Combined Synopsis/Solicitation
W912BU26QA035 - Responder Uniform 5 year IDC 2026-2031
Dept of Defense · Dept of the Army · Sol. W912BU26QA035
Due in 13 daysSmall business
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This summary was written for another version of this notice. Check what changed on SAM.gov.
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The U.S. Army Corps of Engineers Philadelphia District wants a 5-year contract for red, USACE-branded safety clothing for its emergency responders: hats, jackets, rain pants, shirts, polos and a safety vest. It is a total small business set-aside. Bidders must send physical samples of all 12 items with their quote, and quotes are due October 21, 2026.
Watch out for
- Physical samples of all 12 items required with quote. You must make and deliver finished, branded samples of every item before the deadline, which costs money and time up front, and one failed sample can knock the whole quote out.
Failure to submit all required samples for Government review and approval may result in the
- Samples must match specs exactly (pass/fail). The Government will fail a sample for any material deviation in design, color, imprinting, materials, packaging or workmanship, with no partial credit.
Only quotations receiving a Pass under this evaluation factor will be considered further for award
- Due date and time conflict. The notice header says 12:30 PM Eastern on 10/21/2026 but the solicitation document says 5:00 PM EST that day, so confirm with the contracting officer and plan for the earlier time.
Responses to this RFQ are due no later than 5:00 PM EST on October 21, 2026.
- Specification document has errors and gaps. The spec file has mismatched headings (the 'QA Tee Shirt' heading holds a ladies polo spec, the men's polo heading has no text, and the CLIN list names the rain jacket twice), so you may need to ask questions before quoting.
SPECIFICATION FOR MENS RED PERFORMANCE POLO
- Pricing sheet and quantities not seen. Quantities and the price schedule are in a spreadsheet that was not available for this brief, so order sizes and the size of the opportunity are unknown.
USACE Responder Uniforms Section B Quotes .xlsx
- Contractor pays freight and the contract has no guaranteed volume. Transportation to destination is on you, the minimum guaranteed order is only $500, and the actual quantities are only estimates, so profit depends on later orders.
Party to Pay Transportation Cost: Contractor
- Tight delivery times and strict packaging rules. Orders must ship within 20 to 60 working days and be packed in new cartons of 25 with set box sizes and edge-crush strength, which adds cost and risk for a small shop.
Delivery shall be made within 20 working days of receipt of the order.
- Small business subcontracting limits and nonmanufacturer rule. If you plan to buy blank garments and have someone else do the printing or sewing, you could break the subcontracting limits or the nonmanufacturer rule.
52.219-33 Nonmanufacturer Rule
Read from the notice and 2 attachments. 1 not read in full.
- Rev-Combined Solicitation Synopsis_USACE Responder Uniforms W912BU26QA035.pdf
- USACE 2026 SPECS.pdf
- USACE Responder Uniforms_Section B Quotes .xlsx: spreadsheet: not read yet
Full brief
What they want
- Supply 12 different clothing items in Old Glory Red (vest in Pantone 387): field hat, knit hat, rain jacket, rain pant, insulated jacket, Techno Lite 3-layer jacket, QA T-shirt, men's and women's short sleeve polos, men's and women's long sleeve polos, Class 3 safety vest
- Screen print or embroider USACE BUILDING STRONG logo and EMERGENCY OPERATIONS text on each item as specified (iridescent white print; vest in red PMS 193)
- Deliver items as ordered under delivery orders: 20, 45 or 60 working days after order depending on the item
- Pack each garment as specified (polybagged with size labels, 25 per new corrugated carton, with set box sizes and strength)
- Ship to the Philadelphia District (DoDAAC W912BU) and pay the transportation cost to the destination
- Submit one sample of each of the 12 items with the quote for pass/fail inspection
- Contract type
- Firm-fixed-price indefinite delivery contract (IDC); delivery orders issued as needed, with a $500 minimum order and $1,000,000 maximum order under the order limitations clause
- Period of performance
- Ordering period of five years: 11/06/2026 through 11/05/2031. Delivery schedule is set in each delivery order.
