Solicitation
Or-Bandon Marsh NWR-Bandon HVAC
Department of the Interior · U.S. Fish and Wildlife Service
AI summaryThe U.S. Fish and Wildlife Service (FWS) wants a contractor to replace the heating and air conditioning (HVAC) system at the Bandon Marsh National Wildlife Refuge bunkhouse in Bandon, Oregon. It is one lump-sum, firm-fixed-price (one set price) construction order, with work January 14, 2027 through February 15, 2027. The response due date is November 10, 2026, 9:00 AM Eastern, and a site visit is set for October 27, 2026 (passed). More in the summary
AI summary Beta
The notice looks incomplete: Much of the solicitation (Sol_140FF027Q0020.pdf and B08_SOL_A-M-BANDON_0001.pdf) was attached but only partly read, including the middle sections that hold the instructions to quoters, so how to submit the quote and any question deadline are not confirmed here; check the files on SAM.gov. Check the attachments on SAM.gov.
The U.S. Fish and Wildlife Service (FWS) wants a contractor to replace the heating and air conditioning (HVAC) system at the Bandon Marsh National Wildlife Refuge bunkhouse in Bandon, Oregon. It is one lump-sum, firm-fixed-price (one set price) construction order, with work January 14, 2027 through February 15, 2027. The response due date is November 10, 2026, 9:00 AM Eastern, and a site visit is set for October 27, 2026 (passed).
Who can bid
- Active Federal contracts registration in SAM.gov when submitting an offer and at the time of award
- HVAC unit and components must be installed by licensed professionals who follow Federal, State and local HVAC codes
- Representations and certifications posted in SAM.gov must be current, accurate and complete as of the offer date
Things to watch (8)
From the version posted Oct 21, 2026.
- Serious: Complete cost breakdown required. A quote without the labor, materials, equipment, unit cost, freight and overhead and profit breakdown is treated as non-responsive and dropped.
- Worth checking: The site visit was Oct 27, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Worth checking: Local service provider and fast warranty service. The chosen unit needs a manufacturer-certified service provider within 2 hours or 100 miles of the refuge, and warranty work within 72 hours of notice.
Show all 8Show fewer
- Worth checking: Davis-Bacon wages and certified payrolls. Davis-Bacon wage determination OR20260082 (Coos County, Oregon, building) applies, and invoices must carry certified payrolls.
- Minor: Bonding removed by Amendment 0001. The amendment removes bonding and payment protection requirements, although the price schedule page still carries a note on bonds if they are required; confirm with the Contracting Officer.
- Minor: Occupied building with limited downtime. Staff may be in the bunkhouse during the work, so the plan must limit how many days the system is out of service.
- Minor: Contractor handles energy rebates. The winning firm must apply for and complete any energy rebates for the new unit, which adds paperwork.
- Minor: Buy American rule for construction materials. The contract includes the Buy American clause for construction materials, so foreign-made parts may need an approved exception.
Read from the notice and 6 attachments. Show which files.
- Sol_140FF027Q0020_Amd_0001.pdf (read)
- Sol_140FF027Q0020.pdf (read)
- A04_SOW-BANDON_UPDATED_0001.pdf (read)
- A04_SOW-BANDON.pdf (read)
- B08_SOL_A-M-BANDON_0001.pdf (read)
- B03_WAGE_DET_05-18-2026.pdf (read)
Full summary
What they want
- Remove and legally dispose of the existing Lennox outdoor heat pump and indoor air handler, with dump tickets or a waste manifest as proof
- Install a new heat pump and indoor air handler in the same footprint for the 1,900 sq ft bunkhouse, with ductwork, flue pipe, gas line, drain lines, disconnects and electrical work to meet current code
- New unit rated 16 SEER (seasonal energy efficiency rating) with a 2-stage compressor; a single-stage compressor is not acceptable; parts warranty of no less than 10 years
- Corrosion and rust resistant components for the coastal salt air; unit sized for up to MERV-13 (a high-grade air filter rating) 4-inch filters, with 8 MERV-13 filters supplied
- Balance airflow to each room, clean all existing ducts, and leave the unit programmed and running
- Apply for and complete any energy rebates for the new unit
- Train the refuge manager on the new unit and send daily reports, submittals, drawings, operation and maintenance manuals, a code-compliance letter and warranties as PDFs
- Provide a list of manufacturer-certified service providers within 2 hours or 100 miles of the refuge by road; warranty and service work must be done within 72 hours of notice
- Contract type
- Firm-fixed-price (FFP) construction purchase order under simplified acquisition procedures; one line each for removal and installation, priced as lump sums (1 LS)
- Period of performance
- Work starts January 14, 2027 and is finished no later than February 15, 2027 (Amendment 0001 revised the earlier statement of work dates of January 15 to February 14, 2027)
- Place of performance
- Bandon Marsh National Wildlife Refuge bunkhouse, 83625 North Bank Lane, Bandon, Oregon 97411 (Coos County)
- Estimated value
- Magnitude of construction stated as less than $26,000
- How they'll choose
- Lowest evaluated price that is fair and reasonable among responsible quoters; award may be made without discussions, under simplified acquisition procedures
- Offers due
- November 10, 2026, 9:00 AM Eastern
What they'll judge offers on
- Price: lowest evaluated price determined fair and reasonable
What to include when you submit
- Price both line items (item 10 removal of old system, item 20 installation of new system) at 1 LS each, then give the subtotal, the contractor's overhead and profit (OH&P), and the total
- Include a complete cost breakdown: labor, materials, equipment, HVAC unit cost, freight, and overhead and profit
- Fill in the firm's name, address, Unique Entity ID, CAGE code and point of contact on the quote schedule
- Offers must allow at least 60 calendar days for Government acceptance after the offers are due (Amendment 0001 changed this from 50)
- Acknowledge Amendment 0001 by signing and returning it or by a separate letter or electronic communication that names the solicitation and amendment numbers
- Keep representations and certifications current in SAM.gov; submitting an offer confirms they are current, accurate and complete
- Send any questions by email to the Contracting Officer; none are answered at the site visit
Not in the notice text
- Much of the solicitation (Sol_140FF027Q0020.pdf and B08_SOL_A-M-BANDON_0001.pdf) was attached but only partly read, including the middle sections that hold the instructions to quoters, so how to submit the quote and any question deadline are not confirmed here; check the files on SAM.gov
- How to submit the quote (email address, portal or mailing address) and where it must be sent
- Whether the buy is set aside for a small business program: SAM.gov does not state a set-aside
- Last day to send questions to the Contracting Officer
- What the 48-hour RSVP for the site visit counts from
- Revised bid sheet, Bandon Marsh Bunkhouse design plans and photos of the existing unit were added by Amendment 0001 but are drawings and forms, not text, so details in them were not read
- When the list of manufacturer-certified service providers is due
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- SAM.gov has no description for this notice beyond its title. The work is described in its attachments, listed under Notice details.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Solicitation
- Office
- FWS Contracting Activity, Falls Church, VA
- Product/service code
- Z2JZ · Repair or Alteration of Miscellaneous Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238220)
- Versions
2 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0001 (this version)Due Nov 10, 2026
- Oct 20, 2026 · SolicitationDue Nov 10, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
OR-BANDON MARSH NWR-BANDON HVAC
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