Solicitation
Solicitation - Multiple-Award IDIQ – Hotel Accommodation and Related Hospitality Services
Department of State
AI summarySolicitation 191D3227R0005: the U.S. Embassy Jakarta (Department of State) plans at least two multiple-award indefinite-delivery/indefinite-quantity (IDIQ) contracts with hotels in central Jakarta: set rates now, orders placed later as needs arise. They cover hotel rooms, meeting rooms and related services for U.S. Mission travelers and events. The bidder must own or operate the hotel, and prices must be in Indonesian rupiah. The response due date is November 19, 2026, 10:00 AM Jakarta time, for a base year plus two option years. More in the summary
AI summary Beta
Solicitation 191D3227R0005: the U.S. Embassy Jakarta (Department of State) plans at least two multiple-award indefinite-delivery/indefinite-quantity (IDIQ) contracts with hotels in central Jakarta: set rates now, orders placed later as needs arise. They cover hotel rooms, meeting rooms and related services for U.S. Mission travelers and events. The bidder must own or operate the hotel, and prices must be in Indonesian rupiah. The response due date is November 19, 2026, 10:00 AM Jakarta time, for a base year plus two option years.
Who can bid (6)
- Be the legal entity that owns or operates the hotel you propose; companies that only market, book or broker hotel services do not qualify
- A full-service hotel located in central Jakarta with, on its own premises, a fitness center, a spa, one or more restaurants, a 24-hour front desk, a doorman and a dedicated concierge desk
- Active registration in the System for Award Management (SAM) and a valid NATO Commercial and Government Entity code (NCAGE), kept active through all option years
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- Authorization to do business in Indonesia and all licenses and permits needed to perform, plus compliance with Indonesian laws and labor standards
- Indonesian food safety certificate (Sertifikat Laik Higiene Sanitasi, SLHS) for each food preparation facility serving the hotel
- Proof of insurance for contractor employees, or a statement naming the provider and confirming coverage will be obtained before performance
How to submit: Email to JakartaPCUBidding@state.gov in Word, Excel or PDF; each email under 30 MB, split into several emails if larger. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (13)
From the version posted Oct 26, 2026.
- Serious: Only owners or operators of a central Jakarta hotel can bid. Travel agents, booking sites and brokers do not qualify, and each hotel property needs its own complete proposal.
- Serious: Pricing and payment in Indonesian rupiah. Offers must be priced in Indonesian rupiah (IDR), and U.S. dollar figures in the solicitation are for reference only, so a U.S. business carries exchange-rate risk.
- Serious: Local authorization, licenses and labor law. The contractor warrants it is authorized to do business in Indonesia, holds all licenses and permits, and follows local laws and labor standards; a U.S. small business without a local entity would struggle to meet this.
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- Serious: System for Award Management (SAM) and NATO code (NCAGE) registrations required. Both registrations must be active, and a lapse in SAM stops task orders; the NATO Commercial and Government Entity (NCAGE) code is issued separately for foreign firms. Check a SAM.gov registration.
- Serious: Required on-site amenities. The hotel must have a fitness center, spa, restaurant, 24-hour front desk, doorman and a dedicated concierge desk on its own premises.
- Serious: Lowest price wins, with no guaranteed volume per hotel. Awards go to the lowest priced acceptable bidders, and orders over $10,000 are again won on lowest price among all awardees; the ceiling of IDR 5,250,000,000 is shared by all awardees.
- Worth checking: Room rates capped at the U.S. Government per diem. Lodging rates cannot exceed the current per diem rate for Jakarta, and the lesser of the contract rate and per diem applies.
- Worth checking: Value Added Tax (VAT) kept out of rates. Prices must exclude VAT, which is shown as a separate line on every invoice under Indonesian law.
- Worth checking: Guaranteed minimum order amount looks like a typo. The yearly minimum is written as IDR35,000,0000, which has an extra zero group; ask the contracting officer what amount is meant.
- Worth checking: Ordering dates and contract length do not match. Orders may be issued only from January 2027 through December 2027, while the contract has a base year plus two option years of up to 3 years in total.
- Worth checking: Ancillary line item numbers do not match the price schedule. The price schedule lists the other hotel services as item C.4, but the description numbers airport transfers, support rooms and other services as C.4 through C.9.
- Minor: Pre-proposal conference on November 9, 2026. Conference registration and written questions are due November 2, 2026 by email; attendance is not mandatory and only written amendments bind the Government.
- Minor: 90-day renovation notice. Failure to give 90 days' written notice of renovations that affect rooms or meeting space can be grounds for termination for default on affected orders.
Read from the notice and 1 attachment. Show which files.
- 191D3227R0005 RFP IDIQ Hotel Jakarta signed.pdf (read)
Full summary
What they want
- Hotel rooms in central Jakarta, single occupancy, at or below the U.S. Government per diem rate: estimated 250 Standard, 100 Deluxe, 20 Entry-Level Suite and 10 One-Bedroom Suite room nights per year
- Meeting and function rooms priced per half-day (up to 4 hours) or full-day (up to 8 hours) session, including audiovisual equipment, Wi-Fi and coffee service: estimated 20 Small, 20 Medium, 10 Large, 10 Boardroom, 4 Full Ballroom and 6 Partial Ballroom sessions for each length
- Extend the contracted rates to any U.S. Mission traveler who shows a U.S. Government travel credential and the contract number, with or without a task order
- Optional extras ordered by task order: buffet lunch (est. 500 persons), boxed meal (est. 200 persons), extra coffee round (est. 500 persons), airport transfers, support rooms and other hotel services quoted per order
- Collect traveler incidentals (minibar, room service, laundry, parking) directly from the guest, never on Government invoices
- Give the Contracting Officer 90 days' written notice before any renovation that affects rooms or meeting space
- Keep SAM and NCAGE registrations active throughout the contract
- Contract type
- Multiple-award IDIQ with firm fixed-price rates for each line item (CLIN); services are ordered by task order. Estimated quantities are for evaluation only and are not a purchase commitment.
