Solicitation
Grout Maintenance for the Puget Sound VA
Department of Veterans Affairs
AI summaryOnly small businesses can bid on this Department of Veterans Affairs (VA) request for quarterly grout and tile restoration, sealing and sanitizing of public restroom floors at the Seattle and American Lake campuses of the Puget Sound VA. The work covers about 40,000 square feet. The response due date is November 5, 2026, 10:00 AM Pacific, by email. It is a base year starting December 1, 2026, plus four option years (extra years the VA can choose to add) through November 30, 2031. More in the summary
AI summary Beta
This summary may miss requirements: 2 of 3 attachments weren't read (Wage Determination Pierce County.pdf, Wage Determination King County.pdf). Check the attachments on SAM.gov.
Only small businesses can bid on this Department of Veterans Affairs (VA) request for quarterly grout and tile restoration, sealing and sanitizing of public restroom floors at the Seattle and American Lake campuses of the Puget Sound VA. The work covers about 40,000 square feet. The response due date is November 5, 2026, 10:00 AM Pacific, by email. It is a base year starting December 1, 2026, plus four option years (extra years the VA can choose to add) through November 30, 2031.
Who can bid (4)
- Small business: this is a total small business set-aside under NAICS 238330; only small businesses can bid
- Active SAM.gov registration (the solicitation lists the SAM registration provision, and offers must show your UEI)
- Limitations on subcontracting clause applies: a small business must perform a set share of the work itself. The percentage is in the clause itself, which is not printed in the solicitation.
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- Evidence of general liability insurance with no asbestos exclusion must go to the Contracting Officer before award. Minimums: general liability $500,000 per occurrence; auto liability $200,000 per person, $500,000 per occurrence and $20,000 property damage; employer's liability of at least $100,000.
How to submit: Email to the Contracting Officer, darien.justice@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 22, 2026.
- Serious: Small business set-aside only. Only small businesses can bid; firms that are not small under NAICS 238330 are out.
- Worth checking: Seattle site visit on October 29, 2026. Visit starts at 9:00 AM Pacific in Building 1 Room B08. You must tell the Contracting Officer beforehand; the text does not call attendance required.
- Worth checking: American Lake site visit on October 30, 2026. Visit starts at 9:00 AM Pacific in Building 18 Room C110. The Seattle and American Lake campuses have separate visits; prior notice to the Contracting Officer is asked for.
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- Worth checking: Daily cleaning versus quarterly pricing. The tasks are listed as quarterly, but one task calls for daily deep cleaning with Bioesque disinfectant. Ask the Contracting Officer how often this work is done before you price it.
- Worth checking: Named products; an equivalent coating needs extra proof and pricing. Quoting anything other than Proprius-One needs a detailed technical description and a separate price to remove the existing coating, and may cost you more than a bid using the named product.
- Worth checking: Service Contract Act wages; wage determinations not read. The Service Contract Act (federal minimum wages and benefits for service workers) clause applies, and King and Pierce County wage determinations are attached but were scanned images that could not be read. Check them for wage rates before pricing.
- Worth checking: Insurance evidence required before award. The winning bidder must show general liability insurance with no asbestos exclusion before award, so confirm your policy has none.
- Worth checking: Restrooms must be open by 6 am every morning. Work has to fit around the VA's schedule so every restroom can be used by 6 am, which can mean overnight work.
- Minor: Electronic barcode reporting. You need barcode-based tools that record time-stamped proof of service in each area, with reports sent weekly.
Read from the notice and 1 attachment. 2 of 3 not read. Show which files.
