Occupational Therapy Services

What they want

• Occupational therapy only: Amendment 0001 changed contract line item numbers? (CLINs, the priced lines of the order) 1 through 5 from occupational and physical therapy services
• Evaluations and re-evaluations of students, with written reports due within 10 school days of consent
• Direct therapy for students (individual or small group) under their Individualized Education Program (IEP) or Section 504 plans, plus consulting with teachers, aides and families
• Attend IEP and 504 meetings and give written input at least 48 hours in advance
• Keep session notes and weekly service logs; send progress reports each grading period, monthly summaries and an annual summary report
• Recommend adaptive tools such as pencil grips and slant boards, train staff on them, and help order and maintain them
• Give quarterly staff training and join weekly or bi-weekly coordination meetings with the Special Education Coordinator
• Meet performance metrics: 95% on-time evaluations and documentation, 95% session delivery, zero privacy or confidentiality violations

What they'll judge offers on

• Capabilities statement: shows understanding of the work in the statement of work, including who will perform specific tasks and deliverables
• Personnel qualifications: key personnel resumes showing experience, the required degree from an accredited institution, and any certification
• Relevant expertise and experience performing similar activities of similar scope
• Price: checked for completeness and reasonableness; the quote must be all-inclusive
• Set-aside: the bidder must meet the set-aside and submit the Indian Economic Enterprise self-certification (Attachment 4)

What to include when you submit

• Complete and sign the Standard Form 1449? (SF 1449, the form you sign and return as your offer): company name, address, CAGE code and UEI number in block 17a, and signature blocks 30a, 30b and 30c
• Give a point of contact: first name, last name, email and telephone number
• Submit the completed pricing schedule (Attachment 2, Excel) with the quote, as a fully burdened hourly rate that includes all applicable taxes
• Include a capabilities statement showing you understand the statement of work, and key personnel resumes with the required degree and any certification
• Show relevant experience performing similar activities of similar scope; no fixed number of references is required
• Complete and sign the Indian Economic Enterprise self-certification (Attachment 4) and DIAR 1452.280-4, the Indian Economic Enterprise representation
• Complete the FAR and DIAR provisions in Section E and submit them, unless already complete in your SAM.gov representations and certifications
• Acknowledge all amendments (Amendment 0001 and Amendment 0002)
• Email attachments must be PDF and compatible with Microsoft Office software; no zipped files
• Missing required documentation is a deficiency and the quote will be disqualified

After award, you must have

• Favorable Bureau of Indian Education background screening for each person who will be onsite; paperwork is due within 14 days after award, and a new-to-BIE candidate must complete fingerprinting at the contractor's cost From Sol_140A2326Q0243_Amd_0002.pdf: There is a mandatory background check.
• CPR/BLS certification (American Heart Association, American Red Cross or equivalent, with an in-person skills assessment; BLS alone is enough) and documented training in sensory integration, handwriting instruction, assistive technology and trauma-informed practice, done before performing related duties From Attachment_1_Statement_of_Work.pdf: CPR/BLS certification.
• Professional liability insurance at standard occupational therapy levels (about $1M/$3M aggregate); proof is due before services begin From Sol_140A2326Q0243_Amd_0002.pdf: Normal coverage for OT services, professional liability is required.

Current contractor

No incumbent: the Q&A says this is a new requirement for this location, not a follow-on contract. No sources sought, market research or Government estimate is given.

Not in the notice text

• The pricing schedule (Attachment_2_Pricing_Schedule.xlsx) is attached but not read, so the labor categories, hours per year and line layout are not confirmed here.
• The Government's estimated contract value is not given.
• The Contracting Officer's Representative (the Government's technical monitor) is listed as TBD.
• How many summer or extended-school-year hours there will be is not stated, other than that they are limited.
• Whether a signed letter of commitment for staff is required: the Q&A says preferred but not mandatory.