Combined Synopsis/Solicitation
FCC TERRE HAUTE Heating Condensate Pumps
Department of Justice · Federal Prison System / Bureau of Prisons
More open Federal Prison System / Bureau of Prisons contracts
AI summaryThe Federal Bureau of Prisons at Federal Correctional Complex (FCC) Terre Haute, Indiana, wants to buy heating condensate pumps and motors in five line items, supply only, with no installation. It is a total small business set-aside, and the response due date is November 2, 2026, 11:00 AM Eastern. A memo says the vendor must make at least 51 percent of the products' value. Delivery is FOB destination (the seller pays shipping to the site) to FCC Terre Haute, targeted on or before December 21, 2026. More in the summary
A newer version of this notice was posted Oct 21, 2026. It moves the due date from Oct 12, 2026 to Nov 2, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 1 of 11 attachments weren't read (Line 001 Old exsisting Shipco pump model 129A D.jpeg). Check the attachments on SAM.gov.
The Federal Bureau of Prisons at Federal Correctional Complex (FCC) Terre Haute, Indiana, wants to buy heating condensate pumps and motors in five line items, supply only, with no installation. It is a total small business set-aside, and the response due date is November 2, 2026, 11:00 AM Eastern. A memo says the vendor must make at least 51 percent of the products' value. Delivery is FOB destination (the seller pays shipping to the site) to FCC Terre Haute, targeted on or before December 21, 2026.
Who can bid (4)
- Small business under NAICS 333415 (the form shows a 1,250 employee size standard): this is a total small business set-aside
- The vendor supplying the quote must make at least 51 percent of the total value of the products it supplies; the memo says the non-manufacturer exception does not apply to these items
- Active registration in SAM, with a UEI, before award
Show all 4Show fewer
- Certify under the Buy American rules that each end product is a domestic end product, except any foreign end products listed on the certificate
How to submit: Email the completed and signed quote to C1livingston@bop.gov; faxed or hand-carried quotes are not accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
From the version posted Oct 21, 2026.
- Serious: Must manufacture at least 51 percent of the product value. A reseller or distributor that does not make the pumps and motors itself may not qualify, because the memo says the non-manufacturer exception does not apply to these items.
- Worth checking: Equal products need full technical papers. Each line names a brand and model, and any other make must come with complete technical documentation; the Government alone decides whether it is equal.
- Minor: Response due date moved from October 12, 2026 to November 2, 2026. The date offers are due was extended by a memo; older attached files, such as the first RFQ, still show October 12, 2026, so use November 2, 2026.
Show all 7Show fewer
- Minor: NAICS code changed to 333415. The second amendment replaced NAICS 423720 with 333415; older attachments still show 423720 and a 200 employee size standard, while the newest RFQ shows 1,250 employees.
- Minor: Strict delivery hours and site rules. Deliveries go to the local warehouse on weekdays between 7:00 AM and 1:30 PM; other times need five business days of advance coordination, and delivery staff may not take pictures.
- Minor: Some spec lines have wording gaps. Several lines read 'Must meet or performance standards of' with a word missing, so ask the contracting specialist what standard applies before pricing.
- Minor: Different blocks to complete in two places. The notice asks for blocks 17a, 20 and 30a to 30c, while the form's own note says to complete blocks 12, 17, 23, 24 and 30; fill in all of them to be safe.
Read from the notice and 10 attachments. 1 of 11 not read. Show which files.
- Memo to File Second (2) Amendment to Solicitation.docx (read)
- 2nd Updated RFQ- 15B41826Q00000005.pdf (read)
- 2nd Combined Synopsis Solicitation Replace Heating Condensate Pumps and Motors.docx (read)
- Memo to File Amendment to Solicitation.docx (read)
- Updated RFQ- 15B41826Q00000005.pdf (read)
- Combined Synopsis Solicitation Replace Heating Condensate Pumps and Motors.docx (read)
- RFQ- 15B41826Q00000005.pdf (read)
- SOW- Replace Heating Condensate Pumps and Motors.docx (read)
- Updated Statment of Work.docx (read)
- Memo to File Quote Due Date Extension.docx (read)
- Line 001 Old exsisting Shipco pump model 129A D.jpeg: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Item 0001: QTY 4 EA, equivalent to Shipco Model 128P, horizontal pump with a 25 HP motor, 460 V, 3-phase, 60 Hz, 3500 RPM, JM 284/286 frame
- Item 0002: QTY 2 EA, equivalent to Belle & Gossett Centriflo Vacuum Pump Model 658PF, vertical, 7.5 HP motor, 208-230/460 V, 1750 RPM, 213TCVC frame
- Item 0003: QTY 2 EA, equivalent to Belle & Gossett Centriflo Vacuum Pump Model 625PF, vertical, 5 HP motor, 208-230/460 V, 3500 RPM, 182TCVZ frame
- Item 0004: QTY 2 EA, equivalent to Goulds A-C 2000 Series Pump 4x3-9, cast iron/bronze fitted, 7.8-inch impeller, single seal, horizontal, 7.5 HP motor, 230/460 V, 1750 RPM, JP213 frame
- Item 0005: QTY 2 EA, equivalent to Goulds Pump GLW 66SV22NL4F50 with 20 HP motor, vertical, 208-230/460 V, 3500 RPM, 215TC frame
- All equipment new and free from defects, with industrial-duty motors suitable for continuous service and packaging that protects every part
- A warranty of at least one year (or the manufacturer's standard warranty if longer) covering materials, workmanship and manufacturer-related failures, plus equipment cut sheets and warranty papers at delivery
- Delivery FOB destination to FCC Terre Haute, 4700 Bureau Road South, Terre Haute, Indiana 47802, weekdays 7:00 AM to 1:30 PM
- Contract type
- Request for quote (RFQ) in a combined synopsis/solicitation; firm-fixed-price (FFP: one set price, whatever the work ends up costing) purchase order; supply only
- Period of performance
- Line period of performance September 14, 2026 to December 21, 2026; target delivery on or before December 21, 2026. Later dates and partial deliveries are accepted, but lead times are part of the evaluation
