Sources Sought
Hemochron Signature Elite Reagents and Supplies
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (Network Contracting Office 22) posted a sources sought notice, a request for information and not a solicitation, for Hemochron Signature Elite reagents and supplies for the VA health care system in Tucson, AZ. It seeks one vendor for a base year plus four option years, brand name or equal. The response due date is November 2, 2026, 12:00 PM Pacific, by email to Rebecca Gaba; SAM.gov shows no set-aside. More in the summary
Market research, not a bid. Replying is free and tells Department of Veterans Affairs who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
This summary may miss requirements: 1 of 4 attachments weren't read (Attachment A HEMOCHRON.xlsx). Check the attachments on SAM.gov.
The Department of Veterans Affairs (Network Contracting Office 22) posted a sources sought notice, a request for information and not a solicitation, for Hemochron Signature Elite reagents and supplies for the VA health care system in Tucson, AZ. It seeks one vendor for a base year plus four option years, brand name or equal. The response due date is November 2, 2026, 12:00 PM Pacific, by email to Rebecca Gaba; SAM.gov shows no set-aside.
Who can bid
- Products must be fully compatible with the facility's existing Werfen Hemochron Signature Elite instruments; substitutions needing workflow changes, retraining or equipment changes need prior written approval
- Reagents must be approved by the Food and Drug Administration (FDA)
- Authorization letter from Werfen (the maker of the brand-name product) if applicable
How to submit: Email to Rebecca.Gaba@va.gov; telephone responses will not be accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
From the version posted Oct 18, 2026.
- Worth checking: Sources sought only, not a solicitation. Responding does not put you on a bidders list or get you the later solicitation; you must answer any later posting separately.
- Worth checking: One vendor for the whole product list. The VA wants a single vendor for all six listed items, so a firm that can supply only some of them may not fit.
- Worth checking: Werfen brand products; authorization letter may be needed. Items are Werfen Hemochron part numbers, and resellers are asked for a Werfen authorization letter if applicable.
Show all 7Show fewer
- Worth checking: Period of performance dates do not line up. The statement of work gives the base year as January 1, 2027 to December 31, 2028, which overlaps Option Year 1 starting January 1, 2028; ask the contracting officer for the intended dates.
- Worth checking: Four-working-day delivery and 24-hour emergency delivery. Standard orders must arrive within four working days, and defective or out-of-temperature product must be replaced within 24 hours, so inventory and shipping need to be close by.
- Minor: Buy American and Trade Agreements Act questions. Respondents must show country of origin and domestic content, and say whether products are domestic or designated-country end products.
- Minor: Two solicitation numbers appear. SAM.gov lists 36C26227Q0046, while the attached RFI is named 36C26227Q0014; confirm with the contract specialist which to cite.
Read from the notice and 3 attachments. 1 of 4 not read. Show which files.
- P02 RFI 36C26227Q0014 Hemochron.docx (read)
- 36C26227Q0046.docx (read)
- ATTACHMENT B SOW Hemochron Reagents.docx (read)
- Attachment A HEMOCHRON.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Supply Werfen Hemochron reagents and quality control material for the Hemochron Signature Elite blood clotting test instruments the Tucson facility already uses, brand name or equal
- Six listed items: ACT (activated clotting time) Low Range test cuvette 000JACT-LR; Hemochron JACT 45 box 000JACT +; Direct Check Normal and Abnormal ACT Low Range, 15 vials each (000DCJLR-N, 000DCJLR-A); Direct Check Normal and Abnormal ACT, 15 vials each (000DCJACT-N, 000DCJACT-A)
- Quantities for each item are in Attachment A HEMOCHRON.xlsx, which was attached but not read
- Deliver FOB destination (the seller pays to ship to the site) to the Southern Arizona VA Health Care System, Pathology and Laboratory Medicine Service, Point of Care, 3601 S. Sixth Avenue, Tucson, AZ 85723
- Fill standard orders within no more than four working days, with emergency deliveries within 24 hours when product is defective or out of temperature range
- Provide 24/7 technical and product support at no added cost, with lot numbers and expiration dates listed on each shipment and at least 90 days of shelf life remaining
- Tell the VA about backorders, supply interruptions and recalls immediately
- In the RFI response, give tentative pricing for all five years and answer the capability, size, origin and contract-history questions
- Contract type
- Not stated. The notice is a sources sought / request for information (RFI) for a brand name or equal supply buy.
- Period of performance
- One base year plus four option years (tentative pricing is requested for all five years). The statement of work's dates are inconsistent; see red flags.
- Place of performance
- VA Tucson Healthcare System / Southern Arizona VA Health Care System, 3601 S 6th Ave, Tucson, AZ 85723; delivery is F.O.B. destination
- Estimated value
- Not stated
- Offers due
- November 2, 2026, 12:00 PM Pacific
- How to submit
- Email to Rebecca.Gaba@va.gov; telephone responses will not be accepted
What to include when you submit
- Include company name, address, point of contact and size of business
- Send a capabilities statement showing how you meet or do not meet each draft characteristic and statement of work requirement, and explain any you cannot meet
- Give feedback or suggestions on the draft characteristics, or reply N/A
- Fill in Attachment A (Excel spreadsheet), Tabs 1 to 5 Base and Options, column G only; do not enter data in other cells
- Give tentative pricing for all five years
- Include an authorization letter from Werfen if applicable
- State your size status and representations (SDVOSB, VOSB, HUBZone, WOSB, large business and similar) and whether you are small under NAICS 325413
- Say whether you are the manufacturer, an authorized distributor or can provide a solution, and any authorized distributors if you are a large business
- Answer the Buy American questions: country of origin, final assembly location, percent domestic content by cost, whether it is a domestic end product, manufacturer name and location, and Trade Agreements Act status
- Say whether the items are commercial off-the-shelf (COTS), their FDA clearance, lead time, estimated life span, any leasing option, and any GSA, NAC, SAC, BPA, NASA SEWP or other federal contract numbers
- Give your SAM.gov Unique Entity ID and CAGE code (the code that identifies your business to the government)
Not in the notice text
- Attachment A HEMOCHRON.xlsx is attached but not read; it holds the item quantities, the brand, make and part detail, and the pricing columns to fill in. Quantities are not known.
- No set-aside is stated on SAM.gov; the RFI asks about size status, and any later solicitation's set-aside is not known
- The solicitation, its release date, contract type, evaluation method and dollar value are not given
- The intended dates of the base and option periods are unclear (see red flags)
- No incumbent or current supplier is named
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 18, 2026
- Notice type
- Sources Sought
- Office
- 262-Network Contract Office 22 (36C262), Gilbert, AZ
- Product/service code
- 6550 · In Vitro Diagnostic Substances, Reagents, Test Kits and Sets
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 325413)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
See attached. Thank you.
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