Solicitation
PR16336718 Icitap Nusa Dua Bali
Department of State
AI summaryU.S. Embassy Jakarta (State Department) wants a four-star hotel in Nusa Dua, Bali to host two training weeks, November 8 to 13 and November 15 to 20, 2026, for Detachment 88 interview training. Only hotel companies with offices based in Indonesia can bid, and the quote must be one firm-fixed-price (FFP: one set price, whatever the work ends up costing) total in Indonesian Rupiah covering meeting rooms, meals and lodging. SAM.gov lists the response due date as November 2, 2027, but the request for quotations (RFQ) says November 2, 2026. More in the summary
AI summary Beta
U.S. Embassy Jakarta (State Department) wants a four-star hotel in Nusa Dua, Bali to host two training weeks, November 8 to 13 and November 15 to 20, 2026, for Detachment 88 interview training. Only hotel companies with offices based in Indonesia can bid, and the quote must be one firm-fixed-price (FFP: one set price, whatever the work ends up costing) total in Indonesian Rupiah covering meeting rooms, meals and lodging. SAM.gov lists the response due date as November 2, 2027, but the request for quotations (RFQ) says November 2, 2026.
Who can bid (5)
- Be a hotel company with offices operating and based in Indonesia
- Have an established business with a permanent address and telephone listing in Indonesia
- Offer a four-star or above hotel in the Nusa Dua Resort area (or within three kilometers of it toward Tanjung Benoa)
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- Hold an active SAM registration before submitting a quote above 40,000 USD
- Hold all licenses and permits required by local law and be authorized to do business in Indonesia
How to submit: Email to JakartaPCUbidding@state.gov and Putroa@state.gov, due November 2, 2027, 9:00 AM UTC+7 on SAM.gov; the RFQ says November 2, 2026, 9:00 AM Jakarta Time. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 19, 2026.
- Serious: Indonesia-based hotel company required. A U.S. business without its own hotel and offices in Indonesia cannot meet this requirement, so only local hotel companies can realistically bid.
- Serious: Hotel brand and location limits. The RFQ asks for an American chain in the Nusa Dua area (ITDC), which shrinks the pool of hotels that can bid; what counts as an American chain is not defined.
- Serious: Local licenses, permits and authorization to operate in Indonesia. Quotes must show all licenses and permits required by local law, and the winner warrants it may do business in Indonesia and will follow Indonesian laws and labor standards.
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- Worth checking: Price must be in Indonesian Rupiah only. The total must be a single Rupiah figure, so a firm that earns in dollars carries the exchange-rate risk.
- Worth checking: Value Added Tax (VAT) rules conflict. The pricing section says VAT must not be charged, but the payment clause says invoices must show VAT as a separate item; ask the contracting officer how to price and invoice.
- Worth checking: SAM registration needed before quoting. Quotes above 40,000 USD need an active SAM registration first, and the instructions list D&B Indonesia and NCAGE codes as earlier steps, which can take time to obtain. Check a SAM.gov registration.
- Minor: Business center line shows an amount but is billed at actual cost. The business center line lists 4,000,000 with no unit, yet says it is charged on actual cost only; check how it counts toward the grand total.
- Minor: Complaint limit of ten per package. The Embassy's quality plan allows no more than ten customer complaints per total package and does not allow repeat complaints for the same problem.
Read from the notice and 1 attachment. Show which files.
