Sources Sought
Preventative Maintenance of Bruker Equipment
Department of Defense · Defense Health Agency (DHA)
AI summaryThis is a sources sought notice, not a solicitation: the Defense Health Agency, for the U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID) at Fort Detrick, Maryland, wants capability statements from firms that can maintain and repair Bruker lab instruments. The response due date is November 5, 2026, 11:00 AM Eastern. No contract will be awarded from this request for information (RFI), and the draft work covers yearly preventive maintenance plus repairs for several Bruker instruments. More in the summary
Market research, not a bid. Replying is free and tells Defense Health Agency (DHA) who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
This summary may miss requirements: 1 of 4 attachments weren't read (WRAIR_PWS.docx). Check the attachments on SAM.gov.
This is a sources sought notice, not a solicitation: the Defense Health Agency, for the U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID) at Fort Detrick, Maryland, wants capability statements from firms that can maintain and repair Bruker lab instruments. The response due date is November 5, 2026, 11:00 AM Eastern. No contract will be awarded from this request for information (RFI), and the draft work covers yearly preventive maintenance plus repairs for several Bruker instruments.
Who can bid
- Service technicians and engineers must be Bruker certified and factory trained on Avance NMR systems (USAMRICD work statement)
How to submit: E-mail only, to the Contract Specialist (Kirstin.L.Quinn.civ@health.mil) named in the RFI. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 21, 2026.
- Worth checking: Information request only, no award. Responding does not lead to a contract. A separate solicitation may follow, and skipping this RFI does not shut a firm out of it.
- Worth checking: WRAIR work statement not read. The Walter Reed Army Institute of Research work statement is attached on SAM.gov but could not be opened here, so that part of the scope and its instruments are not covered.
- Worth checking: Manufacturer-certified technicians needed. The NMR work requires Bruker-certified, factory-trained technicians. A firm without them, or a partner that has them, will struggle to qualify.
Show all 8Show fewer
- Worth checking: Repair parts and travel included in price. For the NMR system the contractor pays for all training, labor, travel and parts however often repairs are needed, so repair costs are a pricing risk. Consumables like filters are excluded.
- Worth checking: Fast response times. Email reply is due within 1 business day and on-site service within 5 business days (routine PM) or 2 business days (repairs). The NMR work needs OEM parts on hand and installed within 48 hours.
- Worth checking: Military base access and screening. Staff must pass Fort Detrick access checks, vehicles are searched, and non-U.S. citizens need extra approval. Work in some lab areas may also need TB screening and vaccinations.
- Minor: Work would start about March 2031. The RFI gives a 5-year ordering period starting on or about 11 March 2031, far from the response due date, so planning and pricing are far off.
- Minor: NMR sample changer size differs. The NMR work statement says the system has a 20 sampling case in one place and a 30 sampling case in another. Check which is correct before pricing.
Read from the notice and 3 attachments. 1 of 4 not read. Show which files.
- RFI_Bruker Maintenance.docx (read)
- USAMRIID_ timsTOF_ MALDI_ PWS.docx (read)
- USAMRICD NMR_ PWS.pdf (read)
- WRAIR_PWS.docx: not read (it couldn't be opened): open it on SAM.gov
Full summary
What they want
- Send a capability statement (max 10 pages) showing your technical experience and whether you provide these services commercially
- Yearly preventive maintenance (PM) for a Bruker timsTOF (S/N 191134200103) and an Evosep (S/N 1000S00612) at USAMRIID
- Yearly preventive maintenance for a Bruker LabScape Complete 48 MALDI Biotyper (S/N 189013240736) at USAMRIID
- Unscheduled repair of those instruments: email reply within 1 business day, on-site repair within 2 business days
- For the Army chemical defense institute (USAMRICD): one PM visit a year, unlimited repairs and software updates on a Bruker Avance III 500 NMR system, with telephone support
- Field service reports after each visit; the NMR work also needs monthly and annual reports
- Walter Reed Army Institute of Research (WRAIR) services are described in a draft work statement that was attached but not read
- Contract type
- Non-personal services; commercial services under FAR Part 12 (per the draft work statement). Sources sought stage, no contract type set.
- Period of performance
- The RFI estimates a 5-year ordering period commencing on or about 11 March 2031
- Place of performance
- Frederick, MD per SAM.gov. The RFI names USAMRIID, 1425 Porter Street and 8100 Porter Street, Fort Detrick, MD 21702-5011. The NMR work statement names USAMRICD, 8350 Ricketts Point Road, Aberdeen Proving Ground, MD 21010-5400.
- Estimated value
- Not stated
- Offers due
- November 5, 2026, 11:00 AM Eastern
- How to submit
- E-mail only, to the Contract Specialist (Kirstin.L.Quinn.civ@health.mil) named in the RFI
- Page limits
- Capability statement: 10 pages (cover page not counted)
What to include when you submit
- Describe your technical experience for the listed tasks and say whether you provide these services commercially
- State whether these types of services are commercial in nature
- Fill in the table with RFI number, CAGE code, UEI, company name, address, point of contact, phone, e-mail, tax identification number and web page
- Format: single spaced, blank line between paragraphs, 12-point minimum font, Times New Roman; tables and illustrations may use 8-point or larger and may be landscape
- Mark anything proprietary as "Proprietary"
- Do not phone; no evaluation letters or results will be sent to responders
After award, you must have
- Training or certification documentation for working on each serviced instrument must go to the technical point of contact with each field service report (USAMRIID work statement) From USAMRIID_ timsTOF_ MALDI_ PWS.docx:
The Contractor will include and provide their training and/or certification documentation for working with the specific instrument serviced with the Field Service Report to the TPOC.
- Employees need Fort Detrick installation access, which includes a criminal history check; non-U.S. citizens need approval From USAMRIID_ timsTOF_ MALDI_ PWS.docx:
A Criminal History Check will be conducted on all Contractor and subcontractor employees requiring base access.
- Anti-Terrorism Level I training for all employees with installation access, within 30 calendar days after the contract start date From USAMRIID_ timsTOF_ MALDI_ PWS.docx:
AT Level I awareness training within 30 calendar days after contract start date…
Not in the notice text
- The Walter Reed Army Institute of Research (WRAIR) draft work statement (WRAIR_PWS.docx) is attached on SAM.gov but could not be opened here, so its instruments and requirements are not covered
- The set-aside is not stated on SAM.gov
- No value, budget or Government estimate is given
- How many awards are planned, how the solicitation would be evaluated, and the solicitation date are not stated
- The RFI lists two Fort Detrick addresses, while the USAMRIID work statement names only 1425 Porter Street
- Which instruments sit at which site beyond those named in the work statements
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Sources Sought
- Office
- Defense Health Agency, Fort Detrick, MD
- Product/service code
- J066 · Maint/Repair/Rebuild of Equipment – Instruments and Laboratory Equipment
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811210)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
Refer to attached documents
Similar open opportunities
- Imaging Service & Preventative Maintenance EHCC & MTVThe Department of Veterans Affairs (Network Contracting Office 15) is asking which firms can provide preventive maintenance and repair service for GE imaging equipment at the…
- Preventative Maintenance & Inspection Services of biomedical equipmentThe Indian Health Service's Portland Area office is asking which businesses can do preventive maintenance and inspection of biomedical equipment at five clinic sites in Idaho,…
- Magnaflux Demagnetizer Semi Annual Preventative Maintenance (Re-Bid)Only small businesses can quote: the Navy's Fleet Readiness Center (FRC) East at Cherry Point, North Carolina, wants twice-yearly preventive maintenance (PM) on its Magnaflux…
- Preventative Maintenance and Repairs