 15, 2026 · AmendmentDue Nov 9, 2026
- Oct 15, 2026 · AmendmentDue Nov 9, 2026
- Oct 13, 2026 · AmendmentDue Nov 9, 2026 (changed)
- Oct 6, 2026 · AmendmentDue Oct 21, 2026
- Oct 5, 2026 · AmendmentDue Oct 21, 2026
- Sep 23, 2026 · AmendmentDue Oct 21, 2026
- Sep 21, 2026 · Combined Synopsis/SolicitationDue Oct 21, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
The purpose of amendment 0003 is to correct the closing time zone from 05:00 PM 11/09/2026 EDT to 05:00 PM EST 11/09/2026 and to add the Berry amendment DFARS 252.225-7012. The purpose of this(amendment-1) extension to close 11/09/2026 to be able to review all RFI requestions and to give potential vendors adequate time to send in thier quotes and samples. The Submission for RFI questions is officially closed on 10/07/2026 at 12:00 EDT. All quesstions received will be answered and publish here. DESCRIPTION OF PRODUCT, SERVICE, OR ITEM PROPOSED Description of the acquisition: Not limited to, but shall include: Procurement of high-quality safety uniforms and apparel for first responders (Emergency Management Association - EMA) within the U.S. Army Corps of Engineers (USACE) Philadelphia District. The contract will provide twelve (12) distinct clothing items customized with USACE agency branding, text, and specific safety markings to support first responder visibility and identification: Emergency Response Hat (Field Hat): Old Glory Red, 6-panel cotton chino blend twill cap, structured mid-profile pro crown, curved visor, pro-stitched finish, self-material velcro back closure, 6 finished reinforced eyelets. Embroidered in white polyester thread on front: OPERATIONS EMERGENCY; back: LOGO STRONG BUILDING USACE. Emergency Response Knit Hat: 100% acrylic pro rib knit cap with cuff (Length 9.00", Width 7.75", Cuff Length 3.00"). Embroidered in white polyester thread on front: USACE BUILDING STRONG LOGO. Durable Water-Repellent Jacket (Rain Jacket): Old Glory Red, 4 oz. 100% nylon DWR micro porous plain weave waterproof breathable fabric. Single-ply hood with drawstring, red #5 coil full zipper front flap closure, drawcord waist, no pockets, 2 eyelets underarm vents, 5-needle safety stitch, reinforced zipper seams. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered); Back: USACE EMERGENCY OPERATIONS BUILDING STRONG LOGO. Durable Water-Repellent Pant (Rain Pant): Old Glory Red, 4 oz. 100% nylon DWR micro porous plain weave waterproof breathable fabric. Elastic bottom, 1.5” waistband with self-drawcord, back patch pocket with velcro on right side, 5-needle safety stitch. Brisk Insulated Jacket: Old Glory Red, 3.4 oz./yd² (115 gsm) polyester microfiber twill. 2.95 oz. insulation in body, 1.7 oz. in sleeves, polyester brushed tricot lining in body, roll-away hood, thermal retention shockcord, storm flap with snap closure. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered); Back: USACE EMERGENCY OPERATIONS BUILDING STRONG LOGO. Techno Lite Three-Layer Knit Jacket: Old Glory Red, 8 oz./yd² (200 gsm) 3-layer 100% polyester interlock bonded to polyester birds eye. 8,000 mm waterproof rating, 1,000 g breathability rating, matching chin guard, center front reverse coil zipper, lower zippered pockets. Imprinting: Same as Rain Jacket. QA T-Shirt: Old Glory Red, preshrunk 100% cotton jersey. Seamless double-needle collar, taped neck and shoulders, double-needle sleeve and bottom hems. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered). Woman’s Red Performance Polo (Ladies Red Performance Polo): Old Glory Red, 4.0-4.8 oz polyester moisture wicking pique fabric. Ribbed knit collar, 4 color matching buttons (distinguishing feature), open hemmed sleeves, side vents, UPF 15-30, ladies sizing. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered, placed slightly higher than the men's version). Men’s Red Performance Polo: Old Glory Red, 4.0-4.8 oz polyester moisture wicking pique fabric. Ribbed knit collar, 3 color matching buttons (distinguishing feature), open hemmed sleeves, side vents, UPF 15-30. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered). Woman’s Red Long Sleeve Performance Polo Shirt (Ladies Red LS Performance Polo): Old Glory Red, 4.0-4.8 oz polyester moisture wicking pique fabric. Ribbed knit collar, 3 color matching buttons, side vents, spandex cuffs. Imprinting: Same as short sleeve. Men’s Red Long Sleeve Performance Polo Shirt (Men’s Red LS Performance Polo): Old Glory Red, 4.0-4.8 oz polyester moisture wicking pique fabric. Ribbed knit collar, 3 color matching buttons, side vents, spandex cuffs. Imprinting: Same as short sleeve. Class 3 Safety Vest: Pantone 387 color, 3.4 oz. durable, extra breathable high visibility ANSI 107-2010 mesh fabric. Zipper front closure, large outside pocket, 1 inside pocket, 2” silver reflective tape on front and back. Red PMS 193 print on back: USACE EMERGENCY OPERATIONS BUILDING STRONG LOGO.
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