Combined Synopsis/Solicitation
Vandenberg Crane Replacement
Department of Defense · Department of the Air Force
AI summaryThe Air Force's 309th Maintenance Support Group (MXSG) wants a business to remove the old overhead crane in Building 9320 at Vandenberg Space Force Base (VSFB), California, and design, build, install and test a new 4-ton crane with two 2-ton hoists. Only small businesses can bid. Award goes to the lowest price technically acceptable (LPTA: the lowest price among offers that meet every requirement), with delivery 36 weeks after receipt of order (ARO). The response due date is November 23, 2026, 3:00 PM Mountain Time. More in the summary
A newer version of this notice was posted Oct 21, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 3 of 15 attachments weren't read (CDRL - A003.pdf, CDRL - A001.pdf and 1 more). Check the attachments on SAM.gov.
The Air Force's 309th Maintenance Support Group (MXSG) wants a business to remove the old overhead crane in Building 9320 at Vandenberg Space Force Base (VSFB), California, and design, build, install and test a new 4-ton crane with two 2-ton hoists. Only small businesses can bid. Award goes to the lowest price technically acceptable (LPTA: the lowest price among offers that meet every requirement), with delivery 36 weeks after receipt of order (ARO). The response due date is November 23, 2026, 3:00 PM Mountain Time.
Who can bid
- Small business. The notice is a total small business set-aside under NAICS 333923, with a size standard of 1,250 employees.
- Active, current registration in SAM
How to submit: Email to hugo.ruano_gutierrez.1@us.af.mil AND lauren.reigenborn@us.af.mil. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 21, 2026.
- Serious: Small businesses only. This is a total small business set-aside, so a business that is not small under the 1,250-employee size standard cannot bid.
- Worth checking: Site visit on October 28, 2026 needs an RSVP. The visit is at the base, and the RSVP (due 3:00 PM Mountain Time on October 26, 2026) must include a government-issued ID scan and vehicle papers; the text does not say attendance is mandatory.
- Worth checking: Design must be approved before fabrication. The PE-stamped design package goes to the Government for written approval, so fabrication and ordering of materials cannot start until it is approved, and this sits inside the 36-week delivery.
Show all 9Show fewer
- Worth checking: California Professional Engineer needed. Structural calculations and drawings must be stamped by an engineer licensed in California, so a firm without one must team with or hire one.
- Worth checking: Limits on subcontracting and the nonmanufacturer rule apply. The clauses limit how much of the work a small business can pass to others and cover firms that do not make the crane themselves; read both clauses before deciding to team or resell.
- Worth checking: Hazardous materials in Building 9320. The contractor provides its own safety training, exposure monitoring and protective gear, and must stay out of regulated areas where exposure limits would be exceeded.
- Minor: Work hours are Monday through Thursday. On-site work is limited to four days a week, excluding federal holidays and base closures, which affects the installation schedule.
- Minor: Many documents with late-delivery limits. The work comes with 13 required data items, and the performance targets allow very few late or faulty submissions.
- Minor: California workplace safety rules may apply. The compliance matrix says cranes off exclusive federal land are inspected, tested and certified under California occupational safety rules, and it covers cranes over 3 tons; this crane is 4 tons.
Read from the notice and 12 attachments. 3 of 15 not read. Show which files.
- 309 MXSG SOW - Vandenburg Crane - Final (10-19-26).docx (read)
- 15853 - Vandenberg Crane Replacement Combo.docx (read)
- CDRL - A007.pdf (read)
- CDRL - A006.pdf (read)
- CDRL - A002.pdf (read)
- CDRL - A005.pdf (read)
- CDRL - A008.pdf (read)
- CDRL - A011.pdf (read)
- CDRL - A013.pdf (read)
- CDRL - A010.pdf (read)
- CDRL - A009.pdf (read)
- CDRL - A012.pdf (read)
- CDRL - A003.pdf: not summarized: open it on SAM.gov
- CDRL - A001.pdf: not summarized: open it on SAM.gov
- CDRL - A004.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Remove the existing overhead crane, hoists, trolleys, control panels and electrification in Building 9320, then palletize and stage the parts in the Government storage yard inside the building
- Design, build and install an indoor under-running single-girder bridge crane rated 4 tons (Crane Manufacturers Association of America (CMAA) Class D) with two cross-mounted 2-ton electric wire rope hoists
- Provide variable frequency drive (VFD) controls, a pendant control and a backup radio remote, limit switches, overload protection that stops hoisting above 110 percent of each hoist's rating, and a lockable main disconnect
- Check the runway beams and building supports, and have a California-licensed Professional Engineer (PE) sign and stamp the structural calculations and drawings
- Deliver 13 data items listed on the contract data requirements list (CDRL): removal plan, design package, electrical drawings, manuals, spare parts list, test plans, maintenance plan, schedule, safety plan and quality control plan
- Run static and dynamic proof-load tests at 125 percent of rated capacity, then nondestructive examinations (NDE) of welds, hooks and load-bearing parts, with a certified test report within 10 calendar days after successful testing
- Give a minimum one-year warranty on equipment, parts and installation labor, starting at final Government acceptance
- Name one project manager, hold a kickoff meeting within 30 calendar days of award, send a project schedule 15 calendar days after award with monthly updates, and clean the work area each workday
- Contract type
- Combined synopsis/solicitation for commercial items, issued as a request for quotation (RFQ); CLIN 0001, QTY 1 Lot. The price type is not stated.