- Place of performance
- Delivery to FCC Terre Haute, 4700 Bureau Road South, Terre Haute, Indiana 47802
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government: the award goes to the responsible offeror whose conforming quote is best value, with price, past performance and delivery time considered
- Offers due
- November 2, 2026, 11:00 AM Eastern
- How to submit
- Email the completed and signed quote to C1livingston@bop.gov; faxed or hand-carried quotes are not accepted
What they'll judge offers on
- Price
- Past performance
- Delivery time: one delivery on or before December 21, 2026 is preferred, and lead times and deliveries are part of the evaluation
What to include when you submit
- Complete blocks 17a, 20, 30a, 30b and 30c of the Standard Form 1449 (SF 1449), the form you sign and return as your offer, and the attached quote sheets
- Put your company name and unique entity identifier (UEI) in the header of the quote sheets, and your email address and UEI in block 20
- Original signatures are required on the quote
- Include shipping costs in your price, FOB destination
- Quote the exact measurements and components specified
- Send with your offer: manufacturer product data sheets, technical specifications, operation and maintenance manuals and warranty documentation
- For any equal product (not the named brand), include complete technical documentation so the Government can decide whether it is equal
- Complete the Buy American certificate, listing any foreign end products by line item, country of origin and whether they exceed 55% domestic content
- Keep your System for Award Management (SAM) registration active and current; submitting an offer confirms your representations and certifications are up to date
Not in the notice text
- Part of the files was not read: pages 8 to 34 of the 40-page '2nd Updated RFQ- 15B41826Q00000005.pdf' (clauses and instructions to offerors) were left out, and the photo 'Line 001 Old exsisting Shipco pump model 129A D.jpeg' is attached but not read. The older RFQ files, which these replace, were also only partly read.
- The order of importance of price, past performance and delivery time is not stated; the evaluation text still holds a blank template note.
- What a bidder must send to show past performance is not stated in the text that was read.
- The deadline for questions is not stated; the contracting specialist says only that questions from interested parties who meet all solicitation requirements will be answered.
- Whether a quote may cover only some of the five line items is not stated.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 423720
- How to submit, from the AI summary: Email the completed and signed quote to C1livingston@bop.gov; faxed or hand-carried quotes are not accepted. Check it in the notice before you send anything.
Notice details
- Posted
- Sep 14, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Usp Terre Haute, IN
- Product/service code
- 4420 · Heat Exchangers and Steam Condensers
- Business type
- Wholesale & general supplies (FedReady's grouping, from NAICS 423720)
- Versions
7 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0006Due Nov 2, 2026
- Oct 20, 2026 · Amendment 0005Due Nov 2, 2026
- Oct 19, 2026 · Amendment 0004Due Nov 2, 2026
- Oct 19, 2026 · Amendment 0003Due Nov 2, 2026
- Oct 6, 2026 · Amendment 0002Due Nov 2, 2026 (changed)
- Sep 15, 2026 · Amendment 0001Due Oct 12, 2026
- Sep 14, 2026 · Combined Synopsis/Solicitation (this version)Due Oct 12, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
The Federal Bureau of Prisons, Federal Correctional Complex (FCC) Terre Haute, Indiana, is issuing this combined synopsis/solicitation for the requirements of 15B41826Q00000005 for heating and condensation pumps. This announcement constitutes the only solicitation. This solicitation is restricted, 100% Small Business set aside. The North American Industrial Classification System (NAICS) code applicable to this requirement is 333415. All quotes should include shipping costs, FOB destination. Please make sure that you are quoting on the exact measurements and components that are specified. The Government will award to the responsible offeror whose quote, conforming to the solicitation, are considered to be best value to the Government, with Price, Past Performance and Delivery time considered. Deliveries will be made to FCC Terre Haute. Located at 4700 Bureau Road South, Terre Haute, Indiana 47802 (812) 238- 1531. We will accept quotations with delivery dates past the targeted delivery date of December 21, 2026, and quotations with partial deliveries. Lead times and deliveries will be part of our evaluation process as we would prefer one delivery on or before the targeted date. The following MUST be completed before your offer can be accepted: Representations and Certifications: Please ensure that your registration is active and up to date in the online System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance. Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. The quote will be evaluated per FAR 12.203 and the government may then issue a purchase order (contract) that must be signed by both parties to complete contractual agreement. The Federal Acquisition Regulation (FAR) 4.203-1(b) requires all contractors seeking or currently doing business with the government to be registered with the System for Award Management (SAM) prior to award; information can be obtained at https://www.sam.gov/. All future information about this solicitation, including solicitation amendments, will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Please complete the attached Request for Quote, (RFQ) SF-1449 for submission of offers. The date for receipt of quotes is November 02th, 2026, by 11:00 AM EST. Payment will be made using Electronic Funds Transfer (EFT) through a purchase order. Completed AND signed quotes must be sent electronically to C1livingston@bop.gov. Faxed bids or hand carried quotes will NOT be accepted. Thank you for your interest and if you have any questions, please do not hesitate to contact me at 812-244-4400, ext. 4476. Sincerely, Carl Livingston Contract Specialist
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