Sources Sought
T-38 Accessory Drive Gearbox Remanufacture
Department of Defense · Department of the Air Force
AI summarySources sought notice FA825226R0322 (T-38 Accessory Drive Gearbox Remanufacture): the Air Force (AFSC OL-H PZACB, for the Ogden Air Logistics Complex at Hill AFB, UT) is asking who can remanufacture T-38 Accessory Drive Gearboxes, estimated at 20 assets over 1 year, with award estimated in May 2027. This is market research, not a solicitation. Capability statements are due by the response due date of November 27, 2026, 4:00 PM Mountain. More in the summary
Market research, not a bid. Replying is free and tells Department of the Air Force who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
Summary of the version posted Oct 26, 2026. The notice was amended Oct 28, 2026. Check what else changed on SAM.gov.
Sources sought notice FA825226R0322 (T-38 Accessory Drive Gearbox Remanufacture): the Air Force (AFSC OL-H PZACB, for the Ogden Air Logistics Complex at Hill AFB, UT) is asking who can remanufacture T-38 Accessory Drive Gearboxes, estimated at 20 assets over 1 year, with award estimated in May 2027. This is market research, not a solicitation. Capability statements are due by the response due date of November 27, 2026, 4:00 PM Mountain.
Who can bid (4)
- An active DD Form 2345 (Militarily Critical Technical Data Agreement) registered with the Joint Certification Program (JCP), plus a verified CAGE code, to receive the drawings
- Be a qualified repair source for the T-38/F-5 gearbox, or meet a qualification waiver, before the date set for award
- For a small business set-aside, the prime must do at least 50% of the cost of manufacturing, not counting materials; teaming proposals must show this
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- Own supply chain for parts; the Government supplies none, and parts for this Critical Safety Item must come from Government-approved sources
How to submit: Email brooks.poll@us.af.mil, or mail to AFSC OL: H/PZACB, Attn: Brooks Poll, 6050 Gum Lane Bldg. 1215, Hill AFB, UT 84056-5805. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: Source qualification required for this gearbox. The qualification document says a bidder must be fully qualified before award. It estimates $5400 of testing cost and 365 days, and waivers exist only for firms with past supply of the item or similar items.
- Serious: Drawings need a DD Form 2345 on file with the Joint Certification Program. Without an approved DD Form 2345 you cannot get the technical data package and drawings, so you cannot respond to a later solicitation.
- Serious: Critical Safety Item parts from approved sources only. All parts must come from the Government's approved sources, and the Government will not furnish parts, so a bidder must set up approved suppliers itself.
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- Serious: Must build test stands and pass an Initial Production Evaluation, at your own risk. You develop the test equipment and may have to reverse engineer special tooling. Before IPE approval, materials and overhaul of the rest of the quantity are at the contractor's risk.
- Worth checking: Prime must perform at least 50% of manufacturing cost. Teaming does not remove the limit; the prime must show it meets the 50% rule, not counting materials.
- Worth checking: Tooling data goes to the Government with unlimited rights. Engineering data created with Government funding under the contract, including reverse engineered tooling data, is delivered in a technical data package.
- Worth checking: Warranty with terms stated in the offer. Units that fail during the warranty period are returned for rework at no added cost.
- Minor: Date passed (May 27, 2026): Draft statement of work and an alternate to the qualification document. The SOW is marked DRAFT and dated 27 May 2026, and the notice says Section 12 of the PWS is an alternate to the Repair Qualification Requirements. Ask which route applies.
- Minor: Market research only. A response is not an offer, and the Government may decide not to compete the work based on what it learns.
Read from the notice and 3 attachments. Show which files.
- SOW T38 02 June 2026.pdf.url.pdf (read)
- T-38 Accessory Drive Gearbox Remanufacture Sources Sought Notice.docx (read)
- Repair Qualification Requirements (RQR)_T-38_F-5 Gearbox signed Section C (1).pdf (read)
Full summary
What they want
- Full overhaul (tear-down, build-up and testing) of the T-38 Accessory Drive Gearbox, NSN 1680-01-440-5106, part number 14-51100-501/-503, to serviceable "A" condition
- Build your own test equipment (oil pump, static and dynamic test stands) and pass an Initial Production Evaluation (IPE: a Government review of early units and processes)
- Estimated 20 assets over 1 year, using Government-furnished gearboxes (the SOW lists 20, including 3 F-condition units for the IPE)
- Over-and-above (O&A) repair pricing for damage found after tear-down, and beyond-economic-repair screening
- Reports and data under contract data requirements lists (CDRLs), including monthly production reports and a technical data package (TDP) for any tooling you reverse engineer
- A warranty on the work, with terms given in the offer, and item unique identification (IUID) marking of each unit
- Contract type
- Not stated for the future contract. The sources sought lists firm-fixed-price (FFP: one set price, whatever the work ends up costing) lines, with over-and-above work FFP or pre-priced.
- Period of performance
- Estimated 20 assets, 1 year duration; contract award estimated May 2027
- Place of performance
- Not stated on SAM.gov; delivery destination is Hill Air Force Base
- Estimated value
- Not stated
- Offers due
- November 27, 2026, 4:00 PM Mountain (from the version posted Oct 26, 2026; amended since)
- How to submit
- Email brooks.poll@us.af.mil, or mail to AFSC OL: H/PZACB, Attn: Brooks Poll, 6050 Gum Lane Bldg. 1215, Hill AFB, UT 84056-5805
What to include when you submit
- Send a capability statement with company name, address, point of contact, CAGE code, phone, email and web page
- State your size under NAICS 336413 (size standard 1,250 employees) and whether you are small, woman-owned, small disadvantaged, 8(a), HUBZone, veteran-owned or service-disabled veteran-owned, and whether you are domestically or foreign owned
- Describe any teaming arrangements and split the work between the prime and each teaming partner
- Describe similar supplies offered to the Government and to commercial customers for the past three years
- Answer the Government's nine questions on pricing for out-of-scope defects, long-lead parts, contract structure, property management, first article testing, one-year capacity, use of other small businesses, concerns, and parts sourcing
- Responses must be received or postmarked by close of business on the response due date
After award, you must have
- Test equipment that can run all required tests, with repeatability data, ready for the Government's IPE From SOW T38 02 June 2026.pdf.url.pdf:
The contractor shall develop test equipment capable of performing all test requirements as described in…
Not in the notice text
- No solicitation exists yet; the set-aside is not stated on SAM.gov, and the notice says the Government may decide not to compete
- The contract value and the price schedule are not stated
- Place of performance is not stated; only the delivery destination, Hill Air Force Base, is given
- Calibration accuracy tables in Appendix A are provided by the procuring contracting officer on request
- The SOW is a draft dated 27 May 2026, so requirements may change
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 28, 2026
- Notice type
- Sources Sought
- Office
- FA8252 AFSC OL-H Pzacb Scndary PWR, Hill AFB, UT
- Business type
- Aircraft, ship & vehicle parts (FedReady's grouping, from NAICS 336413)
- Versions
2 versions have been posted, newest first.
- Oct 28, 2026 · Amendment 0001 (this version)Due Nov 27, 2026
- Oct 26, 2026 · Sources SoughtDue Nov 27, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Latest amendment note (Amendment 1) from SAM.gov
Amendment 0001: 10/28/2026 to clarify estimated quantity and delivery schedule. Changes will be marked in red on "Sources Sought Notice" attachment. Changes made to this document do not affect the sources sought notice closing date. Please see attachements.
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