Combined Synopsis/Solicitation
Scanner Ultrasonic Ocular
Department of Defense · Department of the Army
AI summaryThe Army is asking for prototype proposals for a Scanner Ultrasonic Ocular (solicitation W91CRB-26-AWSP-Scanner-Ultrasonic-Ocular-RPP), an off-the-shelf eye ultrasound scanner for field hospitals, with two awards planned. The quantity is unclear: the notice says four prototype devices, but the price schedule shows 2 EA per line. The award is an Other Transaction (OT) agreement, a flexible agreement that is not a regular FAR contract. SAM.gov gives a response due date of November 12, 2026, 5:00 PM Eastern, while the request document says November 3, 2026. More in the summary
A newer version of this notice was posted Oct 27, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 26, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov.
The Army is asking for prototype proposals for a Scanner Ultrasonic Ocular (solicitation W91CRB-26-AWSP-Scanner-Ultrasonic-Ocular-RPP), an off-the-shelf eye ultrasound scanner for field hospitals, with two awards planned. The quantity is unclear: the notice says four prototype devices, but the price schedule shows 2 EA per line. The award is an Other Transaction (OT) agreement, a flexible agreement that is not a regular FAR contract. SAM.gov gives a response due date of November 12, 2026, 5:00 PM Eastern, while the request document says November 3, 2026.
Who can bid (6)
- Registered in SAM.gov when the proposal is submitted
- Device cleared by the FDA with a 510(k) for human use if Class II, or registered with the FDA if Class I
- Product and parts compliant with the Trade Agreements Act (made in the United States or a designated country), with a signed certificate before award
Show all 6Show fewer
- Say whether you are a nontraditional defense contractor (no full cost-accounting-standards contract for a year) or a nonprofit research institution; otherwise at least one-third of the total cost must come from non-Federal sources
- Past performance: at least two relevant contracts or commercial sales of ultrasonic ocular scanner systems
- Handle Controlled Unclassified Information (CUI) under NIST SP 800-171; no security clearance is needed to submit
How to submit: DoD SAFE file transfer or secure email to the Agreements Officer, Michael James, with a copy to Matt McNeely, Agreements Specialist, due November 12, 2026, 5:00 PM Eastern (SAM.gov). The request for prototype proposals (RPP) document says November 3, 2026.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
- Serious: Quantity unclear: four devices or 2 EA per line. The notice says four prototype devices will be delivered, but each price line in Volume IV shows 2 EA. Two awards are planned, so ask whether each awardee supplies two or four.
- Serious: Must be an off-the-shelf, FDA-cleared product. A business that would have to build or heavily redesign a scanner is unlikely to win. The product must already be FDA cleared or registered and meet the Trade Agreements Act.
- Worth checking: Strict page limits. Pages over the limit are not evaluated, so a long technical answer can be cut off.
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- Worth checking: Modifications must be priced separately. Any change needed to meet a specification goes under CLIN 0007 with its own schedule. Mixing it into the base price can make the proposal non-compliant.
- Worth checking: Government gets broad data and repair rights. The Government expects unlimited rights in technical data first produced under the agreement and a perpetual license for maintenance manuals. Organic repair must not void the warranty. Check this against your business model.
- Worth checking: Contact only the Agreements Officer. Contacting program staff, users or other Government people about this RPP can disqualify you. Send questions in writing by October 29, 2026, 3:00 PM Eastern Standard Time.
- Minor: Follow-on production without competition. After successful testing, the Government plans to buy about ten more units from the prototype vendors without a new competition. Offers should plan for that, including adding the device to the Defense Logistics Agency catalog.
- Minor: Agreements Officer email differs. Section 7.7 gives one email for Michael James, but the contact table lists a different address for him. Confirm the right address before sending the proposal.
Read from the notice and 1 attachment. Show which files.
- RPP_Scanner Ultrasonic Ocular_22Oct26.pdf (read)
Full summary
What they want
- Deliver prototype ultrasonic ocular scanners (four devices in the notice and request document; the price schedule shows 2 EA per line), delivered 45-60 days after award
- A commercial, FDA-cleared device that needs little to no change: A-Scan and B-Scan probes, eye images, measurements and lens-power calculations
- Power for 110-120 VAC (60 Hz) and 220-240 VAC (50 Hz), with a battery for 30-60 minutes
- Support Government operational testing and environmental testing to MIL-STD-810H (a military durability test standard), with a vendor technical representative present
- Provide manuals, a 1-year warranty, up to two on-site operator training sessions in the continental U.S., and a Trade Agreements Act (TAA) certificate
- Cybersecurity paperwork (Risk Management Framework and Authority To Operate documents) for a standalone device that does not join Government networks
- Item marking, parts data for National Stock Number (NSN) assignment, and a final report
- Contract type
- Direct Other Transaction (OT) agreement for a prototype project under 10 U.S.C. 4022; not a FAR-based contract
- Period of performance
- 12 months from award, which the Government estimates in fiscal year 2027 first quarter
- Place of performance
- Frederick, MD, USA (SAM.gov field); testing at a Government-designated test facility
- Estimated value
- Not stated
- How they'll choose
- Best fit (best value) judged as a whole by a Government team; not lowest price technically acceptable and not a FAR Part 15 source selection. The six non-cost areas combined matter more than cost/price.
