Solicitation
Actuator, Mechanical
Department of Defense · Defense Logistics Agency
AI summaryDLA Aviation at Philadelphia, PA (part of the Defense Logistics Agency) wants quotes on a mechanical actuator, under emergency acquisition flexibilities. Only government-approved sources, or their authorized distributors, can win; any other source is technically unacceptable. The response due date is November 20, 2026, 4:30 PM UTC-4 (3:30 PM Eastern). More in the summary
AI summary Beta
DLA Aviation at Philadelphia, PA (part of the Defense Logistics Agency) wants quotes on a mechanical actuator, under emergency acquisition flexibilities. Only government-approved sources, or their authorized distributors, can win; any other source is technically unacceptable. The response due date is November 20, 2026, 4:30 PM UTC-4 (3:30 PM Eastern).
Who can bid
- Be a government-approved source of supply for this item, or an authorized distributor of one
- Distributors must provide a letter from the approved source, on the source's letterhead, with the proposal
- Maintain a quality control system that meets Mil-I-45208A, Mil-Q 9858, or ISO-9000/9001/9002 or equivalent
Things to watch (5)
From the version posted Oct 21, 2026.
- Serious: Approved sources only. A business that is not already an approved source for this part cannot win, and no way to get approved is described.
- Serious: Distributors need a letter from the approved source. A reseller without an authorized distributor letter sent with its proposal is out.
- Worth checking: No drawings available. You cannot review technical drawings before quoting, which favors firms that already make or supply this part.
Show all 5Show fewer
- Worth checking: Critical safety item rules. The notice adds a Defense clause on identifying critical safety items (parts where a failure could be dangerous), which usually means extra controls.
- Minor: Emergency acquisition flexibilities. The buy uses emergency procurement authority, so terms may differ from a normal solicitation.
Read from the notice text only.
Full summary
What they want
- Mechanical actuator (PSC 1680); quantity and unit of issue not shown in the text
- Items marked to MIL-STD-130 (the Defense Department's item marking standard)
- A quality control system that meets MIL-I-45208A, MIL-Q-9858 or ISO 9000/9001/9002, or equivalent
- Inspection records kept at least twelve months after the end item is accepted
- Packaging to MIL-STD 2073
- Contract type
- Request for quotation (RFQ: a request for a price quote); fixed-price inspection clause listed
- Estimated value
- Not stated
- Offers due
- November 20, 2026, 4:30 PM UTC-4 (3:30 PM Eastern)
What they'll judge offers on
- Technical acceptability: whether the offeror is a government-approved source, or the authorized distributor of one
What to include when you submit
- Distributors of approved sources: email a copy of your authorized distributor letter, on the source's letterhead, to the buyer point of contact when you submit your proposal
Not in the notice text
- The quantity, unit of issue, delivery date and delivery address are not in the notice text.
- How to submit the quote is not stated; the buyer contact listed is AMANDA.BIRD@DLA.MIL.
- Which sources are government-approved is not stated.
- The quality terms speak of repair procedures and a Repair Quality Plan, so it is unclear whether this is a purchase or a repair.
- SAM.gov shows no set-aside.
Eligibility and how to respond
- No set-aside, but the notice names requirements you must meet before you can bid:
- The notice mentions an approved or qualified source list. Only listed sources may be eligible, so check that your company or product is on it.
- How and where to submit is in the notice text and its attachments on SAM.gov.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Solicitation
- Office
- DLA Aviation at Philadelphia, PA, PA
- Product/service code
- 1680 · Miscellaneous Aircraft Accessories and Components
- Business type
- Aircraft, ship & vehicle parts (FedReady's grouping, from NAICS 336413)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
CONTACT INFORMATION|4|APBB.08|GS1|445-737-6389|AMANDA.BIRD@DLA.MIL | ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT|8|||X|ISO 9000 OR EQUIVALENT||||| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16| INVOICE AND RECEIVING REPORT (COMBO)|N/A|TBD|SPRPA1|TBD|TBD|TBD|TBD|TBD|TBD|TBD|TBD|TBD|TBD|TBD|TBD| MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE|1|Robyn.Grinarml@DLA.MIL| VALUE ENGINEERING (JUN 2020)|3|||| INTEGRITY OF UNIT PRICES (NOV 2021)|1|| EQUAL OPPORTUNITY FOR VETERANS (DEV 2026-O0040)(FEB 2026)|4||||| WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)|6|ONE YEAR FROM DATE OF DELIVERY|45 DAYS AFTER DISCOVERY OF DEFECT||||| EQUAL OPPORTUITY FOR WORKERS WITH DISABILITIES (DEV 2026-O0040)(FEB 2026)|4||||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024)|11|||||||||||| SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026)|7|||||||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5|||||| BUY AMERICAN--BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024)|1|| ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026))|13|||||||||||||| ROYALTY INFORMATION (APR 1984)|1|| INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (DEV 2026-O0048)(MAR 2026)|2||| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, ANDENERGY PROGRAM USE (APR 2008))|2||X| EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEV 2026-O0028)(FEB 2026))|3|||| This solicitation is being issued under Emergency Acquisition Flexibilities(EAF) Authority formally known as Special Emergency Procurement Authority (SEPA). Drawings are not available for this Request for Quotation. Offerors are advised that offers received from sources which are not government-approved sources of supply will be deemed technically unacceptable, and therefore ineligible for award. Any distributors of approved source(s) MUST submit a copy of their authorized distributor letter, on the source's letterhead, to the buyer point of contact indicated on the solicitation via email, at time of proposal submittal. Any clauses that do not apply are hereby self-deleting. The North American Industry Classification System (NAICS) code for this acquisition is 336413. The small business size standard is 1250.For Critical Safety Items (CSI), DFARS clause 252.209-7010, Identification of Critical Safety Items, is incorporated by reference. \ 1. SCOPE 1.1 . Markings shall be in accordance with MIL-STD-130. 