Combined Synopsis/Solicitation
HVAC Unit Replacement
Department of Commerce · National Oceanic and Atmospheric Administration
AI summaryNOAA wants two 5-ton wall air-conditioning (HVAC) units replaced at each of three National Weather Service radar sites, under request for quotation (RFQ) 1305M327Q0010. The sites are near Battle Mountain, Nevada, and in Mesa and Happy Jack, Arizona. Only small businesses can bid. The response due date is November 20, 2026, 2:00 PM Pacific Time. The lowest-priced quote that passes pass/fail checks wins, work must finish within 240 days of award, and a payment bond or letter of credit for the full price is due within 10 days of award. More in the summary
AI summary Beta
NOAA wants two 5-ton wall air-conditioning (HVAC) units replaced at each of three National Weather Service radar sites, under request for quotation (RFQ) 1305M327Q0010. The sites are near Battle Mountain, Nevada, and in Mesa and Happy Jack, Arizona. Only small businesses can bid. The response due date is November 20, 2026, 2:00 PM Pacific Time. The lowest-priced quote that passes pass/fail checks wins, work must finish within 240 days of award, and a payment bond or letter of credit for the full price is due within 10 days of award.
Who can bid
- Small business: this is a total small business set-aside, so only small businesses can bid (NAICS 238220; the notice gives a $19.0M size standard).
- Active registration in the System for Award Management (SAM).
- Two completed projects in the past three years installing commercial HVAC systems, by the bidder or a proposed subcontractor doing a major or critical part of the work.
How to submit: Email to jack.huckleby@noaa.gov and jenna.taulman@noaa.gov, with RFQ 1305M327Q0010 in the subject line. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (14)
From the version posted Oct 23, 2026.
- Serious: Small business set-aside. Only small businesses can send a quote; larger firms are shut out.
- Serious: Payment bond or letter of credit for 100% of the price, due within 10 days of award. No bid guarantee is needed with the quote, but the winner must quickly obtain a payment bond or irrevocable letter of credit for the full contract price, kept in force for the performance period plus one year.
- Serious: Two completed commercial HVAC projects in the past three years (pass/fail). A quote that cannot show two qualifying projects, its own or a subcontractor's, fails the experience check and cannot win.
Show all 14Show fewer
- Worth checking: Unclear whether a performance bond is also required. One paragraph says the contract is subject to payment and performance bonds, and a performance and payment bonds clause is listed, but the bonding paragraph names only a payment bond or letter of credit. Ask the contracting officer.
- Worth checking: Copied statement of work language is rated Unacceptable. The technical quote must be written in your own words with a real schedule. Missing information can make the quote non-compliant.
- Worth checking: Documents give two starting points for the 90 days. The line items and statement of work run the 90 days from notice to proceed. The instructions run it from receipt of equipment and materials, up to 240 days after award. Ask which governs.
- Worth checking: Work must begin within 10 business days of award. The statement of work calls this a mission critical acquisition and counts ordering parts and equipment as starting work, so equipment sourcing has to be lined up before award.
- Worth checking: One purchase order covers three sites in two states. A single quote and award cover Nevada and Arizona, so you need crews, equipment and travel for all three radar sites.
- Worth checking: Davis-Bacon wage rates apply. The job is construction, so you must pay at least the listed Davis-Bacon wage rates and keep payroll records. Three wage determinations are attached: NV20260086 (Battle Mountain), AZ20260039 (Phoenix) and AZ20260043 (Flagstaff).
- Minor: Site visits are strongly encouraged, not required. Site visits are all set for November 2, 2026 at 11:00 AM local time at the three sites (Battle Mountain, Phoenix, Flagstaff), so one person cannot attend more than one. RSVP is due October 30, 2026, 11:00 AM Pacific Time.
- Minor: Only legal U.S. citizens and immigrants may work on the job. Your crew and subcontractors must meet this rule, and the sites accept only REAL ID or another government photo ID.
- Minor: NAICS code appears two ways. SAM.gov and the solicitation cover page say 238220, but the instructions say 236220 for the size standard. Ask the contracting officer which applies.
- Minor: Every quote must describe its AbilityOne plan. Even though partnering is described as encouraged, each quote must say how it will use AbilityOne contractors and give anticipated goals.
- Minor: Invoice timing differs between documents. The solicitation says invoices are billed monthly in arrears through the Invoice Processing Platform (IPP), the Treasury's online invoicing system. The statement of work says to invoice after completion and acceptance.
Read from the notice and 5 attachments. Show which files.
- Sol_1305M327Q0010.pdf (read)
- SOW_1305M327Q0010_docx.pdf (read)
- PHOENIX_DBA_WD___AZ20260039_pdf.pdf (read)
- FLAGSTAFF_DBA_WD___AZ20260043_pdf.pdf (read)
- Battle_Mountain_Lander_County__DBA_WD___NV20260086.pdf (read)
Full summary
What they want
- At each of three National Weather Service (NWS) radar sites (Battle Mountain NV, Mesa AZ, Happy Jack AZ), safely remove and properly dispose of the two existing Bard wall-mounted air-conditioning units: 6 units in total.
- Furnish and install two new Bard (or name-brand equal) 5-ton, self-contained, air-cooled wall units at each site that fit the existing concrete openings without changes. Listed minimums include 11.0 energy efficiency ratio (EER), scroll compressors, an economizer and a filter pressure switch.
- Install a new Bard MC 4002 Lead/Lag controller (or newer equivalent) at each site and connect the air-conditioning alarms to the site's Next Generation Radar (NEXRAD) alarm system.
