Sources Sought
INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) PREVENTIVE MAINTENANCE AND REPAIR SERVICES FOR U.S. FIRE APPARATUS AT NAVY Region (Yokosuka, Atsugi, and Sasebo), JAPAN
Department of Defense · Department of the Navy
AI summaryThe Navy's Naval Facilities Engineering Command Far East (NAVFAC FE) posted a sources sought notice (market research only, no award) for solicitation N40084FY27USFIRETRUCK: preventive maintenance and repair of U.S. fire apparatus at Navy bases in Yokosuka, Atsugi and Sasebo, Japan. The planned contract is an indefinite delivery, indefinite quantity (IDIQ: orders placed as needed) with one 12-month base period and four 12-month options. Interested firms must email their information by November 24, 2026, 2:00 PM Japan Standard Time. More in the summary
Market research, not a bid. Replying is free and tells Department of the Navy who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
This summary may miss requirements: 1 of 3 attachments weren't read (Encl 1_DRAFT PWS US Fire Apparatus.pdf). Check the attachments on SAM.gov.
The Navy's Naval Facilities Engineering Command Far East (NAVFAC FE) posted a sources sought notice (market research only, no award) for solicitation N40084FY27USFIRETRUCK: preventive maintenance and repair of U.S. fire apparatus at Navy bases in Yokosuka, Atsugi and Sasebo, Japan. The planned contract is an indefinite delivery, indefinite quantity (IDIQ: orders placed as needed) with one 12-month base period and four 12-month options. Interested firms must email their information by November 24, 2026, 2:00 PM Japan Standard Time.
Who can bid
- Authorized to operate and do business in Japan and to follow Japanese laws, decrees, labor standards and regulations
- Any certification, training or licensure the PWS requires will be enforced in the contract
How to submit: Email to Ms. Yuka Yabuta (yuka.yabuta.ln@us.navy.mil) and Ms. Amanda Jo (amanda.jo.civ@us.navy.mil); no telephone calls or facsimiles. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
From the version posted Oct 22, 2026.
- Serious: Must be authorized to do business in Japan. Work is performed entirely in Japan, so a U.S. small business needs Japanese business authorization and compliance with Japanese labor rules, or a local partner.
- Worth checking: Status of Forces Agreement (SOFA) contractor status is not guaranteed. The Government may or may not give "United States Official Contractor" status, which can affect how a U.S. firm operates in Japan.
- Worth checking: Draft PWS attached but not read. The draft PWS with the real scope, annexes and licensing needs is a controlled file; request access on SAM.gov before answering the form's questions.
Show all 7Show fewer
- Minor: Market research only. This notice is not a request for quotes and leads to no award by itself; respondents are not told the results.
- Minor: Late or incomplete responses are not considered. Responses that arrive after the response due date or lack the required information are dropped.
- Minor: Payment currency not decided. The form asks whether you prefer payment in U.S. dollars or Japanese yen, and the project form asks for contract price in yen.
- Minor: Notice mentions economic analysis. The text says firms should be capable of performing economic analysis, which does not match fire apparatus maintenance; ask the contacts what is meant.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- Encl 2_KTR Info Sheet N40084FY27USFIRETRUCK.docx (read)
- SOURCES SOUGHT NOTICE.pdf (read)
- Encl 1_DRAFT PWS US Fire Apparatus.pdf: not read (access is restricted): request it on SAM.gov
Full summary
What they want
- Preventive maintenance and repair services for U.S. fire apparatus at Commander Fleet Activities Yokosuka, Naval Air Facility Atsugi and Commander Fleet Activities Sasebo, and outlying areas they support
- All labor, supervision, management, tools, materials, equipment, facilities, transportation and incidental engineering needed for the work
- A performance-based contract covering both recurring work and non-recurring work items
- A performance work statement (PWS: the document that describes the work) organized in annexes, including General Information, Management and Administration, and Transportation
- Possible added services at added locations within the scope of the annexes
- Contract type
- Indefinite delivery, indefinite quantity (IDIQ), performance-based, with recurring and non-recurring work
- Period of performance
- One 12-month base period and four 12-month option periods (estimated)
- Place of performance
- Japan: Yokosuka, Atsugi and Sasebo, and outlying areas supported by those installations
- Estimated value
- Not stated
- Offers due
- November 24, 2026, 2:00 PM Japan Standard Time
- How to submit
- Email to Ms. Yuka Yabuta (yuka.yabuta.ln@us.navy.mil) and Ms. Amanda Jo (amanda.jo.civ@us.navy.mil); no telephone calls or facsimiles
- Page limits
- Contractor Information Form: 1 page. Project experience form: 2 pages per project, up to 3 projects
What to include when you submit
- Use the email subject line: N40084FY27USFIRETRUCK Sources Sought for IDIQ Preventative Maintenance and Repair Services for U.S. Fire Apparatus at U.S. Navy Region, Japan
- Complete the Sources Sought Contractor Information Form (Enclosure 2): firm name, address, unique entity ID, CAGE code and point of contact
- Say whether the firm is registered in the System for Award Management (SAM)
- Answer the form's five questions: Japan registrations and licenses, comments on the draft PWS, other non-price factors, USD or JPY payment preference, and any other information
- List up to three projects from the last five years that best show preventive maintenance and repair of U.S. fire apparatus
- Fill out one project experience form per project, including whether you were the prime or a subcontractor, contract type, price in yen, and the share of work you self-performed
- Write the response in English; do not change the content of the forms
Not in the notice text
- The draft performance work statement (Encl 1_DRAFT PWS US Fire Apparatus.pdf) is attached but not read; it is a controlled file, so request access on SAM.gov. The vehicle types, number of units, service intervals and annex details are there.
- No set-aside is stated on SAM.gov, and the notice text does not give a set-aside.
- The Government's estimated value is not stated.
- Whether a local Japanese office or company is required, and how host-country taxes and exchange rates will be handled, are not stated in the text read.
- Which non-price evaluation factors will be used is not stated; the form asks respondents for suggestions beyond Experience and Past Performance.
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Sources Sought
- Office
- Navfacsyscom Far East
- Product/service code
- J042 · Maint/Repair/Rebuild of Equip – Fire Fighting/Rescue/Safety Equip; Environ Protect Equip/Matls
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811111)
- Versions
2 versions have been posted, newest first.
- Oct 22, 2026 · Amendment 0001 (this version)Due Nov 24, 2026
- Oct 22, 2026 · Sources SoughtDue Nov 24, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
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