Solicitation
U.S. Senate Wellbeing Application
Senate, the · The United States Senate Sergeant at Arms
AI summaryThe U.S. Senate Sergeant at Arms (SAA) wants a hosted, customizable employee wellbeing app for all Senate employees under solicitation 2027-R-007. It is a firm-fixed-price (FFP) contract (one set price, whatever the work costs) with a 12-month base period and one 12-month option. Questions are due November 6, 2026; the response due date is November 23, 2026, 2:00 PM ET. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 7 attachments weren't read (Attachment 1 - Pricing Table.xlsx). Check the attachments on SAM.gov.
The U.S. Senate Sergeant at Arms (SAA) wants a hosted, customizable employee wellbeing app for all Senate employees under solicitation 2027-R-007. It is a firm-fixed-price (FFP) contract (one set price, whatever the work costs) with a 12-month base period and one 12-month option. Questions are due November 6, 2026; the response due date is November 23, 2026, 2:00 PM ET.
Who can bid (5)
- Be a United States company with an active SAM.gov registration during the contract (the Senate may award to a firm not yet registered if it is in the Senate's best interest); include a PDF of the registration with the proposal
- If the app runs on cloud services, the underlying cloud infrastructure must be authorized at Federal Risk and Authorization Management Program (FedRAMP) Moderate or High, unless the contract says otherwise
- Comply with the Senate Sergeant at Arms Standard Operating Procedures (SOPs) for Cybersecurity and cooperate with the Senate's cybersecurity review; commercial security certifications do not replace these rules
Show all 5Show fewer
- Sign the Addendum to Commercial Agreements, which overrides conflicting terms in the vendor's own license or terms of service
- Provide three past performance references from the last five years for similar work
How to submit: Email to acquisitions@saa.senate.gov with a copy to Zemirah_Courtney@saa.senate.gov. Subject line: ATTN: Tonia Courtney 2027-R-007, Wellbeing App. No other delivery method is allowed.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 23, 2026.
- Serious: FedRAMP Moderate or High cloud and Senate cybersecurity rules. The app must sign in through the Senate's Okta system and follow the Senate cybersecurity SOPs, and cloud hosting must have FedRAMP Moderate or High authorization, which a small software reseller may not have.
- Worth checking: Oral presentation required for award. Compliant offerors are scheduled for a 90-minute video presentation on dates the Senate sets and will not move; the date is not given, and an offeror must pass the technical factors including the presentation to win.
- Worth checking: Senate owns software rights and sets its own contract terms. Clause H.11 says all rights in the software become the Senate's property, and the Addendum overrides vendor license terms (no automatic renewals, no arbitration, no late fees); a commercial app vendor should check these before bidding.
Show all 11Show fewer
- Worth checking: Background checks for some staff. Staff who need a Senate badge, network access or a Senate device cannot start work until the Senate approves their background check, and their paperwork is due at least two weeks before assignment.
- Worth checking: Past performance questionnaires from your references. Your references must email their completed questionnaires to the Senate themselves, so you depend on third parties meeting the same response due date.
- Minor: Questions due November 6, 2026. Questions must be emailed to the Senate by this date and should cite the solicitation section and page number.
- Minor: Questionnaire return time differs from the response due date. The questionnaire asks the reference to send it within five days of receipt, while the solicitation says questionnaires are due by November 23, 2026, 2:00 PM ET; its page 3 header also cites Solicitation 2026-R-066. Ask the Senate which governs.
- Minor: Email-only submission with a 6 MB limit. Proposals can only be emailed, in transmissions of no more than 6 MB each, so large files must be split and numbered.
- Minor: Clinical and counseling services excluded. The app must be a resource and engagement tool only; telehealth, counseling and similar services must not be included in the proposal.
- Minor: Not subject to the Prompt Payment Act. The Senate pays after it accepts and approves invoices and does not pay late fees or interest, so payment timing is less certain than on most federal contracts.
- Minor: Help desk hours of 8:00 AM to 8:00 PM ET on weekdays. A live help desk or call center for users and administrators must cover these hours, which adds staffing cost.
Read from the notice and 6 attachments. 1 of 7 not read. Show which files.
- 2027-R-007 Wellbeing App.pdf (read)
- Attachment 3- Section 208 Compliance Certificate.pdf (read)
- Attachment 4 - Addendum to Commercial Agreements.pdf (read)
- Attachment 5 - Senate Delivery Procedures.pdf (read)
- Attachment 6 - Standard Operating Procedures for Cybersecurity.pdf (read)
- Attachment 2 - Past Performance Questionnaire.pdf (read)
- Attachment 1 - Pricing Table.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Provide, configure, host and support a secure wellbeing app that works as one portal for Senate wellbeing resources, events, announcements and a program calendar
- Give Employee Assistance Program (EAP) administrators tools to change content, branding, links and events without vendor help, and to set up workgroups that cannot see each other
- Support custom wellbeing challenges (not just step counting): individual or team, goals, progress, reminders and rewards
- Sign users in through the Senate's Okta identity system (SAML 2.0 and/or OpenID Connect) and meet Senate cybersecurity rules, including encryption, role-based access and incident response
- Provide a Senate-specific sign-up access code that can be changed quarterly, plus admin reports on usage and engagement
- Run a help desk for users and administrators, 8:00 AM to 8:00 PM ET on weekdays excluding holidays
- Implement the app: kick-off meeting within 5 business days after award, written implementation plan within 5 business days after the kick-off, weekly status reports, administrator training before launch, and documentation within 5 business days after award
- Maintain the app for the whole term (updates, security patches, mobile and browser compatibility) with no advertising or selling to Senate users
- Contract type
- Firm-fixed-price (FFP)
- Period of performance
- One 12-month base period plus one 12-month option period
- Place of performance
- United States Capitol Complex, Washington, DC
- Estimated value
- Not stated
- How they'll choose
- Best value trade-off. Factors 1 (Technical Capability) and 2 (Past Performance) are the technical factors, listed in order of importance, and together outweigh Factor 3 (Price). Price could matter more if technical offers are rated equal.
