Solicitation
Ergonomic Workstations JTF WHEM
Department of Defense · Department of the Army
AI summaryThe Army's 410th Contract Support Brigade, Regional Contracting Office Miami, is buying ergonomic workstations and office furniture for three operations rooms at U.S. Southern Command headquarters in Doral, FL, under solicitation W91QEX27QA001 (Ergonomic Workstations JTF WHEM). It is a total small business set-aside, but proposers must show an active Top Secret facility clearance and cleared staff when the proposal is submitted. The response due date is November 23, 2026, 9:00 AM Eastern. More in the summary
AI summary Beta
The notice looks incomplete: Part of the solicitation text was left out of what was read (the middle of both the solicitation and the statement of work), so how to submit the proposal, volume and page limits, and the start of the site visit section are not available; check the full documents on SAM.gov. Check the attachments on SAM.gov.
The Army's 410th Contract Support Brigade, Regional Contracting Office Miami, is buying ergonomic workstations and office furniture for three operations rooms at U.S. Southern Command headquarters in Doral, FL, under solicitation W91QEX27QA001 (Ergonomic Workstations JTF WHEM). It is a total small business set-aside, but proposers must show an active Top Secret facility clearance and cleared staff when the proposal is submitted. The response due date is November 23, 2026, 9:00 AM Eastern.
Who can bid
- Small business. This is a total small business set-aside under NAICS 337214 (SAM.gov set-aside: Small Business Set Aside - Total).
- Active Top Secret facility clearance (FCL) and cleared people: personnel must hold an active TS clearance (T5 or T5R investigation) with SCI eligibility in DISS at the time the proposal is submitted, and keep it through the contract
- Personnel doing manufacturer-specific, motorized workstation, monitor-mount or specialized assembly installation must be trained or qualified by the manufacturer
Things to watch (11)
From the version posted Oct 23, 2026.
- Serious: Total small business set-aside. Only small businesses can bid on this solicitation.
- Serious: Top Secret facility clearance and cleared staff required with the proposal. Proposals that do not show an active Top Secret facility clearance and a certified roster of staff with TS/SCI eligibility at submission are rated FAIL and rejected, so a business without these cannot compete.
- Serious: Site visit and base access paperwork due October 30, 2026. Attendees at the November 6, 2026 meeting (8:00 AM EST) need base access forms and two valid U.S. IDs sent by October 30, 2026, 9:00 AM ET. The site visit clause says bidders are urged and expected to inspect the site; the start of the section was not available, so check whether attendance is required.
Show all 11Show fewer
- Worth checking: Funds not yet available. The Government says funds are not presently available for any of the 40 line items, so award depends on appropriated funds becoming available.
- Worth checking: Workstation counts differ between notice and evaluation section. The notice text asks for at least 35 workstations in Room 1 and about 35 in Room 2; the evaluation section sets minimums of 25 (Room 1) and 30 (Room 2), with a target of 35 each. Room 3 has a minimum of 75 and a target of 87. Ask the contracting officer which count governs.
- Worth checking: Room-by-room schedule with early-delivery credit. Rooms must be installed 50 calendar days (Room 1), 45 (Room 2) and 90 (Room 3) after award/NTP, and the Government favors earlier turnover. Installation can start only after demolition is finished and the Government's power work is complete.
- Worth checking: Off-site storage and removal costs are in your fixed price. You must provide climate-controlled off-site warehousing, remove old furniture to the Logistics Readiness Center Miami first, and clean up daily without Government dumpsters; none of these can be billed separately.
- Worth checking: Past performance must show 100 consoles in secure command centers. Relevant past work means at least 100 heavy-duty sit-to-stand consoles in 24/7 command centers or secure DoD/Federal spaces within the last three years; firms without it get a neutral rating.
- Worth checking: Long non-prorated warranties. The package needs a 10-year non-prorated warranty on frames, worksurfaces and lift columns, 5 years on chairs and 1 year of on-site labor.
- Minor: Contradiction on discussions. The award section is headed 'Award Without Discussions' but says the Government intends to award a contract with discussions; offer your best terms the first time.
- Minor: Controlled facility rules. Visitors are escorted at all times, phones and cameras are barred inside, and photos or social media posts about the project need written approval.
Read from the notice and 2 attachments. Show which files.
- Solicitation - W91QEX27QA001.pdf (read)
- SOW - JTF-WHEM FURNITURE BUY.pdf (read)
Full summary
What they want
- Design and space-plan three rooms: Room 1 (JPG) and Room 2 (POD) at 35 workstations each, and Room 3 (JOC) at 87 consoles (80 operator/analyst plus 7 leadership)
- Supply motorized sit-to-stand control-room consoles with slatwall assemblies, articulating monitor arms and mesh drafting stools: CLIN 0001 QTY 35 Each, CLIN 0013 QTY 35 Each, CLIN 0024 QTY 87 Each
- Supply conference tables and chairs, mobile storage pedestals, peripheral storage and two collaboration tables (CLINs 0008 to 0012, 0020 to 0023, 0031 to 0034)
- Remove existing furniture before new furniture arrives, take it to the Logistics Readiness Center Miami, and keep a Property Disposition Manifest
- Store furniture in a climate-controlled off-site warehouse and deliver, assemble and install it room by room on the Government's phased schedule
- Pass joint walkthroughs, fix punch-list items, hold training briefings and deliver as-built drawings and warranty documents
- Options: up to 8 extra workstation packages (CLINs 0035 to 0039) and up to 5 months of a 40-foot on-site storage container (CLIN 0040)
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing), single award, with option line items for extra workstations and a storage container
- Period of performance
- No fixed term stated. Final closeout is due no later than 120 calendar days after award/notice to proceed (NTP); required warranties run 10 years (structure and lift), 5 years (chairs) and 1 year (labor)
- Place of performance
- Headquarters U.S. Southern Command, 9301 NW 33rd Street, Doral, FL 33172
- Estimated value
- Not stated
- How they'll choose
- Best value tradeoff: the Government may pay more for stronger design, faster delivery, past performance or warranty terms. Non-price factors together are significantly more important than price. A pass/fail security gateway comes first.