- Period of performance
- Base year of 1 year from award plus two one-year options. The contract can also be extended up to 6 months (FAR 52.217-8), and total duration may not exceed 3 years (FAR 52.217-9).
- Place of performance
- Jakarta, Indonesia (outside the United States); the hotel must be in central Jakarta
- Estimated value
- Contract maximum ceiling (Government's limit): IDR 5,250,000,000 across all awardees and all periods. Guaranteed minimum order per year: IDR35,000,0000 as written in the solicitation.
- How they'll choose
- Lowest price, technically acceptable: awards go to the lowest priced acceptable, responsible bidders, with a minimum of two awards if enough qualify. Total price includes all option years.
- Offers due
- November 19, 2026, 10:00 AM UTC+7 (Jakarta time)
- How to submit
- Email to JakartaPCUBidding@state.gov in Word, Excel or PDF; each email under 30 MB, split into several emails if larger
What they'll judge offers on
- Price: offered prices multiplied by the estimated quantities, including all options (lowest price wins)
- Acceptability: compliance with the RFP and the Technical Proposal requirements (hotel ownership or operation, facilities, rooms, function rooms, food and beverage, fitness and spa, safety, insurance)
- Responsibility: financial resources, ability to perform, performance record, business ethics, organization and experience, equipment and facilities
What to include when you submit
- Submit one separate, complete proposal for each hotel property; the email subject line names the solicitation number, your legal name, and the hotel's name and location
- Include a completed Standard Form 1449 (SF 1449), the form you sign and return as your offer: Blocks 12, 17, 19-24 and the signature Blocks 30a, 30b and 30c
- Include a signed Standard Form 30 (SF 30) for each solicitation amendment, if any
- Complete the Section 1 Price Schedule for the base year and each option year, with prices in Indonesian rupiah
- Complete Section 5, the representations and certifications
- Prove you own or directly operate the specific hotel: an ownership record, management agreement or franchise agreement, plus the General Manager's name, title and contact details
- Confirm the hotel has the required facilities, including a 24-hour front desk, on-site restaurants, a doorman at the main entrance and a dedicated concierge desk
- Describe in 2-3 sentences similar lodging or event services the property hosted in the past two years
- Give your legal name, address, primary point of contact, SAM Unique Entity Identifier (UEI) and NCAGE number, and confirm SAM registration is active on the response due date
- For each room category give the commercial name, CLIN, size in square meters, bed type, room count and current photographs of the bedroom, bathroom and workspace
- For each function room give the name, size, maximum capacity by layout, whether it divides, and current photographs; describe the included audiovisual equipment and any extra-cost services
- Include sample coffee and meal menus, halal, vegetarian and no pork or seafood options, and copies of food safety licenses, including a valid Sertifikat Laik Higiene Sanitasi (SLHS) for each food preparation facility
- Confirm the hotel has an operating fitness center and spa, and describe their hours and guest access
- Describe fire and life-safety systems, CCTV, access control, any planned renovations, and how you handle reservations and invoice Government charges apart from traveler incidentals
- Provide a certificate of insurance for contractor employees, or a statement naming the provider and confirming coverage will be obtained before performance
- Confirm you will follow Indonesian employment, tax and licensing requirements throughout performance
Current contractor
No incumbent is named; the solicitation does not say whether this replaces an earlier hotel contract.
Not in the notice text
- The set-aside is not stated on SAM.gov, and the solicitation text read does not name one.
- The start date of the contract is not stated; the base period runs one year from the date of award.
- The pre-proposal conference time is not given, and the room at the Embassy is not stated.
- Which of the minimum order amounts governs: IDR35,000,0000 in the schedule, or $100 USD in the Order Limitations clause (FAR 52.216-19).
- The page limits for the Technical Proposal are not stated.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to JakartaPCUBidding@state.gov in Word, Excel or PDF; each email under 30 MB, split into several emails if larger. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Solicitation
- Office
- U.S. Embassy Jakarta
- Product/service code
- V231 · Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Lodging, Hotel/Motel
- Business type
- Lodging & travel services (FedReady's grouping, from NAICS 721110)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The U.S. Embassy Jakarta invites qualified contractors to submit quotations for hotel lodging, meeting and function room rental, and related hospitality services in support of official U.S. Mission activities in Indonesia under Solicitation No. 191D3227R0005. The Government intends to award multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts. A pre-proposal conference is scheduled for November 9, 2026, at the U.S. Embassy Jakarta. Interested participants must register by November 2, 2026. See details on Section 3 of Solicitation. Important Dates: Solicitation Posted: October 26, 2026 Conference Registration and Written Questions Deadline: November 2, 2026 Pre-Proposal Conference: November 9, 2026 Quotation Submission Deadline: November 19, 2026, at 10:00 a.m. Jakarta time (WIB) All quotations and written questions must be submitted electronically to JakartaPCUBidding@state.gov. Interested contractors should review the attached solicitation for the complete requirements, submission instructions, evaluation criteria, and applicable terms and conditions. Any changes to the solicitation will be issued through a written amendment. Attachment: 191D3227R0005 Solicitation IDIQ Hotel
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