Sources Sought
CMCS - Sources Sought - FCC Hazelton
Department of Justice · Federal Prison System / Bureau of Prisons
More open Federal Prison System / Bureau of Prisons contracts
AI summarySources sought 15BCMS27N12100001: the Federal Bureau of Prisons is asking firms whether they can provide comprehensive hospital and physician medical services for male inmates at the Federal Correctional Complex (FCC) Hazelton in Bruceton Mills, WV. This is market research only; a solicitation may or may not follow. Answers to the attached questionnaire go to the contracting contact by email, with the response due date November 3, 2026, 2:00 PM Eastern. A base year plus four one-year options is anticipated. More in the summary
Market research, not a bid. Replying is free and tells Federal Prison System / Bureau of Prisons who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
Sources sought 15BCMS27N12100001: the Federal Bureau of Prisons is asking firms whether they can provide comprehensive hospital and physician medical services for male inmates at the Federal Correctional Complex (FCC) Hazelton in Bruceton Mills, WV. This is market research only; a solicitation may or may not follow. Answers to the attached questionnaire go to the contracting contact by email, with the response due date November 3, 2026, 2:00 PM Eastern. A base year plus four one-year options is anticipated.
Who can bid
- Registration in the System for Award Management (SAM) database
How to submit: Email the questionnaire responses to J2gregory@bop.gov (Jefferson Gregory). No telephone requests for the questionnaire are accepted.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (5)
From the version posted Oct 22, 2026.
- Worth checking: Sources sought only, not a solicitation. No offer can be sent yet; responses are voluntary and a contract may not result, so this is a chance to be noticed by the buyer, not to win work.
- Worth checking: Hospital-scale services needed. The work covers inpatient hospital care, long term acute care and physician services, which a small business needs a hospital or a hospital partner to provide.
- Worth checking: Pricing tied to Medicare rates. Offers are expected to be a discount or premium against Medicare rates for West Virginia, so the business must be able to price this way.
Show all 5Show fewer
- Minor: Centralized billing deadline. Invoices sent more than 90 calendar days after an inmate's discharge or outpatient visit count as a performance deficiency, so billing systems must be ready.
- Minor: Staff security clearance can delay start. Each person who works at the institution must be cleared first, which may take 30 calendar days or longer.
Read from the notice and 1 attachment. Show which files.
- Sources Sought Questionnaire - FCC Hazelton.pdf (read)
Full summary
What they want
- Inpatient and outpatient hospital facility services and physician services for inmates (about 480 inpatient days and 1715 outpatient visits per year)
- Long term acute care (LTAC): about 775 inpatient days per year
- On-site institution services: pediatrist (about 12 visits of 8 hours per year) and prosthetics/orthotics (about 4 sessions of 8 hours per year)
- Telehealth consultations by specialty, from tele-triage (about 25) to cardiology (about 40), nephrology (about 40) and others
- Centralized billing: consolidated invoices within 90 calendar days after discharge or outpatient visit, with CMS-1500 and UB-04 claim forms attached
- Prices stated as a discount from, or premium to, Medicare rates
- Contract type
- Not stated. Prices would be set as a percentage above or below Medicare reimbursement rates, and the questionnaire also asks about firm-fixed unit prices.
- Period of performance
- Anticipated 1 base year from the effective date of award plus four 12-month option periods
- Place of performance
- Bruceton Mills, WV, USA (Federal Correctional Complex Hazelton)
- Estimated value
- Not stated
- Offers due
- November 3, 2026, 2:00 PM Eastern
- How to submit
- Email the questionnaire responses to J2gregory@bop.gov (Jefferson Gregory). No telephone requests for the questionnaire are accepted.
What to include when you submit
- Answer all 13 questionnaire questions: services you can provide, prime or subcontractor role, business size, small business programs, pricing years, billing, insurance, start-up time and company details
- State business size against the NAICS 622110 standard of $47 million (small or other than small)
- Say whether you can give Medicare-based prices for five years (base plus four options) and how many years of firm-fixed unit prices
- State the community standard medical liability insurance amounts for hospital and physician services (per occurrence and aggregate)
- Say whether you can prepare a proposal within 30 calendar days and how many days after award you could start services
- Give company name, address, point of contact, telephone, email and Unique Entity ID (UEI)
After award, you must have
- Everyone who provides services at the institution must pass a security clearance investigation, which may take 30 calendar days or longer From Sources Sought Questionnaire - FCC Hazelton.pdf:
…must undergo a security clearance investigation.
Current contractor
No incumbent is named. The notice does not say whether this is a follow-on or recompete.
Not in the notice text
- The solicitation does not exist yet; evaluation factors, contract type, estimated value and the final scope are not stated
- Whether a solicitation will be issued at all; the notice says a contract may or may not result
- No small business set-aside is stated (SAM.gov says no set-aside used); whether a later solicitation will set one aside is not stated
- Whether on-site physician and telehealth services will be in the final solicitation; the questionnaire says the described services may or may not be included
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Sources Sought
- Office
- Fao, Grand Prairie, TX
- Product/service code
- Q201 · Medical – Managed Healthcare
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 622110)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
THIS IS A SOURCES SOUGHT NOTICE ONLY - Solicitations are not available at this time. This notice does not constitute a commitment by the Government. The Federal Bureau of Prisons has future requirements for the provision of Comprehensive Medical Services for Federal inmates at the Federal Correctional Complex (FCC) located in Bruceton Mills, WV. Services provided are expected to fall into general categories of Inpatient Facility Services, Outpatient Facility Services, Inpatient Physician Services, Outpatient Physician Services, Long Term Acute Care, Telehealth Services and Outpatient Institution Services (On-Site Physician & Session-Based). The North American Industry Classification System (NAICS) Code is 622110, General Medical and Surgical Hospitals, with a Size Standard of $47 million. It is anticipated that the contract period will consist of a base year from the effective date of award (EDOA) through 12 months with four 12-month option periods for renewal. A Request for Proposal to provide these services may be developed, and a contract may or may not result. All information submitted in response to this announcement is voluntary. The Government will not reimburse or pay a respondent for information requests, nor will it compensate any respondent for any cost incurred in developing information provided to the Government. A Sources Sought Questionnaire is included, and responses are due on or before November 03, 2026. All future information about the acquisition, including the solicitation and/or amendments, will be distributed solely through the System for Award Management database (SAM) at sam.gov. The site provides downloading instructions. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information regarding the potential acquisitions. No collect calls will be accepted. No telephone requests for the Sources Sought Questionnaire will be accepted. All responses to the Sources Sought Questionnaire and any additional questions concerning the potential solicitation shall be submitted to Jefferson Gregory via e-mail at the following e-mail address: J2gregory@bop.gov. Please note all contractors doing business with the Federal Government must be registered in the SAM database.
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