- Offers due
- November 23, 2026, 9:00 AM Eastern
What they'll judge offers on
- Pass/fail security gateway: active Top Secret facility clearance and cleared staff shown at proposal submission
- Factor 1, Technical & Space Planning Capability (most important): (1A) space-planning layout and ergonomics (workstation count, life-safety aisles, sightlines to the video wall, cable routing), (1B) product compliance and durability standards (pass/fail)
- Factor 2, Master Milestone & Delivery Schedule: earlier room turnover than the baseline, schedule realism, Government dependencies, risk mitigation
- Factor 3, Past Performance: recent (within 3 years) and relevant work, quality of performance
- Factor 4, Management Approach, Logistics, & Warranty / Repair and Replacement Parts: phased logistics, removal of old furniture, warranty coverage, local repair parts service
- Factor 5, Cost / Price (least important): completeness, reasonableness and unbalanced pricing, including option prices
What to include when you submit
- Volume I must include verification of an active Top Secret Facility Clearance (FCL) with your CAGE code
- Volume I must include a certified Staffing Security Roster confirming that every proposed project manager, lead installer and on-site assembly technician has active DISS TS/SCI eligibility
- Propose a room layout for each of the three rooms and show the workstation count against the minimum and target counts
- Give a project schedule with milestone commitments for each room and for final closeout, including your Government dependencies and risk mitigation
- Past performance: contracts performed within three (3) years of the solicitation release date, involving at least 100 heavy-duty sit-to-stand consoles in active 24/7 command centers, EOCs, or secure DoD/Federal spaces; CPARS/PPIRS reports, completed PPQs and customer references are evaluated
- Describe your logistics, off-site storage, removal of old furniture and warranty coverage (10-year structure and lift, 5-year chairs, 1-year labor) and your local repair parts network
- Price every contract line item (CLINs 0001 to 0040), including the option lines
- Include the solicitation number, your name, address, telephone number, unique entity ID (UEI) and a statement of agreement with all terms
- Hold your prices firm for 60 calendar days after the date set for receipt of offers
After award, you must have
- Level I Operations Security (OPSEC) awareness training for contractor employees, within 30 calendar days of reporting for duty and annually after From Solicitation - W91QEX27QA001.pdf:
New employees must be trained within 30 calendar days of their…
Not in the notice text
- Part of the solicitation text was left out of what was read (the middle of both the solicitation and the statement of work), so how to submit the proposal, volume and page limits, and the start of the site visit section are not available; check the full documents on SAM.gov
- Whether attendance at the November 6, 2026 meeting and site visit is required is not stated in the text available
- The question deadline is not stated in the text available
- The Government's price estimate is not given
- The DD Form 254 (security classification specification) was not part of the text read
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 337214
- How and where to submit is in the notice text and its attachments on SAM.gov.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Solicitation
- Office
- 0410 AQ HQ Contract, Doral, FL
- Product/service code
- 7110 · Office Furniture
- Business type
- Furniture & office supplies (FedReady's grouping, from NAICS 337214)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
The 410th Contract Support Brigade (CSB) – Regional Contracting Office (RCO) Miami hereby issues Solicitation No. W91QEX-27-Q-A001 for the acquisition of a Firm-Fixed-Price (FFP) contract action supporting the United States Southern Command (SOUTHCOM) and the USSOUTHCOM Joint Task Force – Western Hemisphere (JTF-WHEM). The Government requires a complete turnkey solution to modernize three (3) operational workspaces with modular ergonomic workstations and supporting office furniture. The resulting contract requires the awardee to provide all project management, design services, pre-installation site surveys, freight and delivery, removal and disposal of existing furniture, assembly, installation, and final acceptance testing. All proposed pricing must be fully inclusive of all freight, labor, materials, and services required to deliver fully operational workspaces. Work is distributed across three (3) primary operational areas with the following targets: • Room 1 – JPG: Propose a room layout to accommodate and furnish at least 35 workstations (planning target: approximately 35). • Room 2 – POD: Propose a room layout to accommodate and furnish at least approximately 35 workstations (planning target: approximately 35). • Room 3 – JOC: Propose a room layout to accommodate and furnish 80 operator/analyst workstations and 7 leadership workstations (planning target: approximately 87). Submissions must demonstrate compliance with all ergonomic, design, and operational specifications outlined in the Statement of work (SOW).
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