- Place of performance
- Philadelphia, PA (USACE Philadelphia District, ship to DoDAAC W912BU; destination delivery, contractor pays transportation)
- How they'll choose
- Best value to the Government. Factor 1 (clothing samples) is pass/fail and only quotes that pass are considered further; Factor 2 (price) is checked for reasonableness, including against the Government's own cost estimate.
- Offers due
- Notice header: 2026-10-21 12:30 PM Eastern (-04:00). Solicitation document: 5:00 PM EST on October 21, 2026. These do not match.
- How to submit
- Send quote to the designated Government contacts by email (Contract Specialist Henry Sembe, Henry.Sembe@usace.army.mil; Contracting Officer Cherita L. Williams, Cherita.L.Williams@usace.army.mil). The solicitation does not say how or where the physical samples are to be delivered; the listed address is 1650 Arch Street, Philadelphia, PA 19103, Floor 4.
What they'll judge offers on
- Factor 1 - Clothing Samples (pass/fail for each of the 12 items)
- Factor 2 - Price (reasonableness, may be compared to the Independent Government Estimate)
What to include when you submit
- Include a sample of each of the 12 items (CLINs 0001 to 0012) by the response deadline
- Complete the pricing schedule named 'USACE Responder Uniforms _ Section B Quotes' with quantities and extended price for every line item; a missing line price may make the quote ineligible
- Quote must include solicitation number, name, address, phone, Unique Entity ID (UEI), and responses to required representations and certifications
- Include a statement of how far you agree with all terms, conditions and provisions
- Quoted prices must stay firm for 60 calendar days after the quote due date
- Questions (RFIs) close 10/07/2026 at 12:00 Eastern; answers will be republished on the notice
You must have
- Total small business set-aside: only small business concerns can bid
This acquisition is set aside for small business concerns.
- Active SAM.gov registration and a Unique Entity ID (UEI)
52.204-7 System for Award Management—Registration
- Limitations on subcontracting: a small business must perform a minimum share of the work itself instead of passing it to others (the clause sets the percentage)
52.219-14 Limitations on Subcontracting.
- Nonmanufacturer rule applies: if you are a reseller rather than the maker, the items generally must come from a small business manufacturer unless a waiver applies
52.219-33 Nonmanufacturer Rule
- Buy American Act compliance: supplies must be domestic end products (Buy American certificates required with the quote)
52.225-2 Buy American Certificate
- Samples of all 12 items must pass Government inspection to be considered for award
All Quoters are required to submit the specified samples of each required item for Government
Not in the notice text
- Quantities for each of the 12 line items and the pricing schedule (in the Section B Quotes spreadsheet, which was not read)
- Estimated contract value (the Independent Government Estimate is not published)
- Where and how physical samples are to be delivered, and whether samples are returned
- Which due time is correct: 12:30 PM Eastern (notice header) or 5:00 PM EST (solicitation document)
- Whether the guaranteed minimum and maximum quantities for the indefinite-quantity clause are filled in anywhere
- Exact size ranges for items other than the vest
- Whether there is a current or previous supplier for these uniforms
- Answers to questions submitted before the RFI period ends 10/07/2026
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Key facts
- Response due
- Oct 21, 2026, 9:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- W912BU26QA035
- Agency
- Dept of Defense · Dept of the Army
- Office
- W2SD Endist Philadelphia
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 323113
- Product/service code
- 8415
- Business type
- Printing & publishing
- Place of performance
- Philadelphia, PA, 19103
- Contracting contact
- HENRY SEMBEHENRY.SEMBE@USACE.ARMY.MIL2156563202
- Versions
- 4 (amended since first posted)
Full notice text from SAM.gov
