Combined Synopsis/Solicitation
Prescott Fresh Produce 27
Department of Veterans Affairs
AI summaryOnly small businesses can quote on this Department of Veterans Affairs request for quotes, 36C26227Q0059 (Prescott Fresh Produce 27). The VA wants fresh produce delivered twice a week to the Nutrition and Food Services dock at the VA healthcare system in Prescott, AZ, from January 3, 2027 to January 2, 2028. Quotes are due November 10, 2026, 3:00 PM Pacific (6:00 PM Eastern), and the award goes on price only. More in the summary
A newer version of this notice was posted Oct 27, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 21, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 3 attachments weren't read (Solicitation PRICING.xlsx). Check the attachments on SAM.gov.
Only small businesses can quote on this Department of Veterans Affairs request for quotes, 36C26227Q0059 (Prescott Fresh Produce 27). The VA wants fresh produce delivered twice a week to the Nutrition and Food Services dock at the VA healthcare system in Prescott, AZ, from January 3, 2027 to January 2, 2028. Quotes are due November 10, 2026, 3:00 PM Pacific (6:00 PM Eastern), and the award goes on price only.
Who can bid
- Small business. This is a total small business set-aside; the size standard is 700 employees under NAICS 311991.
- Active SAM.gov registration, since the offer must show your unique entity ID (UEI)
- Online ordering website for the VA's food service staff to place daily orders
How to submit: Email to victor.oliveros@va.gov; oral offers are not accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: Small business set-aside, total. Only small businesses (700 employees or fewer) can bid; the offer includes a limitations on subcontracting certificate, so a small business must keep enough of the supply work in-house.
- Serious: Twice-weekly refrigerated deliveries to the VA dock. The business must deliver every Tuesday and Friday during set hours in a refrigerated vehicle that can reach the dock, so it needs a local delivery route to Prescott.
- Worth checking: Online ordering website required. The VA places orders on your website by 5 pm the day before, so a bidder without an online ordering system may struggle to perform.
Show all 9Show fewer
- Worth checking: Quantities vary with demand and have no unit of issue. The product list gives a 'QTY TO ORDER' number per item without saying the unit or the period, and orders may rise or fall, which makes pricing riskier.
- Worth checking: Late or missed deliveries cost you money. If you fail to deliver an item or substitute, the VA may buy it elsewhere and charge you the extra cost.
- Worth checking: Product quality and credit terms. Items need at least 5 days of shelf life, and the driver must give credit on the spot for damaged, missing or short-dated items.
- Minor: Subcontracting certificate points to the wrong section and is not in the clause list. The offer packet asks for VAAR 852.219-78 under 'Section C.4', but C.4 in the solicitation is a different clause (52.217-9) and no 852.219 clause appears in the clause list. Ask the contracting officer which governs.
- Minor: Contract length wording differs. The statement of work calls the contract year to year, while the extension clause caps total duration, including extensions, at one year.
- Minor: Insurance wording cites California law. The insurance paragraph refers to State of California laws although the work is in Prescott, Arizona; ask which state's workers' compensation rules apply.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- 36C26227Q0059_1.docx (read)
- 36C26227Q0059.docx (read)
- Solicitation PRICING.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Supply 47 fresh produce items (apples, bananas, berries, lettuces, onions, peppers, tomatoes, melons and more), each with a quantity in a 'QTY TO ORDER' column, for example BANANA 40 LB, QTY 144, and STRAWBERRY 8 LB, QTY 308 (unit of issue not stated beyond the pack size)
- Deliver on Tuesdays and Fridays between 0700 and 1400 directly to the Nutrition and Food Services dock, Building 108, Courtyard B, in a clean refrigerated vehicle
- Take orders through the contractor's online website, with the VA ordering by 5 pm the day before items are needed (email or phone if the site is down)
- Deliver product with at least a 5-day shelf life, labeled with shelf life or expiration date, and meeting USDA standards
- Issue credit at delivery for damaged, missing or short-dated items, and take back empty storage racks after each delivery
- Tell the VA right away about any food recall on items delivered
- Name a program manager in writing and keep required insurance
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing), with options to increase quantity and to extend the term
- Period of performance
- January 3, 2027 to January 2, 2028; total duration with any extension may not exceed one year
- Place of performance
- Northern Arizona VA Health Care System, Prescott, 500 Highway 89 North, Prescott, AZ 86313
- Estimated value
- Not stated
- How they'll choose
- Price only. Award goes to the responsible bidder whose conforming offer is most advantageous to the Government, with price as the only factor listed.
