Solicitation
Replace Operating Room 5 Flooring
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs: small firms owned by veterans with service-connected disabilities) can quote. The Department of Veterans Affairs (VA), Network Contract Office 23, for the VA Central Iowa Health Care System, wants the flooring and subflooring in Operating Room 5 (Room 4211, Building 1W) replaced at the Des Moines VA Medical Center, Iowa. It is one firm-fixed-price (FFP: one set price, whatever the work ends up costing) job to finish within 120 calendar days of the notice to proceed, and the response due date is November 3, 2026, 10:00 AM CT. More in the summary
AI summary Beta
Summary of the version posted Oct 14, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs: small firms owned by veterans with service-connected disabilities) can quote. The Department of Veterans Affairs (VA), Network Contract Office 23, for the VA Central Iowa Health Care System, wants the flooring and subflooring in Operating Room 5 (Room 4211, Building 1W) replaced at the Des Moines VA Medical Center, Iowa. It is one firm-fixed-price (FFP: one set price, whatever the work ends up costing) job to finish within 120 calendar days of the notice to proceed, and the response due date is November 3, 2026, 10:00 AM CT.
Who can bid (5)
- Must be a service-disabled veteran-owned small business (SDVOSB) or veteran-owned small business (VOSB) eligible under VA's program, a small business under NAICS 238330 ($19.0 Million size standard), and listed as an SDVOSB or VOSB in the Small Business Administration's Small Business Search (SBS), both when quoting and at award.
- Active registration in SAM.gov at the time the quote is submitted.
- Limitations on subcontracting: as a special trade construction contractor, do not pay more than 75% of the amount the Government pays you to firms that are not listed in SBS as SDVOSBs or VOSBs (cost of materials is excluded).
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- A payment bond or an irrevocable letter of credit (ILC: a bank's guarantee of payment) is required if the quote is over $35,000.
- Be found responsible: adequate financial resources, ability to meet the schedule, a satisfactory performance and integrity record, and the needed experience, equipment and skills.
How to submit: One email to Contracting Officer Angie Frost at angela.frost2@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
- Serious: Set aside for SDVOSBs only. Only service-disabled veteran-owned small businesses that are listed in SBS and small under NAICS 238330 can quote; others are not eligible.
- Serious: Signed subcontracting certificate required with the quote. A missing or incomplete VAAR 852.219-75 certificate makes the quote non-responsive, and the Government cannot award without it.
- Worth checking: Payment bond or letter of credit above $35,000. A quote over $35,000 must come with a payment bond or an irrevocable letter of credit, which a small business may need time and credit to arrange.
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- Worth checking: The site visit was Oct 20, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Worth checking: Hospital infection-control containment and monitoring. Work in a live operating-room wing needs an anteroom, sealed barriers, HEPA (high-efficiency air filter) exhaust, continuous pressure monitoring with daily logs, and a third-party air quality monitoring plan, which adds cost.
- Worth checking: No work until safety submittals are accepted. Accident prevention plan, hazard analyses, safety plan, training and tuberculosis records, air monitoring plan and schedule must be accepted first, and VA takes seven calendar days to review each.
- Worth checking: Contractor must run the asbestos survey. The statement of work requires asbestos survey testing and lists asbestos abatement specifications, but it does not say who pays for removal if asbestos is found.
- Minor: Limited work hours, no federal holiday work. Work is allowed Monday to Friday 1400 to 2100 and Saturday and Sunday 0800 to 1900 local time, never on federal holidays.
- Minor: Davis-Bacon wage rates apply. A Davis-Bacon wage determination (federal minimum pay and benefits for construction workers) for Polk County, Iowa, Building construction, is attached and sets the pay rates your price must cover.
- Minor: Questions were due Oct 23, 2026. Check the amendments for the agency's answers.
- Minor: Parking not guaranteed and no on-campus material storage. Parking is limited and at the COR's discretion, and materials cannot be stored on campus, so all staging happens inside the containment area.
Read from the notice and 12 attachments. Show which files.
- S02 36C26327Q0019.pdf (read)
- S02 Atch B Specifications - 258 pages.pdf (read)
- S02 Atch A.1 SOW - 11 pages.pdf (read)
- S02 Atch A.6 SOW Attachment E - 78 pages.pdf (read)
- S02 Atch A.5 SOW Attachment D - 3 pages.pdf (read)
- S02 Atch A.4 SOW Attachment C - 2 pages.pdf (read)
- S02 Atch A.3 SOW Attachment B - 1 page.pdf (read)
- S02 Atch A.2 SOW Attachment A - 1 page.pdf (read)
- S02 Atch E VAAR 852.219-75 Limitations on Subcontracting Cert of Compliance - 2 pages.pdf (read)
- S02 Atch F VA6500 Appendix C 1-5 - 2 pages.pdf (read)
- S02 Atch C Drawing - 1 page.pdf (read)
- S02 Atch D Wage Determination IA20260071 5-18-26 - 5 pages.pdf (read)
Full summary
What they want
- Build an anteroom (a small room at the entrance for putting on and taking off protective gear) and infection-control barriers around the operating room, and keep the work area under negative air pressure with daily pressure logs.