The end period for RFI's will officially end on 10/07/2026 at 12:00 Eastern Standard time. All quesstions reveived will be republish here. DESCRIPTION OF PRODUCT, SERVICE, OR ITEM PROPOSED Description of the acquisition: Not limited to, but shall include: Procurement of high-quality safety uniforms and apparel for first responders (Emergency Management Association - EMA) within the U.S. Army Corps of Engineers (USACE) Philadelphia District. The contract will provide twelve (12) distinct clothing items customized with USACE agency branding, text, and specific safety markings to support first responder visibility and identification: Emergency Response Hat (Field Hat): Old Glory Red, 6-panel cotton chino blend twill cap, structured mid-profile pro crown, curved visor, pro-stitched finish, self-material velcro back closure, 6 finished reinforced eyelets. Embroidered in white polyester thread on front: OPERATIONS EMERGENCY; back: LOGO STRONG BUILDING USACE. Emergency Response Knit Hat: 100% acrylic pro rib knit cap with cuff (Length 9.00", Width 7.75", Cuff Length 3.00"). Embroidered in white polyester thread on front: USACE BUILDING STRONG LOGO. Durable Water-Repellent Jacket (Rain Jacket): Old Glory Red, 4 oz. 100% nylon DWR micro porous plain weave waterproof breathable fabric. Single-ply hood with drawstring, red #5 coil full zipper front flap closure, drawcord waist, no pockets, 2 eyelets underarm vents, 5-needle safety stitch, reinforced zipper seams. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered); Back: USACE EMERGENCY OPERATIONS BUILDING STRONG LOGO. Durable Water-Repellent Pant (Rain Pant): Old Glory Red, 4 oz. 100% nylon DWR micro porous plain weave waterproof breathable fabric. Elastic bottom, 1.5” waistband with self-drawcord, back patch pocket with velcro on right side, 5-needle safety stitch. Brisk Insulated Jacket: Old Glory Red, 3.4 oz./yd² (115 gsm) polyester microfiber twill. 2.95 oz. insulation in body, 1.7 oz. in sleeves, polyester brushed tricot lining in body, roll-away hood, thermal retention shockcord, storm flap with snap closure. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered); Back: USACE EMERGENCY OPERATIONS BUILDING STRONG LOGO. Techno Lite Three-Layer Knit Jacket: Old Glory Red, 8 oz./yd² (200 gsm) 3-layer 100% polyester interlock bonded to polyester birds eye. 8,000 mm waterproof rating, 1,000 g breathability rating, matching chin guard, center front reverse coil zipper, lower zippered pockets. Imprinting: Same as Rain Jacket. QA T-Shirt: Old Glory Red, preshrunk 100% cotton jersey. Seamless double-needle collar, taped neck and shoulders, double-needle sleeve and bottom hems. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered). Woman’s Red Performance Polo (Ladies Red Performance Polo): Old Glory Red, 4.0-4.8 oz polyester moisture wicking pique fabric. Ribbed knit collar, 4 color matching buttons (distinguishing feature), open hemmed sleeves, side vents, UPF 15-30, ladies sizing. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered, placed slightly higher than the men's version). Men’s Red Performance Polo: Old Glory Red, 4.0-4.8 oz polyester moisture wicking pique fabric. Ribbed knit collar, 3 color matching buttons (distinguishing feature), open hemmed sleeves, side vents, UPF 15-30. Iridescent white print. Right chest: USACE BUILDING STRONG LOGO; Left chest: EMERGENCY OPERATIONS (centered). Woman’s Red Long Sleeve Performance Polo Shirt (Ladies Red LS Performance Polo): Old Glory Red, 4.0-4.8 oz polyester moisture wicking pique fabric. Ribbed knit collar, 3 color matching buttons, side vents, spandex cuffs. Imprinting: Same as short sleeve. Men’s Red Long Sleeve Performance Polo Shirt (Men’s Red LS Performance Polo): Old Glory Red, 4.0-4.8 oz polyester moisture wicking pique fabric. Ribbed knit collar, 3 color matching buttons, side vents, spandex cuffs. Imprinting: Same as short sleeve. Class 3 Safety Vest: Pantone 387 color, 3.4 oz. durable, extra breathable high visibility ANSI 107-2010 mesh fabric. Zipper front closure, large outside pocket, 1 inside pocket, 2” silver reflective tape on front and back. Red PMS 193 print on back: USACE EMERGENCY OPERATIONS BUILDING STRONG LOGO.
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