- Offers due
- November 10, 2026, 3:00 PM Pacific (6:00 PM Eastern) (from the version posted Oct 21, 2026; amended since)
- How to submit
- Email to victor.oliveros@va.gov; oral offers are not accepted
What they'll judge offers on
- Price (total price for the base requirement plus all options)
What to include when you submit
- Complete and sign the Standard Form 1449 (SF 1449: the form you sign and return as your offer), page 1
- Section B.1: vendor information with your SAM unique entity ID (UEI), and acknowledgement of any amendments
- Section B.3: schedule of supplies identifying the specific manufacturer and model number being offered
- Section B.4: delivery schedule
- Return the attached price sheet (Solicitation PRICING.xlsx) with your offer
- Include the VAAR 852.219-78 VA Notice of Limitations on Subcontracting certificate of compliance for supplies and products
- Include your offer representations and certifications (FAR 52.212-3, commercial items)
- Hold your prices firm for 60 calendar days after the date offers are received
- Send questions by email only, by 12:00 PM Pacific on November 4, 2026; phone questions are not accepted
After award, you must have
- Workers' compensation and public liability insurance; proof is due within 15 calendar days after award From 36C26227Q0059_1.docx:
Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.
Not in the notice text
- Solicitation PRICING.xlsx, the price sheet that must be returned with the offer, is attached but not read; check it on SAM.gov for the line items to price
- The unit of issue and the time period for the 'QTY TO ORDER' numbers are not stated
- The estimated contract value is not stated
- No incumbent is named
- Whether the options to increase quantity carry separate prices is not stated
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 311991
- How to submit, from the AI summary: Email to victor.oliveros@va.gov; oral offers are not accepted. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 262-Network Contract Office 22 (36C262), Gilbert, AZ
- Product/service code
- 8915 · Fruits and Vegetables
- Business type
- Food & food service (FedReady's grouping, from NAICS 311991)
- Versions
3 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0002Due Nov 10, 2026
- Oct 21, 2026 · Amendment 0001Due Nov 10, 2026
- Oct 21, 2026 · Combined Synopsis/Solicitation (this version)Due Nov 10, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. 1.A. Project Title: Prescott Fresh Produce 27 1.B. Project Location: VA Prescott Healthcare System, 500 N. State Highway 89, Prescott, AZ 86313 1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26227Q0059. 1.D. Set Aside: This solicitation is SB set-aside 1.E. Applicable NAICS code: 311991 1.F. Small Business Size Standard: 700 Employees 1.G. Type of Contract: Firm Fixed Price 1.H. Period of Performance: 1/3/2027-1/2/2028 2. Key solicitation milestones are: 2.A. Submit any questions regarding this procurement via email to victor.oliveros@va.gov no later than 12:00 Pacific Local Time, November 4, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov. 2.B. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit the enclosed SF 1449 via email no later than 15:00 Pacific Local Time, November 10, 2026, to victor.oliveros@va.gov . Ensure the following are completed and/or included in the offer packet: 2.B.1. SF 1449 page 1, 2.B.1.a. Section B.1 - Vendor Information with SAM UEI Number 2.B.1.b. Section B.1 - Acknowledgement of amendments 2.B.1.c. Section B.3 - Schedule of Supplies identifying specific manufacturer and model number being offered 2.B.1.d. Section B.4 - Delivery Schedule 2.B.1.e. Section C.4 - VAAR 852.219-78 VA Notice of Limitations on Subcontracting- Certificate of Compliance of Supplies and Products 2.B.1.f. Section E.5 - FAR 52.212-3 Offeror Representations and Certifications Commercial Items
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