Combined Synopsis/Solicitation
Chino Emergency Repairs
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summarySolicitation 127EAX27Q0011: the U.S. Forest Service (Department of Agriculture, Southwest 7 contracting office) wants a small business to repair storm damage on three buildings at the Chino Valley Forest Office site in Chino Valley, Arizona. The work includes asbestos removal, roof replacement, drywall, ceilings, gutters and window repairs, plus three optional items funded only if money is available. Work starts within 10 calendar days after notice to proceed and finishes within 60 calendar days. The response due date is November 9, 2026, 1:00 PM Central (2:00 PM Eastern). More in the summary
AI summary Beta
This summary may miss requirements: 1 of 7 attachments weren't read (C04_Attachment 6 - Wage Determination.pdf). Check the attachments on SAM.gov.
Solicitation 127EAX27Q0011: the U.S. Forest Service (Department of Agriculture, Southwest 7 contracting office) wants a small business to repair storm damage on three buildings at the Chino Valley Forest Office site in Chino Valley, Arizona. The work includes asbestos removal, roof replacement, drywall, ceilings, gutters and window repairs, plus three optional items funded only if money is available. Work starts within 10 calendar days after notice to proceed and finishes within 60 calendar days. The response due date is November 9, 2026, 1:00 PM Central (2:00 PM Eastern).
Who can bid
- Small business: the buy is a total small business set-aside under NAICS 236220 (Commercial and Institutional Building Construction)
- Licensed by the State of Arizona as an Asbestos Abatement Contractor for the Yard Office roof abatement
- Proof of Environmental Protection Agency (EPA) certification to do asbestos removal work, under 40 CFR 745.225, 226 and 227
How to submit: Email to the Contracting Officer, troy.mccullough@usda.gov, with the solicitation number in each document name. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 23, 2026.
- Serious: Asbestos removal needs an Arizona license and EPA certification. The Yard Office roof contains asbestos and must be abated before the new roof goes on; a business without the state license and EPA proof can't do that item itself and would need a licensed subcontractor.
- Worth checking: Organized site visit on October 29 at 11:00 AM local time. The text does not say the visit is mandatory; contact Theresa Beard at Theresa.beard@usda.gov or (928) 458-1503 about it. Construction offers rely on seeing the site.
- Worth checking: Start within 10 days and finish in 60 calendar days. Work must begin no more than 10 days after notice to proceed and be finished, including final cleanup, which means lining up crews, materials and the asbestos subcontractor before award.
Show all 9Show fewer
- Worth checking: Performance dates and the 60-day rule don't line up. The solicitation form lists November 13, 2026 to February 26, 2027, while the text says 60 calendar days after notice to proceed (or after the project start date in the statement of work); ask the contracting officer which governs.
- Worth checking: Davis-Bacon wage rates apply. Davis-Bacon (federal construction wage rates) sets the pay you must use, but the wage determination (Attachment 6) is a scanned file that was attached but not read, so the rates are not in this brief.
- Worth checking: Incomplete package or missing prices means no award consideration. All three PDFs are required, and a proposal that leaves out a price for any base or option item is excluded, even though the options are funded only if money is available.
- Minor: Government offices stay in use during the work. Work is limited to 7:00 AM to 5:00 PM Monday through Friday, with walkways and entrances kept clear, and fire-restriction levels can shut down power equipment.
- Minor: Siding quantity is 74 SF in the work description and 73 SF in the schedule. Section 2.1 of the statement of work says about 74 square feet of Yard Office siding, while the Schedule of Items prices 73 SF; ask the contracting officer which quantity to price.
- Minor: Questions due November 2, 2026. Questions go by email to the Contracting Officer with the solicitation name and number in the subject line.
Read from the notice and 6 attachments. 1 of 7 not read. Show which files.
- 127EAX27Q0011 Chino Emergency Repairs.pdf (read)
- C04_Attachment 1 - Statement of Work.docx (read)
- C04_Attachment 3 - Specifications.docx (read)
- C04_Attachment 2 - Schedule of Items.docx (read)
- C04_Attachment 4 - Prescott Fire Plan.pdf (read)
- C04_Attachment 5 - Prescott Spill Prevention Plan.docx (read)
- C04_Attachment 6 - Wage Determination.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Remove the asbestos-containing roofing on the Chino Yard Office (lump sum), then replace the roof: 950 SF, including new decking where rotten, underlayment, rolled roofing and flashing
- Replace damaged drywall and insulation in the Yard Office: 784 SF of walls and 344 SF of ceilings, plus acoustic ceiling tiles, with finishes matched and repainted; replace one door and frame (lump sum)
- Install gutters, downspouts and concrete splash pads: 92 LF at the Yard Office and 146 LF at the Chino Shop; replace Yard Office siding (73 SF in the schedule)
- Maintain the standing seam metal roofs on the Supervisor's Office (about 4900 SF) and the Chino Shop (about 1520 SF), and install 102 LF of Z-bar flashing on the Supervisor's Office upper roof
- Repair the Supervisor's Office upper window frames and caulk all windows (112 individual windows) and re-install the solar shades
- Mobilize to the site (lump sum) and keep staging within previously disturbed areas, with the buildings still occupied by Government employees
- Option items, awarded only if funds are available: Yard Office exterior painting; weather stripping on two Chino Shop garage doors; one Chino Shop door sweep (each lump sum)
- Submit a detailed construction schedule and material submittals after award and before work begins
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. The Government plans one award, with 13 base items and 3 option items to price.