2. APPLICABLE DOCUMENTS - NOT APPLICABLE 3. REQUIREMENTS The contractor shall maintain a quality control system which meets the requirements of Mil-I-45208A, Mil-Q 9858,ISO-9000 / 9001 / 9002 or equivalent. RESPONSIBILITY FOR INSPECTION: Unless otherwise specified, the contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified, the contractor may use his own or any other facility suitable for the performance of the inspection requirements specified herein. PROCEDURES:The contractor shall prepare and maintain Quality Control Documentation, test and repair procedures, and inspection procedures which shall be made available to the Government for review and approval. The procedures shall include sequential diagrams of the test, repair, and inspection process, as well as the performance spcifications to perform the procedures. QUALITY ASSURANCE PROGRAM PLAN: The contractor shall develop, implement and maintain a Repair Quality Plan in compliance with the requirements of Mil-I-45208A, Mil-Q-9858, ISO,9000 / 9001 / 9002, or equvalent.The plan shall define the specific methods by which compliance with contractual requirements will be assured. All quality assurance data shall be provided to the Government for review and approval upon request. PURCHASED MATERIAL CONTROL: The contractor shall establish and maintain a system of control over purchased material which shall assure that the necessary requirements of this contract are included. in all sub contract agreements. A parts control system shall establish a record of performance for each purchased and internally manufactured part and shall be used to evaluate continued use of the source. The contractors control system shall be in compliance wil either Mil-I 45208A/Mil-Q-9858 or equivalent Quality Quality Assurance Standared.(ISO/AS:9000, 9001, 9002). RECEIVING INSPECTION OF PURCHASED MATERIAL: Purchased items shall be inspected upon receipt at the contractors facility to assure conformance with all requirements of the Technical Data Package (TDP). Evidence of such inspections shall be maintained for Government review at least twelve (12) months following acceptance of the end item. Inspection reports shall be maintained by the contractor. The inspection report shall, at a minimum, include a record of all dimensional data (coordinate/positional), material, finish, and process with appropriate pass/fail criteria, such ascertifications, and actual dimensional readings. FAILURE ANALYSIS AND CORRECTIVE ACTION:All failure analysis and corrective action reports/plans shall be submitted to the Government. NONCONFORMING MATERIAL:The contractor shall establish an effective system for controlling nonconforming material including procedures for identification, segregation, and disposition. CONTRACTOR INTERNAL REVIEW BOARD (IRB):IRB authority is delegated to the contractor for this contract only. The IRB may be used only for disposition of materials exhibiting minor non-conformances, scrap or rework to return a part to conformance with drawings or specifications as authorized by the approved repair procedures.IRB shall not use "AS-IS" disposition. A complete file of IRB actions shall be maintained for review by the Government for concurrance of classification. MATERIAL REVIEW BOARD (MRB):Formal MRB authority for disposition of "AS-IS"and for minor non-conformances is retained by the Government. The contractor shall submit the appropriate request for Variance via the DCMC to the NAVSUP Contracting Officer. RESPONSIBILITY FOR COMPLIANCE: All items must meet all requirements of this Statement of Work. The inspection requirements set forth in this SOW shall become part of the contractors overall inspection system or quality program. The absence of any inspection requirements in the SOW shall not relieve the contractor of the responsibility of assuring that all Government equipment submitted for acceptance comply with all requirements. Sampling in quality conformance does not authorize submission of known defective items, either indicated or actual, nor does it commit the procuring activity to acceptance of any defective items. REPAIR ASSESSMENT TESTING: The Government may select samples of the Contract Line Items (CLINS) which have completed repair and have been accepted by the Government representative for the purpose of conducting performance testing, environmental testing, and quality conformance examination in a repair assessment test program. A quantity of CLIN's may be randomly selected from each quaterly repair production completion for shipment to the CFA or other Government designated location to conduct this testing. RECORDS OF DATA COLLECTION: The contractor shall maintain a historical record file to contain copies of applicable data and documents for individual CLIN's and assemblies by CLIN serial number. The historical record file shall include,but not be limited to the following types of historical records: Receipt inspection documentation. Repair shop travelers or repair cards. Parts replacement records. Parts inspection data before and after repair as applicable. Acceptance test data. QA personnel shall maintain a complete receipt inspection,test, repair re-test, history card for each item processed. This information shall be made available to the Government upon request. 4. QUALITY ASSURANCE PROVISIONS - NOT APPLICABLE. 5. PACKAGING- MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE 6. NOTES - NOT APPLICABLE
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