- 36C26026Q0827.pdf (read)
- Wage Determination Pierce County.pdf: not summarized: open it on SAM.gov
- Wage Determination King County.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Quarterly tile and grout maintenance on about 40,000 sq ft of restroom tile floor, including the first 4 inches of tile up the wall, at both campuses
- Clean, prepare and color-seal grout lines with "Channel Changer"; replace missing grout matched in color and texture (loose or broken tiles are not part of the job)
- Deep clean and sanitize with Bioesque Botanical Disinfectant or an equivalent EPA-registered disinfectant; daily disinfecting products must be on the EPA's List N
- Seal all tile and grout with Proprius-One inorganic siloxane protective coating or equivalent, applied only by a certified technician; an equivalent coating may mean removing the existing coating first
- Keep restrooms open for foot traffic every morning by 6 am
- Send weekly reports to the VA point of contact, using electronic barcoding tools with time-stamped proof of service in each area
- Train the VA's Environmental Management Service (EMS, the housekeeping unit) staff and give ongoing advice on the condition of each area
- Work with intermittent, escorted access; a flash badge comes from the VA facility Human Resource office and no background investigation is required
- Contract type
- Commercial services, priced per quarter (QTR); each of the 10 line items is 4.00 QTR. The pricing type (such as fixed-price) is not stated.
- Period of performance
- Base year December 1, 2026 to November 30, 2027, plus four option years, the last ending November 30, 2031
- Place of performance
- Puget Sound VA Health Care System: Seattle and American Lake campuses, public restrooms (SAM.gov lists USA)
- Estimated value
- Not stated
- How they'll choose
- Award to the responsible bidder whose offer is most advantageous to the Government, price and other factors considered. Option prices are added to the base price, and unbalanced option prices can make an offer unacceptable.
- Offers due
- November 5, 2026, 10:00 AM Pacific
- How to submit
- Email to the Contracting Officer, darien.justice@va.gov
What they'll judge offers on
- Price
- Technical
- Relevant Experience
What to include when you submit
- Email the quote to darien.justice@va.gov
- Include the solicitation number, your name, address and telephone number, your Unique Entity Identifier (UEI, your SAM.gov ID) and, if applicable, your Electronic Funds Transfer (EFT) indicator
- Include a statement of the extent of your agreement with all terms, conditions and provisions of the solicitation and any amendments
- Include answers to any provisions that need your own representations and certifications beyond those in SAM.gov
- Describe the coating you are quoting in enough detail to check it against the requirements, with product literature if needed, and describe how you will do the work in the statement of work; the VA will not assume what a vendor can do
- Relevant experience, if submitted: work of similar size and scope and similar performance standards within the past 3 years, government or non-government, with contract numbers if applicable, points of contact and a description of the work
- Give a price quote that includes quarterly maintenance; if you quote an equivalent coating, also price removing the existing coating and installing the new one
- Price all line items in the schedule: Seattle (0001, 1001, 2001, 3001, 4001) and American Lake (0002, 1002, 2002, 3002, 4002), each for 4 quarters
- Tell the Contracting Officer beforehand if you plan to attend a site visit
- Keep your prices firm for 60 calendar days from the date offers are due
After award, you must have
- A certified technician must apply the Proprius-One sealant or equivalent From 36C26026Q0827.pdf:
…only be applied by a certified…
Not in the notice text
- The King County and Pierce County wage determinations (wage rates) are attached but not read: both are scanned PDFs with no readable text. Check them on SAM.gov before pricing.
- The documents cite the Service Contract Labor Standards clause; they do not mention Davis-Bacon, so the wage rule for this flooring work (NAICS 238330) should be confirmed with the Contracting Officer.
- The site visits are not called mandatory; the text only asks for prior notice to the Contracting Officer.
- The Government's estimate or budget is not given.
- The importance or weight of the three evaluation factors (Price, Technical, Relevant Experience) is not stated.
- How much of the 40,000 square feet is at each campus, which restrooms, and how often the work "as requested" is ordered are not given.
- The quote form tells vendors to review page 29 for submission requirements; page 29 lists the wage determinations, and the submission instructions start on page 30.
- No incumbent contractor is named.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238330
- How to submit, from the AI summary: Email to the Contracting Officer, darien.justice@va.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Solicitation
- Office
- 260-Network Contract Office 20 (36C260), Vancouver, WA
- Product/service code
- S119 · Utilities – Other
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238330)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Grout Maintenance for the Seattle and American Lake VAMCs. See solicitation for details.
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