- Offers due
- November 12, 2026, 5:00 PM Eastern (SAM.gov). The request for prototype proposals (RPP) document says November 3, 2026. (from the version posted Oct 26, 2026; amended since)
- How to submit
- DoD SAFE file transfer or secure email to the Agreements Officer, Michael James, with a copy to Matt McNeely, Agreements Specialist
- Page limits
- Volume I Executive Summary: 1 page; Volume II Technical Approach: 7 pages; Volume III Management, Past Performance and Schedule: 5 pages; Volume IV Cost/Business Proposal: 3 pages. Covers, tabs, compliance matrices and the table of contents do not count.
What they'll judge offers on
- Technical Approach: feasibility, soundness and maturity of the design and testing method
- Technical Maturity and Commerciality: off-the-shelf status; little to no modification rated highly, significant redesign rated unfavorably or excluded
- Performance Compliance: meeting the critical device specifications and deliverables
- Reliability, Maintainability and Supportability: warranty, repair parts, organic maintenance by military technicians, long-term support plan
- Schedule Realism: timeline and ability to support Government test events
- Past Performance: rated acceptable or unacceptable; experience delivering diagnostic ultrasound systems
- Cost/Price: reasonableness, realism and completeness; modification costs priced separately
What to include when you submit
- Send four volumes as separate PDF files named [Company Name]_Scanner Ultrasonic Ocular _RPP_W91CRB-26-AWSP_Vol[X]_[Title].pdf
- Pages are 8.5 x 11 inch, 11-point Arial minimum, 1-inch margins, single spacing; graphics and tables count toward limits
- Volume I: overview, company name, CAGE code, SAM.gov unique entity ID (UEI), business size, nontraditional defense contractor (NDC) statement or cost-share position, TAA statement with country of origin, total cost and period
- Volume II: model name and design, a compliance matrix showing Meets, Does Not Meet or Exceeds for each critical specification, FDA 510(k) clearance number or Class I registration, data rights position, and risk plan
- Volume II must also include the completed Appendix E Data Rights Assertions Table
- Volume III: key personnel, at least two relevant contracts or commercial sales of ultrasonic ocular scanner systems (customer, order number if any, system, quantity, period), capacity for a ten-unit follow-on run, and a milestone schedule
- Volume IV: price the eight contract line item numbers (CLINs: priced lines of the order) with a basis of estimate and payment schedule; price any modification separately under CLIN 0007 with a delivery schedule
- Submit the Trade Agreements Act certificate (Attachment A) with the proposal, and mark proprietary information on each page
- Disclose any actual or potential organizational conflict of interest in the proposal
After award, you must have
- Employees who need access to Government facilities complete Antiterrorism Level I awareness training within 30 days of the agreement start date From RPP_Scanner Ultrasonic Ocular_22Oct26.pdf:
…complete AT Level I Awareness training within…
Current contractor
No incumbent contractor is named. The currently fielded device is the Sonomed E-Z Scan AB5500+ (NSN 6510-01-486-3181, manufactured in 2004), which is no longer procurable. Market research in September 2026 found at least three small businesses capable; the Government plans two awards.
Not in the notice text
- Attachment C (Technical Data Articles Annex), which sets data rights terms, and the other attachments are referenced but not shown in the text read; check the files on SAM.gov
- Which response due date governs: November 12, 2026 (SAM.gov) or November 3, 2026 (RPP); the RPP also gives no time for its date
- Whether each of the two awardees supplies two devices or four
- The Government's budget for the effort; funding is FY26 Defense Health Program research and development two-year money, but no dollar amount is given
- Where the Government test facility is located; the SAM.gov place of performance is Frederick, MD
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: DoD SAFE file transfer or secure email to the Agreements Officer, Michael James, with a copy to Matt McNeely, Agreements Specialist. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- W6QK ACC-Apg, Aberdeen Proving Grou, MD
- Product/service code
- 6515 · Medical and Surgical Instruments, Equipment, and Supplies
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 334510)
- Versions
3 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0002Due Nov 12, 2026
- Oct 26, 2026 · Amendment 0001 (this version)Due Nov 12, 2026 (changed)
- Oct 22, 2026 · Combined Synopsis/SolicitationDue Nov 3, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Portfolio Acquisition Executive (PAE) Maneuver Ground Project Manager (PM) Maneuver Medical Devices (M2S) is issuing this Request for Prototype Proposals (RPP) under Other Transaction Authority (OTA) pursuant to 10 U.S.C. § 4022 to solicit prototype project proposals for a Scanner Ultrasonic Ocular device. The purpose of this RPP is to identify, select, and award two (2) prototype Other Transaction (OT) Agreement —for the delivery and demonstration of prototype scanner ultrasonic ocular devices that address the capability gap described herein. The awardee(s) shall deliver four (4) prototype devices for operational and environmental testing. The goal is to procure an FDA-approved commercial solution that requires minimal to no modifications to meet the technical specifications identified herein.
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