Combined Synopsis/Solicitation
CTX Employee Uniform Purchase
Department of Veterans Affairs
AI summaryOnly Service-Disabled Veteran-Owned Small Businesses (SDVOSB) certified by the Small Business Administration (SBA) can bid. The Department of Veterans Affairs (Network Contracting Office 17, for the Central Texas Veterans Health Care System) wants embroidered employee uniforms delivered to the Doris Miller VA Medical Center in Waco, Texas. It is a base year plus four option years, with orders placed as needed. The response due date is November 2, 2026, 1:00 PM Central, by email. More in the summary
AI summary Beta
The notice looks incomplete: Pages 33 to 39 of the RFQ (36C25727Q0012.pdf) have no readable text; the Scope of Work says to see attachments for salient characteristics, so check those pages and the notice on SAM.gov for uniform photos and specifications. Check the attachments on SAM.gov.
Only Service-Disabled Veteran-Owned Small Businesses (SDVOSB) certified by the Small Business Administration (SBA) can bid. The Department of Veterans Affairs (Network Contracting Office 17, for the Central Texas Veterans Health Care System) wants embroidered employee uniforms delivered to the Doris Miller VA Medical Center in Waco, Texas. It is a base year plus four option years, with orders placed as needed. The response due date is November 2, 2026, 1:00 PM Central, by email.
Who can bid (4)
- Certified Service-Disabled Veteran-Owned Small Business listed in the SBA certification database at the time of offer and at award, and small under the NAICS 315210 size standard (750 employees)
- Active registration in the System for Award Management (SAM)
- Nonmanufacturer rule: a reseller must supply the product of a domestic small business manufacturer unless SBA grants a waiver
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- Items must comply with the Berry Amendment
How to submit: Email only to marcellus.jackson@va.gov, subject line "Solicitation Number - Proposal Submission - Vendor Name". What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 19, 2026.
- Serious: Set aside for SBA-certified SDVOSBs only. Only certified service-disabled veteran-owned small businesses listed in the SBA database when the quote goes in can bid; other offers are not considered.
- Serious: Mock-up and sample required before bidding. The Scope of Work says the vendor must provide an image mock-up and a sample before placing a bid, which adds time and cost and the notice gives no sample address.
- Serious: Quantity unclear between price schedule and Table 1. The price schedule shows 1.00 EA per year, while Table 1 lists per-size quantities; the quantities are only estimates, and the Government is not bound to buy them.
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- Worth checking: Subcontracting certificate numbers conflict (852.219-75 versus 852.219-76). The offer instructions ask for VAAR 852.219-75 (services and construction), but the solicitation includes 852.219-76 (supplies); ask the contracting officer which one governs.
- Worth checking: Nonmanufacturer rule and Berry Amendment limit sourcing. A reseller must supply the product of a domestic small business manufacturer unless a waiver is granted, and the items must meet the Berry Amendment.
- Worth checking: Quick turnaround on each order. Each uniform order must be completed within 15 to 30 calendar days of the order request, which is a short turnaround for custom embroidery in many sizes.
- Worth checking: Three past performance references as prime contractor. References must be similar in size and scope, within the past three years, and for work done as the prime contractor only.
- Minor: Order sizes and minimums. The Government need not order less than $500 at a time, and you need not honor a single order above $300,000.
- Minor: Delivery dates differ between sections. Table 2 gives an estimated base-year delivery window of 11/01/2026 to 10/30/2027, while the price schedule lists November 20, 2026 to November 19, 2027.
- Minor: Delivery building and ZIP code differ. Delivery is listed at Building 220 in the schedule and clause, Building 226 in the Scope of Work, and ZIP 79711 in one place; confirm with the contracting specialist before shipping.
Read from the notice and 2 attachments. Show which files.