- Offers due
- November 23, 2026, 2:00 PM ET
- How to submit
- Email to acquisitions@saa.senate.gov with a copy to Zemirah_Courtney@saa.senate.gov. Subject line: ATTN: Tonia Courtney 2027-R-007, Wellbeing App. No other delivery method is allowed.
- Page limits
- Volume I Technical Proposal: 50 pages (cover letters, table of contents, resumes and past performance references are not counted); resumes: 3 pages each; past performance: 2 pages each for the offeror and each subcontractor; Volumes II and III: no limit
What they'll judge offers on
- Factor 1, Technical Capability: compliance with the requirements, technical approach, methodology and quality assurance including service level standards, company qualifications, understanding and experience, technical risks and how to reduce them, effectiveness of the oral presentation, experience with similar institutions, completeness of the proposal, key personnel resumes
- Factor 2, Past Performance: contracts for similar services that are ongoing or finished within the last five years and comparable in scope and complexity, judged from references, past performance questionnaires and other sources
- Factor 3, Price: reasonableness, completeness and accuracy of the price proposal; prices that are unrealistically low may be grounds for rejection
What to include when you submit
- Send three separate volumes: Volume I Technical Proposal, Volume II Price Proposal, Volume III Administrative Proposal. Cost information goes only in Volume II.
- Number each page of Volumes I and III.
- Each email transmission is limited to 6 MB. If you need more than one email, number each in the subject line and mark the last one as the final transmission.
- Volume I has four sections: Corporate Experience, Response to Requirements in Section C, Resumes for Proposed Key Personnel, and Past Performance.
- Say which Section C requirements you cannot meet and which you can exceed.
- Explain which customizations EAP administrators can do themselves and which need contractor help, and identify any contractor branding that cannot be removed.
- Describe how Senate sign-in works (single sign-on methods, protocols, multi-factor authentication, user provisioning, session controls, account lockout) and list which activity or device integrations cost extra.
- Send a resume of no more than three pages for each key personnel role, with the share of that person's time available for this work.
- Past performance: three references, ongoing or finished within the last five years, for work similar to the requirements. They may be federal, state, local or commercial customers. Provide this for the offeror and for each subcontractor.
- For each reference, send Attachment 2, the Past Performance Questionnaire, to the reference and ask them to email it directly to acquisitions@saa.senate.gov by November 23, 2026, 2:00 PM ET, with the subject line 'Attn. Tonia Courtney 2027-R-007 Wellbeing App, Past Performance Questionnaire'.
- Volume II: fill in and sign Attachment 1, the Pricing Table, with a firm-fixed price for each line, your Unique Entity ID, and whether pricing is Open Market or under a GSA or NASA SEWP contract (give the contract number).
- Volume II: list any pricing assumptions, exceptions or dependencies, and give fully burdened prices. For each planned subcontractor give a short description of the work, the subcontract value and type (FFP or labor-hour).
- Volume III: include a PDF of your current SAM registration, the completed Section A form (blocks 9-14, as a PDF), acknowledgment of any amendments, the completed Section K certifications, the signed Cybersecurity Responsibilities Acknowledgement, the completed Section 208 form, the signed Addendum to Commercial Agreements, contract points of contact, and a summary of any exceptions to the solicitation with reasons.
- Offers must stay open for at least 90 calendar days; shorter acceptance periods are rejected.
- Be ready for a 90-minute oral presentation by video conference that covers your technical approach and proposed staff.
After award, you must have
- Personnel who need a Senate badge for unescorted building access, Senate network access or a Senate-issued device must be U.S. citizens (or meet the stated federal employee compensation eligibility) and pass a U.S. Capitol Police background check before starting work From 2027-R-007 Wellbeing App.pdf:
Contractor personnel are required to be citizens of the United States of America (U.S.)
Not in the notice text
- Attachment 1, the Pricing Table (spreadsheet), is attached but not read, so the priced lines, quantities and any user counts are not known here; check it on SAM.gov.
- The middle of the solicitation (about clauses H.12 through I.31, including the restricted rights software clause) and the middle of the Senate Cybersecurity SOPs were left out of the text read here; check the full files on SAM.gov.
- The Government's estimate or budget is not stated.
- The number of Senate users the app must serve is not stated.
- The date of the oral presentations is not stated; the Senate will give it when it notifies offerors.
- The key personnel roles to propose are not named in the text read.
- SAM.gov lists no set-aside for this notice, and the text read gives none.
- No award date or start date is stated.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to acquisitions@saa.senate.gov with a copy to Zemirah_Courtney@saa.senate.gov. Subject line: ATTN: Tonia Courtney 2027-R-007, Wellbeing App. No other delivery method is allowed. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Solicitation
- Office
- Senate Sergeant at Arms, Washington, DC
- Product/service code
- DA10 · IT and Telecom – Business Application/Application Development Software as a Service
- Business type
- IT, software & telecom (FedReady's grouping, from NAICS 541519)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The United States Senate office of the Sergeant at Arms (SAA) requires a Contractor to provide, implement, configure, host, maintain, and support a secure, fully customizable employee wellbeing application that serves as a centralized digital portal for organization-approved wellbeing programs, resources, events, educational opportunities, and engagement activities.
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