- Period of performance
- Start work within 10 calendar days after notice to proceed; complete within 60 calendar days after notice to proceed (the statement of work counts the 60 days from the project start date). The solicitation form also lists a period of performance of November 13, 2026 to February 26, 2027.
- Place of performance
- Chino Valley Forest Office and Administration Site, 735 North Highway 89, Chino Valley, AZ 86323 (Prescott National Forest)
- Estimated value
- Not stated
- How they'll choose
- Award goes to the highest technically rated offer, as long as its price is fair and reasonable and its past performance is acceptable or neutral. Tradeoffs will not be conducted, and the award is not necessarily to the lowest price. The Government expects to award without discussions.
- Offers due
- November 9, 2026, 1:00 PM Central Daylight Time (SAM.gov: 1:00 PM Central, 2:00 PM Eastern)
- How to submit
- Email to the Contracting Officer, troy.mccullough@usda.gov, with the solicitation number in each document name
- Page limits
- Work Plan / Capability: up to 10 pages. Key Personnel: up to 3 pages. Performance Schedule: up to 3 pages.
What they'll judge offers on
- Technical Approach: (a) Work Plan / Capability of the Offeror (up to 10 pages): ability to do the work, planned subcontracting, sequencing, personnel and equipment, site-specific safety plan; (b) Key Personnel (up to 3 pages): similar-work experience, letter of intent, crews and their experience; (c) Performance Schedule (up to 3 pages): critical path schedule within the mandatory period
- Price: checked for fair and reasonableness; the schedule of values must be clearly organized; the evaluated total covers the base items and all option items
- Past Performance: rated Acceptable, Neutral (no record) or Unacceptable, from three similar projects completed within the last three years plus other sources
What to include when you submit
- Send three separate Adobe PDF documents: the signed Standard Form 1442 (SF 1442: the form you sign and return as your offer), the price proposal on Attachment 2 - Schedule of Items, and the technical proposal covering technical approach and past performance.
- Complete SF 1442 blocks 10 fill-ins, 14, 15, 16, 17, 20a, 20b and 20c, signed by a person authorized to bind the firm, and acknowledge any amendments in block 19.
- Price every item on the Schedule of Items, base and option; leaving out any base or option item gets the proposal excluded. Include any quantity or prompt-payment discounts in the price section.
- Work Plan: explain how you will do the work, what you will subcontract, your sequencing and major tasks, the personnel and equipment you will use, any subcontractors' experience, and a site-specific safety plan.
- Key Personnel: summarize experience with similar work, include a letter of intent for assignment to the project, and list job titles, years of experience, number of crews and people in each crew.
- Performance Schedule: a time-scaled network diagram, CPM schedule or Gantt chart showing the critical path and the whole project inside the required period, in calendar days, with long-lead items included.
- Past performance: list three projects of similar magnitude completed in the last three years, each with name and location, point of contact (name, phone, email, fax), total cost, and a short narrative with size and start and completion dates.
- Hold your prices firm for 90 calendar days from the response due date.
After award, you must have
- Provide an OSHA 30-hour certified safety inspector, a site superintendent, a quality control representative and a traffic control supervisor during construction (one qualified person may cover several roles) From C04_Attachment 1 - Statement of Work.docx:
The Contractor shall provide an OSHA 30-HR certified safety inspector, a site superintendent, quality control representative, and traffic control supervisor during construction activities.
Not in the notice text
- Parts of the statement of work and the specifications were attached but not read (the middle of each), and the Davis-Bacon wage determination (Attachment 6) is a scanned file that was attached but not read; the wage rates are on SAM.gov.
- Whether performance and payment bonds or an offer guarantee are required: the SF 1442 check boxes couldn't be read; check the form on SAM.gov.
- Whether the October 29 site visit is mandatory is not stated, and the year of the visit date is not written.
- The Government's cost estimate or budget for the work is not given.
- The expected notice to proceed date is not given.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 236220
- How to submit, from the AI summary: Email to the Contracting Officer, troy.mccullough@usda.gov, with the solicitation number in each document name. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- USDA-FS, CSA Southwest 7, Albuquerque, NM
- Product/service code
- Z1FZ · Maintenance of Other Residential Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This project consists of providing all materials, equipment, labor, transportation, and incidentals for completion of the repair storm damage sustained on three buildings at this site. The repairs are to include roof replacement, dry wall and insulation replacement, a door replacement, ceiling and insulation replacement, installation of gutters and downspouts, and to replace a portion of the side of the Chino Yard Office; to perform maintenance to the metal roofs on the Supervisor’s office and the Chino Shop; to repair window frames on upper windows, to caulk ALL of windows, and to install a Z bar at the roof line on the Supervisor’s Office; and to gutters and downspouts on the Chino Shop. This project could also include, if additional funds are available, optional bid items. The optional bid items are exterior painting on the Yard Office; replace the weather stripping on two garage doors and a door sweep on a manway; and if mold is found in the Supervisor’s Office to replace the dry wall and insulation.
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