Combined Synopsis/Solicitation
16292 Steam Boiler Replacement
Department of Defense · Department of the Air Force
AI summaryThe Air Force (FA8222 AFSC OL H PZIE), for the 309th SWEG, wants a design-build replacement of the steam heat system in Building 1515 at Hill AFB, Utah, with gas-fired hot water boilers. It is a total small business set-aside, firm-fixed-price (FFP: one set price), QTY 1 EA. The response due date on SAM.gov is October 30, 2026 (an amendment moved it to Nov 12, 2026, 12:00 PM MST · 2:00 PM Eastern), 12:00 PM Mountain, but the solicitation text says 12:00 MST, October 19, 2026 (passed). More in the summary
A newer version of this notice was posted Nov 2, 2026. It moves the due date from Oct 19, 2026 to Nov 12, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 20, 2026. The notice was amended Nov 2, 2026. The due date moved from Oct 30, 2026 to Nov 12, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 14 of 26 attachments weren't read (Phase 3 and 4 as-built electrical.pdf, Phase 2 - as-built electrical.pdf and 12 more). Check the attachments on SAM.gov.
The Air Force (FA8222 AFSC OL H PZIE), for the 309th SWEG, wants a design-build replacement of the steam heat system in Building 1515 at Hill AFB, Utah, with gas-fired hot water boilers. It is a total small business set-aside, firm-fixed-price (FFP: one set price), QTY 1 EA. The response due date on SAM.gov is October 30, 2026 (passed), 12:00 PM Mountain, but the solicitation text says 12:00 MST, October 19, 2026 (passed).
Who can bid (6)
- Small businesses only: total small business set-aside. The solicitation prints a size standard of $19.000.000.00 for NAICS 238220.
- Registered in the System for Award Management (SAM).
- CAGE code provided with the bid.
Show all 6Show fewer
- At least 10 consecutive years of relevant experience and three completed similar projects in the last five years, including steam-to-gas-fired hydronic boiler conversions.
- A Preliminary Design submitted with the offer.
- Completed representations and certifications (52.212-3) with the offer.
How to submit: Email to jonathan.graham.11@us.af.mil, due October 30, 2026, 12:00 PM Mountain on SAM.gov. The solicitation text says 12:00 MST, October 19, 2026.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
- Serious: Small businesses only. This is a total small business set-aside, so only small businesses can bid.
- Serious: Site visit rule in original solicitation. The original solicitation says contractors that missed the 12 August site visit may not bid. The Amd 1 text drops that paragraph, so confirm with the contracting officer before bidding.
- Serious: Evaluation method conflict. The solicitation says LPTA, where only the lowest-priced offer is checked for acceptability, but the SOW says best value trade-off with design and experience factors.
Show all 10Show fewer
- Serious: Preliminary design due with the offer. A boiler selection, layout, single-line diagrams and BACnet plan must be ready at offer time, which takes engineering work before any award.
- Worth checking: Design-build with a licensed engineer. A fully engineered design, stamped by a licensed Professional Engineer, must be approved by the Government before any construction or demolition begins.
- Worth checking: Existing drawings may be out of date. Answers say one steam boiler was replaced by a central plant line and no other updated drawings exist, so the contractor must field verify conditions.
- Worth checking: Asbestos and lead paint approvals. Hidden asbestos or lead-based paint may turn up during demolition. Abatement firms not already approved must be approved by the base before any work.
- Worth checking: Specific equipment and long warranties. The Government prefers the RBI Futera III boiler or a technical equivalent proven by calculations, and wants a 10-year heat exchanger and 20-year thermal shock warranty.
- Minor: Work waits for the base steam shut-off. Demolition and construction cannot start until the weather-dependent steam shut-off, typically April-May, so the start date is not fixed.
- Minor: Date passed (Sep 30, 2026): SOW schedule dates look inconsistent. The SOW's anticipated schedule lists an award of 9/30/2026 and later steps dated 4/30/2026 and 6/30/2026, which do not line up with the response dates.
Read from the notice and 12 attachments. 14 of 26 not read. Show which files.