- Survey the flooring and subflooring for asbestos and report the results in writing to the contracting officer's representative (COR: the VA's on-site contact for the contract).
- Remove the existing flooring, integral base and subflooring down to the deck, then prepare the surfaces; the new floor must match the elevation of the removed floor.
- Furnish and install sheet vinyl flooring with integral cove base meeting PG 18-1 Specification 09 65 16, plus underlayment, leveling compounds and primers; the room is estimated at 600 square feet.
- Submit safety documents and get VA acceptance before any on-site work: accident prevention plan, activity hazard analyses, site safety plan, OSHA 10-hour and 30-hour training proof, air quality monitoring plan, safety data sheets, tuberculosis screening records and a project schedule.
- Haul debris and materials on the VA-designated route, clean up, hold a COR acceptance meeting, and fix any deficiencies at no added cost.
- Give a one-year warranty on all work, starting when the Government issues final acceptance.
- Contract type
- Firm-fixed-price (FFP) construction contract; one line item, 1.00 JB (job)
- Period of performance
- 120 calendar days from Notice to Proceed, plus a one-year warranty after final acceptance
- Place of performance
- Des Moines VA Medical Center, 3600 30th Street, Des Moines, Iowa 50310 (Room 4211, Building 1W)
- Estimated value
- Magnitude of construction cost range stated in the solicitation: $0.00 to $1,000,000.00
- How they'll choose
- Lowest-priced acceptable quotation (lowest price technically acceptable): award goes to the responsible, eligible quoter with the lowest price that meets the requirements, if the price is fair and reasonable.
- Offers due
- November 3, 2026, 10:00 AM CT (from the version posted Oct 14, 2026; amended since)
- How to submit
- One email to Contracting Officer Angie Frost at angela.frost2@va.gov
What they'll judge offers on
- Price: lowest-priced quotation that meets the solicitation requirements and is fair and reasonable
What to include when you submit
- Send everything in one email as Adobe PDF files; the email must not exceed 5 megabytes.
- Include the Standard Form 18 (SF 18, Request for Quotations): complete Items 13 and 15 and sign Item 14.
- Return the signed amendment forms to acknowledge every amendment.
- Complete the Price Schedule on page 2 of the solicitation (item 0001, 1.00 JB).
- Include the signed VA limitations on subcontracting certificate (VAAR 852.219-75, Attachment E); without it the quote is non-responsive.
- Have your annual representations and certifications completed in SAM.gov; give the post-award small business representation (FAR 52.219-28(g)) if SAM.gov lacks one for NAICS 238330.
- Certify in the quote that every person listed has been checked against the HHS Office of Inspector General exclusions list and is not on it.
- Do not take exception to any term or condition, and give a definitive price; either one makes the quote non-responsive.
After award, you must have
- Low Risk background investigation for all contractor and subcontractor personnel, and a VA Personal Identity Verification (PIV) card for every worker before on-site access; the contractor starts the PIV process after award. From S02 Atch A.1 SOW - 11 pages.pdf:
No contractor shall be permitted on-site without a valid and active PIV…
Not in the notice text
- The middle of the main solicitation document (clauses 2.2 through part of 4.8) and most of the 258-page specifications and the 78-page design manual were attached but not fully read; check them on SAM.gov for clause details.
- It is not stated who pays for abatement (safe removal) if the asbestos survey finds asbestos, though the statement of work lists asbestos abatement specifications.
- The Government's price estimate is not given; only a magnitude of construction range of $0.00 to $1,000,000.00 is stated.
- The amounts of the payment bond or letter of credit are not stated beyond the $35,000 threshold.
- The sheet vinyl product, color and manufacturer are not named in the text that was read; check Specification 09 65 16.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 238330
- How to submit, from the AI summary: One email to Contracting Officer Angie Frost at angela.frost2@va.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 27, 2026
- Notice type
- Solicitation
- Office
- Network Contract Office 23 (36C263), Saint Paul, MN
- Product/service code
- Z1DA · Maintenance of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238330)
- Versions
2 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0001 (this version)Due Nov 3, 2026
- Oct 14, 2026 · SolicitationDue Nov 3, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
See attached Amendment 0001, and all related attachments. See attached solicitation and all related attachments for the project titled "Replace Operating Room 5 Flooring".
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