Airfield Lighting Computer System

What they want

• Twice a year, check every computer node in the airfield lighting network: communication tests, hard drive and software diagnostics, touchscreen calibration, UPS (battery backup) tests and more (contract line item number? (CLIN: one priced line of the order) 0001, QTY 2 Each per period)
• Calibrate airfield lighting circuits: constant current regulator (CCR) output tuning and capacitor tests, lamps-out calibration, insulation resistance (IRMS) diagnostics, software and firmware updates, infrared pictures of CCR hot spots
• Send the COR a detailed report within 5 business days of each service, and let government staff watch and receive training during the checks
• Repairs and corrective maintenance: write up needed repairs; the COR approves each repair under $2,500.00 and the contracting officer approves $2,500.00 and over; parts are paid at cost (CLIN 0002, 1 Lot, plug-in value $2500, not to exceed)
• Service calls (CLIN 0003, '2 Day Service Calls', QTY 2 Each per period)
• After award: name a contract manager and an alternate within 2 days, send a quality control plan (QCP) within 10 working days, and have a blank inspection report ready before work starts
• Work hours are 0730 to 1630 Eastern Standard Time, Monday to Friday, excluding federal holidays; the contractor gets base passes for its staff through the COR
• Do a joint inventory of government equipment with the COR within 5 calendar days after the contract period starts

What they'll judge offers on

• Price: checked for fairness and reasonableness; option prices are added to the base price, and significantly unbalanced option prices can make an offer unacceptable
• Technical Capabilities (Acceptable/Unacceptable): (a) ability to perform all duties in the performance work statement? (PWS: the task description), (b) timely response to service calls in standard and non-standard duty hours, with procedures and materials
• Past Performance (Acceptable/Unacceptable): record in the Contractor Performance Assessment Reporting System (CPARS) and other sources; an unknown record is rated Acceptable

What to include when you submit

• Send three volumes: Price, Technical, Past Performance (the text also says 'two (2) separate and distinct volumes')
• Format: letter size, single-spaced, Times New Roman 12 point, 1 inch margins, pages numbered in sequence
• Price every firm-fixed-price line, including all option years, in the Price volume only; price in any other volume excludes the offer
• Prices must comply with all SCA wage rates and other state, local and federal rules
• Complete block 17a of Standard Form 1449? (SF 1449: the form you sign and return as your offer); an official who can bind the company signs and dates it and any amendments
• On each quote give company name, point of contact name, email and phone, UEID and CAGE code
• State in the offer that it contains proprietary information that cannot be released outside the Government
• Complete the representations and certifications, or say they are in the System for Award Management (SAM)
• Technical volume: specific and detailed, showing how you will do the PWS work and answer service calls in standard and non-standard duty hours; restating the PWS does not count
• Past performance: at least two (2) references with contract number, place and period of performance, dollar value, and contracting officer information, from the last five (5) years, for work like the PWS
• If you plan a partner arrangement or joint venture, give full details and recent past performance with that same partner
• Explain any exception to the solicitation and what benefit it gives the Government
• Send only one set of questions per offeror,? as a compilation of earlier ones

After award, you must have

• Staff must be able to obtain and keep a Tier 1 favorable suitability/fitness determination and base access passes From 1-PWS - Langley AFB Airfield Lighting Computer System (ALCS).pdf: …obtain and maintain a TIER 1, favorable suitability/fitness determination…
• All contractor staff read, understand, speak and write English fluently From 1-PWS - Langley AFB Airfield Lighting Computer System (ALCS).pdf: All contractor personnel shall read, understand, speak…

Current contractor

No incumbent is named. The Contracting Officer says there is a high probability of adequate price competition, so bidders are told to send their best pricing up front.

Not in the notice text

• Wage Determination 2015-4341 Rev 36 (dated August 22, 2026), the Service Contract Act wage rates, is attached on SAM.gov but was not read (scanned PDF); it affects pricing.
• What 'Day' means in CLIN 0003 '2 Day Service Calls', and the response times the technical volume is judged on; the PWS gives none for service calls.
• The size of the system (number of computer nodes or airfield circuits) is not stated.
• The kind of certification technicians must hold is not stated.
• No Government estimate or total contract value is given.
• The time zone for the question and answer deadlines is not stated.
• Whether there's a site visit: this summary doesn't say. Check the solicitation and its amendments on SAM.gov.