Combined Synopsis/Solicitation
16292 Steam Boiler Replacement
Dept of Defense · Dept of the Air Force · Sol. FA822226Q3345
Due in 11 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Air Force (309th SWEG at Hill AFB, Utah) wants a small business to design and build a new gas-fired hot water boiler system for Building 1515, replacing its aged steam heat exchangers. The job is design-build with a firm-fixed-price contract, and the notice puts it between $1,000,000 and $5,000,000. Design happens first, and construction runs about 60 days after the base steam is shut off (usually April to May). Offers are due 19 October 2026 by email.
Watch out for
- Conflicting evaluation method. The solicitation says LPTA while the SOW describes a best-value tradeoff with scored design and experience factors, so you cannot tell how much effort to put into the design proposal.
4.2 This solicitation will utilize a Best Value Trade-Off source selection process.
- Site visit may be mandatory. The original solicitation says only firms that attended the 12 August site visit can bid, but Amendment 1 drops that paragraph, so confirm eligibility with the contracting officer before spending bid money.
As stated in the sources sought the Site Visit was 12 August at 0900
- Full preliminary design due with the proposal. You must pay for engineering work (equipment selection, layouts, diagrams, schedule) before knowing if you win.
all offerors must submit a Preliminary Design with their
- Asbestos and lead paint. Asbestos and lead-based paint are present or possible, hidden materials may appear during demolition, and the report says its quantities are not for bidding, so cost risk sits with the contractor.
The quantities within this report are estimates and are not to be used for bidding purposes.
- Schedule depends on weather and the dates do not add up. Construction waits for the base steam shut-off, and the schedule table lists an award of 9/30/2026 (before offers are due) plus 2026 dates for work that follows, so the real timeline is unclear.
The PoP shall be dependent upon the Base steam schedule, which is weather dependent.
- Strict emissions and permitting rules. Hill AFB requires ultra-low NOx burners and base permitting for large combustion equipment, which narrows boiler choices and can add time.
Heaters and Hot Water Boilers require ultra-low NOx as the Best Available Control Technology
- Long warranty terms. The 20-year thermal shock and 10-year heat exchanger warranties must come from the manufacturer, so equipment choice is constrained.
- Question deadline already set. Questions were due 5 October 2026, so you may not be able to resolve the conflicts above before the due date.
Read from the notice and 12 attachments. 10 not read in full.
- 16292 Solicitation Boiler Replacement Amd 1.pdf
- 16292 Solicitation Boiler Replacement.pdf
- A002 - System - Subsystem Specification (SSS) DI-ISPC-81431A.pdf
- 16292 Boiler Replacement SOW (9-4-26) Final.pdf
- A005 - System Safety Program Plan DI-SAFT-81626.pdf
- A004 - As Built Configuration List DI-SESS-81830.pdf
- A003 - Quality Assurance Program Plan (QAPP) DI-QCIC-81794B.pdf
- G14_Hill_AFB_IFS_Electrical.pdf
- G10_Hill_AFB_IFS_Natural_Gas_LPG.pdf
- G07_Hill_AFB_IFS_Mechanical_Systems_Design_Requirements.pdf
- Bldg- 1515 WT 18773888 Removal of Steam Lines.pdf
- A001 - Conceptual Design Drawings Models DI-SESS-8100E.pdf
- Phase 2 as-built mechanical.pdf: scanned PDF: no text to read
- Phase 1 as-built mechanical.pdf: scanned PDF: no text to read
- Pages from FY06 FY07 As-Builts Vol 2.pdf: scanned PDF: no text to read
- B1515 phases 3 and 4 gas lines.png: .png files aren't read yet
- B1515 phase 2 gas line.png: .png files aren't read yet
- B1515 phase 1 gas line.png: .png files aren't read yet
- 3-inch gas line at B1515.png: .png files aren't read yet
- RFIs for Bldg 1515.xlsx: spreadsheet: not read yet
- A006 - Accident-Incident Report DI-SAFT-81563.pdf: over the file limit for one brief
- 16292_Wage Determinations.pdf: over the file limit for one brief
Full brief
What they want
- Complete design and engineering (mechanical, electrical, controls) with PE-stamped construction drawings, sizing calculations, specifications and a project schedule
- Demolish and dispose of the steam and condensate system and heat exchangers in the building's mechanical rooms
- Install new high-efficiency gas-fired hot water boilers (government baseline is the RBI Futera III or an approved equivalent), pumps and a buffer tank, sized to match current steam capacity (3 boilers)
- Install gas piping, venting and hydronic piping in a primary/secondary setup
- Integrate with the base's existing building control system using native BACnet controls, with no proprietary gateways
- Test, adjust, balance and commission the system, do manufacturer startup, and train Government maintenance staff
- Provide warranties: 1 year construction, 10 years boiler heat exchanger, 20 years thermal shock
- Handle asbestos and lead-paint conditions in the mechanical rooms and meet Hill AFB safety and base-access rules
- Contract type
- Firm-fixed-price, design-build (commercial products/services, FAR Parts 12 and 13), single award
- Period of performance
- Depends on the base steam schedule: design, specs and material ordering before steam shut-off (typically April-May); construction 60 days after steam shut-off. Anticipated award is listed as 9/30/2026.
