Solicitation - Fort Hood GOCO Aircraft & Ground Fuel Services

What they want

• Operate, maintain and manage the Government-owned fuel facilities at Fort Hood: the West Fort Hood Tank Farm, Yoakum-DeFrenn Airfield and the Robert Gray Army Airfield bulk storage and hydrant system
• Receive, store, issue and account for Defense Working Capital Fund (DWCF) fuel with quality control and accurate inventory
• Refuel and defuel home station and transient aircraft, including at airshows, special events, deployments, exercises and contingencies
• Run the self-service automated ground fuel stations with fuel available 24 hours a day, seven days a week
• Perform required maintenance on facilities, systems, vehicles and equipment, with environmental, safety, security and spill response duties
• Train personnel and submit plans (staffing, safety, security, training, environmental, maintenance, aircraft refueling, contract compliance, product quality control, property management, phase-in and phase-out)
• Keep an equipment and property inventory and send the Contracting Officer an updated list within sixty days of the contract start
• Support the move to the new fuels facility at Robert Gray Army Airfield, as described in performance work statement Appendix J

What they'll judge offers on

• Technical/Management (rated Acceptable or Unacceptable; every sub-factor must be Acceptable): (a) Staffing, (b) Operations, (c) Maintenance, (d) Contractor-furnished facilities and equipment
• Past Performance (rated Acceptable or Unacceptable; no relevant record is rated neutral, which counts as Acceptable)
• Price: base monthly price times 48 months, plus option monthly price times 60 months, plus option monthly price times 6 months for the extension

What to include when you submit

• Fill in the monthly use charge (MUCG) price per month for the base period (48 months) and for the five-year option period (60 months); the option price is also multiplied by six months for the extension
• Technical/Management, Staffing: give a staffing matrix of duty positions and shifts that covers the required hours and surge or contingency needs, with training, security and background check procedures
• Technical/Management, Staffing: also explain how you handle staffing issues such as collective bargaining agreements, remote hiring and third-country nationals
• Technical/Management, Operations: give a concept of operations for fuel receipt, storage, issue, accounting and quality assurance, including spill prevention and response, safety, key control, visitor access and information system protection
• Technical/Management, Maintenance: describe how you plan, do, monitor and document operator, preventive and other maintenance and repairs
• Technical/Management, Contractor-furnished facilities and equipment: give design and operational specifications for the facilities, vehicles and equipment you will furnish
• Past Performance: the Government counts no more than three past performance questionnaires (Attachment III); recent means at least 12 months of performance within the last three years of the solicitation issue date, on contracts similar in nature, magnitude and scope
• Have each past performance reference complete the questionnaire and return it by email to the two DLA contacts named on Attachment III (revised by Amendment 0001)
• For joint venture partners, major subcontractors and teaming partners named in your proposal, include the signed consent form (Attachment V) with your past performance information
• If you must test and report drug test results to the Department of Transportation, include a detailed Workplace Drug Testing Program plan and how you will give DLA Energy a quarterly notice of compliance
• Offer in full compliance with the solicitation: exceptions or deviations can lead to rejection of the offer in part or in full

After award, you must have

• Contractor personnel complete a background investigation including a National Agency Check (NAC) before using a computer workstation with access to a Government server or entering restricted areas unescorted From Attachment I - Ft. Hood PWS (17 Jul 2025) .pdf: Contractor personnel shall successfully complete a background…

Current contractor

No incumbent is named. This is a follow-on to sources sought notices SPE603-25-R-5X24 and SPE603-25-R-0525. The attached collective bargaining agreement is between Maytag Aircraft, LLC and the International Association of Machinists and Aerospace Workers, Local 2427, for services under the company's contract with DLA Energy at Fort Hood, Texas.

Not in the notice text

• Attached but only partly read: the middle of the solicitation (instructions to offerors, site visit and preproposal conference terms, most clauses, in both the original SF 1449 and the Amendment 0001 clauses copy), the PWS (Attachment I), the collective bargaining agreement (Attachment VII) and the wage determination (Attachment VI).
• The question deadline, preproposal conference date and any site visit date, and whether attending is required, are not in the text read.
• How and where to send offers, and any page limits, are not in the text read.
• The share of work an SDVOSB must perform itself under the limitations on subcontracting clause, the cybersecurity maturity level required and whether SDVOSB certification is checked are not in the text read.
• Hours of operation, staffing levels and key personnel qualifications are in PWS appendices that were not read.
• The text read does not say whether the collective bargaining agreement binds the new contractor.
• The Government's estimate or contract value is not given.
• Attachment II (DLA Energy quality assurance provisions) came through without readable text and the SF 30 amendment form's text could not be read; check both on SAM.gov. Attachment IV, the past performance reference list, was not among the files read.