Solicitation
36-Month Electrical Distribution Testing
Department of Veterans Affairs
AI summaryThe VA's Network Contracting Office 7 (Atlanta) wants a service-disabled veteran-owned small business to do the scheduled 36-month inspection, testing, calibration, maintenance and infrared scanning of electrical distribution equipment at three Atlanta VA sites: the Decatur main campus, the Fort McPherson clinic and the Trinka-Davis clinic in Carrollton, GA. It is a one-time firm-fixed-price job with no option years; all field work must be done within 240 calendar days after a Notice to Proceed, around hospital outage schedules. More in the summary
AI summary Beta
Summary of the version posted Oct 8, 2026. The notice was amended Nov 6, 2026. The due date moved from Oct 19, 2026 to Nov 20, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 3 of 5 attachments weren't read (Attachment A - Main Campus Equipment Schedule - REV19.xlsx, Attachment B - Fort McPherson Equipment Schedule - REV19.xlsx and 1 more). Check the attachments on SAM.gov.
The VA's Network Contracting Office 7 (Atlanta) wants a service-disabled veteran-owned small business to do the scheduled 36-month inspection, testing, calibration, maintenance and infrared scanning of electrical distribution equipment at three Atlanta VA sites: the Decatur main campus, the Fort McPherson clinic and the Trinka-Davis clinic in Carrollton, GA. It is a one-time firm-fixed-price job with no option years; all field work must be done within 240 calendar days after a Notice to Proceed, around hospital outage schedules.
Who can bid (7)
- Service-disabled veteran-owned small business (SDVOSB) total set-aside, certified; NAICS 221122, size standard 1,100 employees
- Organization must be a NETA Accredited Company, or show a documented equivalent (certified testing technicians, QA program, instruments calibrated within 12 months, 5 years of relevant experience, written procedures conforming to ANSI/NETA MTS)
- Infrared work must be done by a thermographer with current Level II or higher certification
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- All on-site electrical personnel must be NFPA 70E qualified persons, and personnel on the medium-voltage transformer must be qualified for that voltage class
- Personnel must be cleared for unescorted access at VA facilities (VA does not provide continuous escort) and complete VA privacy/security training
- Test instruments calibrated within the previous 12 months with dated labels and traceable records
- Return the Limitations on Subcontracting certificate with the quote
How to submit: Not clearly stated in the text provided. Questions go by email to Contracting Officer Don Grier (printed as Don.Grier@va.gvo, apparently a typo for .gov); confirm the quote submission method with him, due 19 Oct 2026, 10:00 AM EDT (notice: Oct 19, 2026, 10:00 AM EDT). Questions due 16 Oct 2026, 11:00 AM ET. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
- Serious: Part of the solicitation text was cut off. The middle of the main solicitation document (including insurance requirements, the SDVOSB clauses and the subcontracting limits) was not in the text provided.
- Serious: Equipment lists were not available to read. The scope and price depend on the Attachment A, B and C equipment schedules (spreadsheets), which were not read, so the size of the job cannot be judged from the text alone.
- Serious: Tough qualification bar (NETA or equivalent). You need NETA accreditation or five years of documented healthcare/industrial testing experience plus a QA program and certified technicians, which many small electrical firms cannot show.
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- Serious: Schedule depends on hospital outages you do not control. De-energized tests need outages that VA approves at its discretion with 15 working days notice, yet the 240-day deadline stays fixed unless the Contracting Officer extends it.
- Worth checking: After-hours work is in the base price. Evening, weekend and holiday work, plus standby time in an outage window and the first VA-caused cancellation per site, is not paid extra, so labor must be priced in up front.
- Worth checking: Payment held until work is accepted. Invoicing is after all work is complete and the COR accepts, and money allocated to deferred de-energized tests is withheld until they are done, which strains cash flow on a long job.
- Worth checking: Site visits fall before the quote deadline. Site visits are 13 Oct (Decatur, 9:30 AM) and 14 Oct (Carrollton 9:30 AM, Fort McPherson 1 PM) and quotes are due 19 Oct, so you have to travel and price quickly.
- Worth checking: Medium-voltage transformer and liquid sampling in base scope. The Trinka-Davis 750 kVA liquid-filled transformer needs qualified personnel and lab analysis, and the contractor must handle samples lawfully and stop work on any suspected leak.
- Worth checking: Pricing documents do not line up. The price schedule shows only one lump-sum CLIN, while the SOW and Attachment D refer to separately ordered unit-price items (CLIN 0004); ask how unit prices are to be quoted.