- 36C25727Q0012.pdf (read)
- 36C25727Q0012_1.pdf (read)
Full summary
What they want
- Bulk employee uniforms in 285 listed line items by style, size and color, including Red Kap polo and work shirts, Chef shirts, Regent shirts and pants, Dickies cargo pants, lab coats, jackets and scrubs
- Gold-stitched embroidery on the polos: "Central Texas VA" above the VA Eagle logo, with the department name under the logo for Environmental Management Services and Supply Chain Management
- Quantity is unclear: the price schedule shows 1.00 EA for each year, while Table 1 lists per-size quantities such as 35 EA and 70 EA without saying whether they are per year or total
- An image mock-up of each uniform, plus a sample of the material or uniform; samples are also needed when quoting an alternate brand
- A timeline for any items that need special ordering, agreed before purchase
- Delivery of uniform orders within 15 to 30 calendar days of the order request date, shipped FOB Destination (the seller pays freight) to the Waco medical center at the vendor's cost
- Manufacturer-style warranty against defects for one year from the first day of use, with the vendor paying return freight on defective items
- Contract type
- Firm-fixed-price, indefinite-quantity contract: the listed quantities are estimates and orders are placed as needed
- Period of performance
- Base year November 20, 2026 to November 19, 2027, plus four one-year options ending November 19, 2031 (5 years in all); orders may be issued from November 1, 2026 through October 31, 2031
- Place of performance
- Doris Miller VA Medical Center, 4800 Memorial Dr, Waco, TX 76711
- Estimated value
- Not stated
- How they'll choose
- Lowest priced technically acceptable (LPTA): quotes are ranked by price and the lowest-priced quote that is technically acceptable wins
- Offers due
- November 2, 2026, 1:00 PM Central
- How to submit
- Email only to marcellus.jackson@va.gov, subject line "Solicitation Number - Proposal Submission - Vendor Name"
- Page limits
- Past performance references: 1 page per reference
What they'll judge offers on
- Complete offer: the quote must include everything the instructions ask for, or it is removed from consideration
- Price: quotes are ranked lowest to highest, then checked in that order for technical acceptability
- Technical acceptability: the capability statement must show how each Scope of Work requirement will be met, including Berry Amendment compliance (a law requiring certain textiles to be made in the United States)
What to include when you submit
- Return the signed Standard Form 1449 (SF 1449: the form you sign and return as your offer), Blocks 30a, 30b and 30c
- Return the Price/Cost Schedule with unit prices rounded to the nearest hundredth, and hold prices firm for 60 calendar days after the response due date
- Complete, sign and return the VAAR limitations on subcontracting certificate in full; an incomplete or shortened version is not accepted
- Send a Capability Statement showing your technical approach, methodology and techniques for the Scope of Work, and make sure items meet the Berry Amendment
- List three past performance references from the last three years, as the prime contractor only, similar in dollar value and scope, with organization, contact name, email, phone, contract number, total value and a synopsis of the work
- Provide an image mock-up and a sample of the material or uniform before bidding; send samples if you plan to offer an alternate brand
- Give a timeline for any special-order items
- Acknowledge every amendment by the due time: return a signed copy, note it on the quote, or send a separate email citing the solicitation and amendment numbers
- Clearly state any exception to the terms with your reason
Not in the notice text
- Pages 33 to 39 of the RFQ (36C25727Q0012.pdf) have no readable text; the Scope of Work says to see attachments for salient characteristics, so check those pages and the notice on SAM.gov for uniform photos and specifications
- The Government's estimate or budget is not stated; the only dollar limits are the order limits of $500 minimum and $300,000 maximum
- Where to send the mock-up and samples, and the deadline for them, are not stated
- Sections 2.8 and 2.9 list installation and training duties but are marked "is not required", so those duties appear not to apply
- Answers to vendor questions will be posted as an amendment; none are included in the documents read
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 315210
- How to submit, from the AI summary: Email only to marcellus.jackson@va.gov, subject line "Solicitation Number - Proposal Submission - Vendor Name". Check it in the notice before you send anything.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 257-Network Contract Office 17 (36C257), San Antonio, TX
- Product/service code
- 8415 · Clothing, Special Purpose
- Business type
- Clothing & textiles (FedReady's grouping, from NAICS 315210)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
This solicitation is to purchase bulk employee uniforms for CTX Enviornmental Management Services IAW the Scope of Work. Please see attached RFQ 36C25727Q0012 for additional details.
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