- Test the system when finished; alarms must cover Compressor 1 fail, Compressor 2 fail and a dirty filter alarm, with any cables and sensors needed for the filter switch.
- Start work within ten business days of award (ordering parts counts as work). Finish on-site work within 90 calendar days after notice to proceed and the whole contract within 240 days after award.
- Send the NWS technical point of contact and contracting officer a work schedule and a Safety Data Sheet (SDS) list within 10 days of award, the on-site supervisor's name at award, and warranty papers and a biobased products report on acceptance.
- Work 0700 to 1600, Monday through Friday except federal holidays; report any accident within 24 hours; keep the site clean and dispose of waste off-site.
- Show a REAL ID-compliant or other government photo ID to enter Department of Commerce sites; only legal U.S. citizens and immigrants may work on the job.
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. One purchase order covers all three sites (contract line item numbers (CLINs) 0001 to 0003, one per site)
- Period of performance
- Work must begin within 10 business days of award; on-site work within 90 calendar days after notice to proceed; completion within 240 days of purchase order award. No option periods
- Place of performance
- Three National Weather Service radar sites: Battle Mountain, NV (NV 89820); 6933 South Sossaman Rd., Mesa, AZ 85242 (Phoenix Radar); 158 Forest Service 751b Rd, Happy Jack, AZ 86024 (Flagstaff Radar)
- Estimated value
- $52,800.00 to $72,800.00: the Government's estimated price range for this procurement. The award may be below, at or above it
- How they'll choose
- Lowest price, technically acceptable (LPTA): the lowest-priced quote that passes the pass/fail technical checks wins. No tradeoffs. Evaluators start with the lowest price and move up until one quote passes Factors 1 and 2
- Offers due
- November 20, 2026, 2:00 PM Pacific Time
- How to submit
- Email to jack.huckleby@noaa.gov and jenna.taulman@noaa.gov, with RFQ 1305M327Q0010 in the subject line
What they'll judge offers on
- Factor 1, Technical Approach and Project Schedule (pass/fail): a clear, logical narrative covering every task and specification in the statement of work, plus a realistic draft schedule for removal, disposal, replacement and clean-up. Copying or paraphrasing statement of work language is rated Unacceptable
- Factor 2, Experience (pass/fail): two completed projects in the past three years installing commercial HVAC systems. A subcontractor's projects count if it does a major or critical part of the work
- Factor 3, Price: checked for completeness and reasonableness against the Total Evaluated Price but not scored. Must be firm-fixed-price, in PDF or Excel
What to include when you submit
- Send two separate electronic volumes, each clearly marked by title: Volume I Technical Quote and Volume II Business/Price Quote.
- Technical quote: Adobe PDF, Times New Roman 12 point or larger (tables and graphics 10 point or larger), with no price information but with resource details such as labor hours and categories, materials and subcontracts.
- Include a project schedule showing how removal, disposal and replacement will be done and cleaned up, the duration of each part (including equipment orders), and expected start and end dates of all phases.
- Experience: two completed projects within the past three years installing commercial HVAC systems. If using a subcontractor's experience, name it, describe its role, scope and level of effort, and give its project references, licenses and certifications.
- Price quote: firm-fixed-price, in PDF or Excel, on the attached standard form or company letterhead, following the Price Schedule structure. State if prices come from a published price list or catalog and attach a copy.
- Include a contact name, phone and email, your CAGE code and unique entity identifier (UEI), a statement that you are registered in the System for Award Management (SAM), and an acknowledgment of any SF 30 amendments.
- Name your authorized negotiators with phone and email, and certify that the representations and certifications were signed by someone who can legally bind the firm.
- Describe your proposed use of the AbilityOne program (nonprofit agencies employing people with disabilities), how you will use its contractors, and your anticipated goals.
- Keep the quote valid for 90 days; the person signing must have authority to commit the firm. The notice strongly encourages confirming that the Government received the quote.
After award, you must have
- A payment bond or irrevocable letter of credit (ILC) for 100 percent of the contract price, delivered within 10 days of award and covering the performance period plus one year. From Sol_1305M327Q0010.pdf:
The submission of the payment protection is required within 10 days of contract award.
- All personnel working on the contract must be legal U.S. citizens or legal immigrants. From SOW_1305M327Q0010_docx.pdf:
All personnel performing work under this contract shall be legal citizens or legal immigrants of the United States.
- Registration in FedConnect, the Department of Commerce web portal used to administer the award.
Not in the notice text
- The solicitation PDF (Sol_1305M327Q0010.pdf) was only partly read: about 18,000 characters from the middle, within the commercial terms and clauses, were left out.
- The date of the notice to proceed is not stated.
- The line-item tables show no quantity or unit of measure; each line item's text says two existing units at one site.
- The Standard Form 1442's checkboxes (such as bonds required) couldn't be read; check the form on SAM.gov.
- The meet-up location for each site visit is given only after you RSVP to the contracting office.
- Whether the performance and payment bonds clause (52.228-15) also requires a performance bond is not clear.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238220
- How to submit, from the AI summary: Email to jack.huckleby@noaa.gov and jenna.taulman@noaa.gov, with RFQ 1305M327Q0010 in the subject line. Check it in the notice before you send anything.
- SAM.gov has no description for this notice beyond its title. The work is described in its attachments, listed under Notice details.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Dept of Commerce NOAA, Seattle, WA
- Product/service code
- J041 · Maint/Repair/Rebuild of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238220)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
HVAC Unit Replacement
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