- Period of performance
- Delivery: 36 weeks ARO, FOB Destination (the delivered-to-site price terms). One-year warranty after final Government acceptance.
- Place of performance
- Building 9320, Vandenberg Space Force Base (VSFB), California (SAM.gov lists Lompoc, CA, USA)
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA). Only the lowest-priced offer is checked for technical acceptability first; the next lowest is checked only if that one fails. One award will be made.
- Offers due
- November 23, 2026, 3:00 PM Mountain Time
- How to submit
- Email to hugo.ruano_gutierrez.1@us.af.mil AND lauren.reigenborn@us.af.mil
What they'll judge offers on
- Price: total proposed price
- Technical acceptability: the offer must fully meet all specifications in the statement of work (SOW)
What to include when you submit
- Email the offer to both contacts, Hugo Ruano Gutierrez and Lauren Reigenborn, and copy both on all correspondence
- Put the Notice ID and the project title in the subject line of every email
- Provide your CAGE Code and UEI (Unique Entity ID) when you submit your offer
- Be registered and current in SAM (System for Award Management)
- Send questions or comments by email to both contacts no later than 3:00 PM Mountain Time on November 6, 2026
After award, you must have
- A Professional Engineer licensed in California to sign and stamp the structural calculations and drawings, needed before fabrication From 309 MXSG SOW - Vandenburg Crane - Final (10-19-26).docx:
All structural calculations and drawings shall be prepared, signed, and stamped by a Professional Engineer (PE) licensed in the State of California…
- Contractor personnel must meet base access, badging and escort rules From 309 MXSG SOW - Vandenburg Crane - Final (10-19-26).docx:
All contractor personnel shall comply with all VSFB access control, badging, and escort requirements.
Not in the notice text
- Three data item forms (CDRL A001, A003 and A004) were attached but not read, and the middle of the statement of work (part of the crane compliance matrix) was not read
- The Government's estimate or budget is not stated
- The text does not say whether attending the October 28, 2026 site visit is required to bid
- How the 36 weeks are split between design approval, fabrication and on-site work is not stated, and outage windows are set later with the Contracting Officer's Representative
- The required format or contents of the offer beyond price, CAGE Code and UEI are not described
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 333923
- How to submit, from the AI summary: Email to hugo.ruano_gutierrez.1@us.af.mil AND lauren.reigenborn@us.af.mil. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- FA8227 AFSC OL H Pzim, Hill AFB, UT
- Product/service code
- 3950 · Winches, Hoists, Cranes, and Derricks
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 333923)
- Versions
3 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0002Due Nov 23, 2026
- Oct 20, 2026 · Amendment 0001 (this version)Due Nov 23, 2026
- Oct 20, 2026 · Combined Synopsis/SolicitationDue Nov 23, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Please reference this requirement Notice ID and Project Title in subject line of any email correspondance. Please include Hugo Ruano Gutierrez and Lauren Reigenborn in ALL email correspondance. This requirement includes a site visit on 28 October 2026 and an RSVP is required for attendance. Please RSVP NLT 1500 Mountain Time on 26 October 2026. When RSVPing please provide a scan of official government issued ID such as driver's licesnse or passport and current registration, proof of insurance, or valid rental vehcile agreement as applicable for any vehicle(s) you will be brining on the installation.
Similar open opportunities
- Gantry CraneNAVAIR at Lakehurst, NJ intends to buy two gantry cranes (P/N M582A2T21-A20) from B.E Wallace, the original maker, or its authorized distributors, without full competition.
- Sling, Cargo, Net
- Drum, Winch
- Lift Beam
- Sling, 30 in LGThe Navy's NAVSUP Weapon Systems Support office in Mechanicsburg, PA is asking for quotes on a 30-inch sling (a lifting sling).