- Place of performance
- Building 1515, 6137 Wardleigh Rd., Hill AFB, UT 84056
- Estimated value
- Between $1,000,000 and $5,000,000 (stated magnitude range)
- How they'll choose
- The attachments disagree. The solicitation says Lowest Price Technically Acceptable (LPTA), while the SOW says Best Value Trade-Off with price as a high-importance factor. The offeror should clarify with the contracting officer.
- Offers due
- 1200 MT (Mountain Time), 19 October 2026 (SAM.gov shows 2026-10-19 12:00 at UTC-6)
- How to submit
- Email to jonathan.graham.11@us.af.mil (TSgt Jonathan Graham, 801-586-3365)
What they'll judge offers on
- Factor 1 (SOW): Preliminary Design submission and recommendations
- Factor 2 (SOW): Contractor experience (10 consecutive years; 3 similar projects completed in the last 5 years)
- Factor 3 (SOW): Price, which is highly important
- Solicitation text: price and technical capability, plus system redundancy, energy efficiency, reduced operational risk and past performance
What to include when you submit
- Include a Preliminary Design with the proposal: boiler selection (make, model, efficiency, capacity), recommendations and mechanical room layout, conceptual layout, preliminary single-line diagrams, brief design narrative with control strategy and BACnet plan, and a schedule
- Include the BACnet Protocol Implementation Conformance Statement (PICS) for the proposed boiler controllers
- Provide the CAGE code when submitting the bid
- Include a completed copy of FAR 52.212-3, Offeror Representations and Certifications
- Submit only written offers; oral offers are not accepted
- Questions were due to the same email address by 1500 MT, 5 October 2026
- Must be registered in SAM
- Show 3 completed similar projects from the last 5 years with at least 10 consecutive years of relevant experience
You must have
- Total small business set-aside, NAICS 238220 with a $19,000,000 size standard
Contracting Officer's Business Size Selection SB set-aside
- At least 10 consecutive years of relevant experience, with 3 completed projects of similar size, scope and complexity in the last 5 years (steam-to-hydronic gas boiler conversions, design-build)
a minimum of ten (10) consecutive years of relevant experience.
- Design must be stamped and signed by a licensed Professional Engineer
stamped and signed by a licensed Professional Engineer (PE).
- Asbestos and lead-paint abatement work must be done by contractors approved by Hill AFB (two are listed) or newly approved by the 75 CES/CEOHA office
Any contractors not already approved must submit the
- Active SAM registration and a CAGE code
Provide Cage code when submitting Bid
- Limitations on subcontracting clause (FAR 52.219-14) applies, so the small business must perform a required share of the work itself
52.219-14 Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).
Not in the notice text
- Which evaluation method will actually be used (LPTA or best value tradeoff)
- Whether the 12 August site visit is really required to bid
- Wage determination details (the wage determination file was not read)
- Whether bonding or insurance is required (not stated in the text provided)
- Existing building drawings and gas line details (scanned as-builts, gas line images and the RFI spreadsheet were not read)
- CDRL delivery dates (listed as TBD)
- Actual award date and construction dates (schedule table shows 2026 dates that conflict with the offer due date)
- Full text of the Hill AFB mechanical and electrical standards (parts of those files were left out)
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Key facts
- Response due
- Oct 19, 2026, 6:00 PM UTC
- Posted
- Oct 2, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- FA822226Q3345
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA8222 Afsc Ol H Pzie
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 238220
- Product/service code
- J045
- Business type
- Construction & renovation
- Place of performance
- Hill AFB, UT, 84056
- Contracting contact
- Jonathan Grahamjonathan.graham.11@us.af.mil8015863365
- Versions
- 3 (amended since first posted)
Full notice text from SAM.gov
Upgrade the existing heating infrastructure in building 1515 on Hill AFB in accordance with the Statment of Work. The objective is to transition from the current steam heat exchanger system to a more efficient, decentralized gas-fired hot water boiler system.
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