- RFQ PR16336718 ICITAP Nusa Dua Bali.docx (read)
Full summary
What they want
- One ballroom or meeting room, at least 15m x 20m and 4m high, set in round tables for 40 participants, used 10 days
- A second Video Stream Room, at least 10m x 10m, on the same floor, with safe cable routes, 8 days
- Full-day meeting packages for 40 people on November 9 to 12 and November 16 to 19, 2026: halal buffet lunch and two coffee breaks a day
- Morning coffee break only for 40 people on November 13 and November 20, 2026
- Equipment: LED screen at least 8m x 5m, audio speakers, high-speed internet, flipcharts, on-site technical support, parking
- Lodging in standard or deluxe rooms with breakfast and internet: 12 single rooms for 12 nights, 2 single rooms for 5 nights twice, 13 twin rooms for 5 nights twice
- Business center on-site, charged at actual cost only
- One named project manager who speaks and understands English, and one point of contact for all services
- Contract type
- Firm-fixed-price purchase order/contract (RFQ on Standard Form 1449, the commercial-items solicitation form)
- Period of performance
- Event dates November 8 to 13, 2026 and November 15 to 20, 2026; room setup starts November 8, 2026
- Place of performance
- DENPASAR BALI, IDN per SAM.gov; the RFQ asks for a hotel in the Nusa Dua resort area (or within three kilometers toward Tanjung Benoa)
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable: the lowest priced offer that is acceptable and from a responsible business wins
- Offers due
- November 2, 2027, 9:00 AM UTC+7 on SAM.gov; the RFQ says November 2, 2026, 9:00 AM Jakarta Time
- How to submit
- Email to JakartaPCUbidding@state.gov and Putroa@state.gov
What they'll judge offers on
- Price: offered prices multiplied by the estimated quantities, added into a grand total
- Acceptability: follows the RFQ terms, including the technical information required in Section 3
- Responsibility (checked for the apparent winner): financial resources, ability to meet the performance period, integrity, experience, equipment and facilities
What to include when you submit
- Send the completed solicitation: SF 1449 cover page (blocks 12, 17, 19-24 and 30) and Section 1 pricing filled out, with each line priced per package per day or unit
- Quote one firm fixed price in Indonesian Rupiah NETT, one currency only, with a grand total
- Include Section 5 (representations and certifications) with the completed solicitation
- Name a Project Manager or Embassy liaison who understands written and spoken English
- Show proof of an established business with a permanent address and telephone listing
- List 3 clients with relevant past performance information and references
- Give the complete venue and room name, location, illustration and floor plan of the dedicated rooms, including any breakout room and lodging room
- Describe the venue's security posture and fire escape facilities
- Show evidence of all licenses and permits required by local law
- Show a detailed breakdown of room rates, meeting package, taxes, service charges and any other costs, with all exclusions identified
- Register in the System for Award Management (SAM, the federal contractor registry) before submitting
Not in the notice text
- Section 5 (representations and certifications) is named as part of the quote, but its text is not in the RFQ file; check the solicitation on SAM.gov
- No Government estimate or budget is given
- How the RFQ defines an American chain hotel is not stated
- How and by when to send questions about the RFQ is not stated
- Which response due date governs (November 2, 2027 on SAM.gov or November 2, 2026 in the RFQ) is not resolved
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to JakartaPCUbidding@state.gov and Putroa@state.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Solicitation
- Office
- U.S. Embassy Jakarta
- Product/service code
- V231 · Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Lodging, Hotel/Motel
- Business type
- Lodging & travel services (FedReady's grouping, from NAICS 72111)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Purpose / Description of Event This program supports Detachment 88 in strengthening its capacity to conduct structured and effective interviews with former Jemaah Islamiyah (JI) members and other persons of interest. The Interview Fundamentals component provides Idensos personnel with practical interviewing techniques to improve their confidence, consistency, and effectiveness in the field. The program will also facilitate synchronization among Detachment 88 officers, section heads, and Idensos personnel to establish a common understanding of the tasks, capabilities, and objectives of the interviewing function. The synchronization will address communication and coordination challenges between open-source and closed-source intelligence functions, including the respective roles, responsibilities, and authorities of personnel involved. This shared understanding will enable section heads to provide appropriate direction and guidance to Idensos personnel, while reducing overlapping responsibilities, communication gaps, duplication of effort, and authorization errors. Overall, the program is intended to strengthen interviewing capabilities, supervisory coordination, and the effective execution of assigned intelligence duties. Period of Performance Event date(s): November 8 - 13, 2026 and November 15 – 20, 2026
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