- 16292 Solicitation Boiler Replacement Amd 1.pdf (read)
- 16292 Solicitation Boiler Replacement.pdf (read)
- A002 - System - Subsystem Specification (SSS) DI-ISPC-81431A.pdf (read)
- 16292 Boiler Replacement SOW (9-4-26) Final.pdf (read)
- questions.docx (read)
- A005 - System Safety Program Plan DI-SAFT-81626.pdf (read)
- A004 - As Built Configuration List DI-SESS-81830.pdf (read)
- A003 - Quality Assurance Program Plan (QAPP) DI-QCIC-81794B.pdf (read)
- G14_Hill_AFB_IFS_Electrical.pdf (read)
- G10_Hill_AFB_IFS_Natural_Gas_LPG.pdf (read)
- G07_Hill_AFB_IFS_Mechanical_Systems_Design_Requirements.pdf (read)
- Bldg- 1515 WT 18773888 Removal of Steam Lines.pdf (read)
- Phase 3 and 4 as-built electrical.pdf: not read (it couldn't be opened): open it on SAM.gov
- Phase 2 - as-built electrical.pdf: not read (it couldn't be opened): open it on SAM.gov
- Phase 1 as-built electrical.pdf: not summarized: open it on SAM.gov
- Phase 2 as-built mechanical.pdf: not summarized: open it on SAM.gov
- Phase 1 as-built mechanical.pdf: not summarized: open it on SAM.gov
- Pages from FY06 FY07 As-Builts Vol 2.pdf: not summarized: open it on SAM.gov
- B1515 phases 3 and 4 gas lines.png: not read (the AI doesn't read this file type yet): open it on SAM.gov
- B1515 phase 2 gas line.png: not read (the AI doesn't read this file type yet): open it on SAM.gov
- B1515 phase 1 gas line.png: not read (the AI doesn't read this file type yet): open it on SAM.gov
- 3-inch gas line at B1515.png: not read (the AI doesn't read this file type yet): open it on SAM.gov
- RFIs for Bldg 1515.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- A001 - Conceptual Design Drawings Models DI-SESS-8100E.pdf: not summarized: open it on SAM.gov
- A006 - Accident-Incident Report DI-SAFT-81563.pdf: not summarized: open it on SAM.gov
- 16292_Wage Determinations.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Complete design and engineering (mechanical, electrical, controls), including drawings, calculations and equipment schedules.
- Remove the steam and condensate system, including steam heat exchangers and piping, in each mechanical room of the building.
- Install new high-efficiency gas-fired hot water boilers: three boilers, with the preferred baseline RBI Futera III (or approved equivalent), plus pumps and a hot water buffer tank.
- Install natural gas piping, venting and hydronic (hot water) piping, tied into the existing heating water system.
- Connect boiler controls to the building's existing energy management control system (EMCS) using native BACnet, a standard building-control language, with no proprietary gateways.
- Testing, adjusting and balancing, full commissioning, manufacturer startup, as-built drawings and operator training.
- Warranties: construction at least 1 year, boiler heat exchanger 10 years, thermal shock 20 years, general parts 1 year.
- Plans due after award: safety plan within 15 days and quality plan within 30 days.
- Contract type
- Firm-fixed-price, design-build, issued as a request for quotation (RFQ) combined synopsis/solicitation
- Period of performance
- Design, specifications and material ordering come before the base steam shut-off, typically April-May. Construction runs 60 days after the steam shut-off.
- Place of performance
- Building 1515, 6137 Wardleigh Rd., Hill AFB, UT 84056
- Estimated value
- Between $1,000,000 and $5,000,000, the construction magnitude range stated in the solicitation; it is not the Government's estimate
- How they'll choose
- Conflicting: the solicitation (52.212-2) says lowest price technically acceptable (LPTA: lowest price among offers that meet every requirement), while the statement of work (SOW) says best value trade-off
- Offers due
- October 30, 2026, 12:00 PM Mountain on SAM.gov. The solicitation text says 12:00 MST, October 19, 2026. (from the version posted Oct 20, 2026; amended since)
- How to submit
- Email to jonathan.graham.11@us.af.mil
What they'll judge offers on
- Per the SOW: Factor 1, Preliminary Design Submission and Recommendations (feasibility, control strategy, layout, how the boiler capacity matches the existing steam capacity, native BACnet)
- Per the SOW: Factor 2, Contractor Experience (10 consecutive years of relevant experience; at least three similar completed projects in the last five years)
- Per the SOW: Factor 3, Price (completeness, reasonableness and realism; highly important)
- Per the solicitation: price and technical capability of the item offered; the text also lists greater system redundancy, higher energy efficiency, reduced operational risk and stronger past performance
What to include when you submit
- Send written offers by email only; oral offers are not accepted.
- Provide your CAGE code (a company ID from SAM) with the bid.
- Include a completed copy of 52.212-3, Offeror Representations and Certifications.
- Include a Preliminary Design: boiler make, model, efficiency rating and capacity showing how it matches the existing heating capacity.
- Preliminary Design also needs your recommendations for an efficient layout, a conceptual mechanical room layout, and preliminary single-line diagrams for hydronic piping and gas service.
- Preliminary Design also needs a short narrative on design approach, control strategy and BACnet integration, and a schedule covering design, equipment lead time and construction.
- Include the BACnet Protocol Implementation Conformance Statement (PICS) for the proposed boiler controllers.
- Show at least three completed projects of similar size, scope and complexity from the last five years, and 10 consecutive years of relevant experience.
- Questions go to TSgt Jonathan Graham at jonathan.graham.11@us.af.mil, phone 801-586-3365.
After award, you must have
- Construction drawings stamped and signed by a licensed Professional Engineer (PE) in the full design after award. From 16292 Boiler Replacement SOW (9-4-26) Final.pdf:
…stamped and signed by a licensed Professional Engineer (PE).
Current contractor
No incumbent is named. The original solicitation refers to an earlier sources sought notice but gives no response counts.
Not in the notice text
- Several attached files were not read: the wage determinations, the Phase 1 to Phase 4 as-built electrical and mechanical drawings, the gas line images, the RFIs spreadsheet, and the CDRL items A001 and A006. Parts of the Hill AFB electrical and mechanical standards were also left out. Check them on SAM.gov.
- Which wage rule applies is not clear. The clause list names the Service Contract Labor Standards and the SOW mentions a Utah wage determination; the wage determination file was attached but not read.
- Whether the August site visit requirement still applies after Amendment 1 is not stated.
- Which response due date is correct, October 30, 2026 or October 19, 2026, is not stated.
- The Government's estimate is not stated; only a range of $1,000,000 to $5,000,000 is given.
- Delivery dates for the design and data items (CDRLs) are marked TBD in the SOW.
- How the LPTA and best value trade-off statements fit together is not stated.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238220
- How to submit, from the AI summary: Email to jonathan.graham.11@us.af.mil. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Sep 29, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- FA8222 AFSC OL H Pzie, Hill AFB, UT
- Product/service code
- J045 · Maint/Repair/Rebuild of Equipment – Plumbing, Heating, and Waste Disposal Equipment
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238220)
- Versions
10 versions have been posted, newest first.
- Nov 2, 2026 · Amendment 0009Due Nov 12, 2026 (changed)
- Oct 30, 2026 · Amendment 0008Due Nov 11, 2026 (changed)
- Oct 29, 2026 · Amendment 0007Due Oct 30, 2026
- Oct 20, 2026 · Amendment 0006Due Oct 30, 2026
- Oct 20, 2026 · Amendment 0005Due Oct 30, 2026 (changed)
- Oct 13, 2026 · Amendment 0004Due Oct 19, 2026
- Oct 13, 2026 · Amendment 0003Due Oct 19, 2026
- Oct 2, 2026 · Amendment 0002Due Oct 19, 2026
- Sep 29, 2026 · Amendment 0001Due Oct 19, 2026
- Sep 29, 2026 · Combined Synopsis/Solicitation (this version)Due Oct 19, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Upgrade the existing heating infrastructure in building 1515 on Hill AFB in accordance with the Statment of Work. The objective is to transition from the current steam heat exchanger system to a more efficient, decentralized gas-fired hot water boiler system.
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