- Worth checking: Inconsistent evaluation language. The technical factor asks for experience with automatic door maintenance (apparently a leftover from another solicitation) and past performance is described two ways, so ask for clarification before the question deadline.
- Minor: Price-only decision among acceptable quotes. Lowest Price Technically Acceptable means that once you pass the technical check the lowest price wins.
Read from the notice and 2 attachments. 3 of 5 not read. Show which files.
- 36C24727Q0044_1 36-Month Electrical Distribution Testing.docx (read)
- Attachment D - Equipment and Test Matrix - REV19.docx (read)
- Attachment A - Main Campus Equipment Schedule - REV19.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment B - Fort McPherson Equipment Schedule - REV19.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment C - Trinka-Davis Equipment Schedule - REV19.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Inspect, test, adjust, calibrate and maintain the listed low-voltage and medium-voltage electrical distribution equipment (switchgear, panelboards, dry-type transformers, transfer switches, disconnects, generator output breakers) per ANSI/NETA MTS
- Infrared thermographic survey of listed equipment under load, with paired thermal and visible-light images and severity ratings
- Full test program on the 750 kVA liquid-filled medium-voltage transformer at Trinka-Davis, including insulating-liquid sampling and lab analysis (dielectric breakdown, dissolved gas)
- Plan and request outages with VA Engineering Service (15 working days ahead), and keep a deferred-testing register for anything that cannot be de-energized
- Apply a test label to every serviced asset and report critical deficiencies immediately
- Deliver a safety plan, qualifications and calibration submittal, schedule of values, phasing plan, daily field reports, per-segment Engineering Service Reports and a consolidated final report (PDF, native spreadsheets and two hard copies)
- One-year workmanship warranty from acceptance
- Contract type
- Firm-fixed-price, single non-recurring action (RFQ on SF 1449); price schedule shows one lump-sum CLIN plus separately ordered unit-price items
- Period of performance
- Field work complete within 240 calendar days after Notice to Proceed; final report 30 days after field work and no later than 270 days after NTP. No option periods
- Place of performance
- Atlanta VA Health Care System, GA: Main Campus (1670 Clairmont Rd, Decatur), Fort McPherson VA Clinic (Atlanta, Buildings 125, 128, 129, 130, 131) and Trinka-Davis Veterans Village Clinic (180 Martin Dr, Carrollton)
- Estimated value
- Not stated
- How they'll choose
- Lowest Price Technically Acceptable (LPTA)
- Offers due
- 19 Oct 2026, 10:00 AM EDT (notice: Oct 19, 2026, 10:00 AM EDT). Questions due 16 Oct 2026, 11:00 AM ET (from the version posted Oct 8, 2026; amended since)
- How to submit
- Not clearly stated in the text provided. Questions go by email to Contracting Officer Don Grier (printed as Don.Grier@va.gvo, apparently a typo for .gov); confirm the quote submission method with him
What they'll judge offers on
- Factor 1 Technical Capability: documentation showing you can do the SOW tasks, relevant experience, personnel qualifications and certifications, and NETA accreditation or the documented equivalent
- Factor 2 Past Performance: up to three recent, relevant references for similar work in the past five years
- Factor 3 Price: evaluated for fairness and reasonableness
What to include when you submit
- Complete and sign the SF 1449 (blocks 17, 30a, 30b, 30c) and complete the price schedule
- Include everything listed under Factor 1: experience, personnel qualifications and certifications, NETA accreditation or the documented equivalent
- Include up to three past performance references for similar work in the past five years
- Return the fully completed VAAR 852.219-75 Limitations on Subcontracting Certificate of Compliance with the quote, with your company name inserted; electronic signatures are not accepted
- Quote prices must stay firm for 90 days after the due date
- Missing any of the required items makes the quote unacceptable
- Acknowledge any amendments (all questions will be answered by amendment)
Not in the notice text
- The equipment schedules in Attachments A, B and C (not read), so asset counts and the overall size of the work are unknown
- Insurance requirements (C.9 Supplemental Insurance Requirements was in the part of the document left out)
- The exact limitations on subcontracting percentage and other SDVOSB clause details (clauses C.13 and C.14 were in the part left out)
- How and where to submit the quote (only the question email is shown, and it appears mistyped)
- Estimated value or budget; the VA says it will not provide estimates or past contract information
- Quantities and prices for the separately ordered unit-price items (CLIN 0004 and similar)
- Whether the automatic door maintenance wording in the technical factor is an error
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 221122
- How to submit, from the AI summary: Not clearly stated in the text provided. Questions go by email to Contracting Officer Don Grier (printed as Don.Grier@va.gvo, apparently a typo for .gov); confirm the quote submission method with him. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Nov 6, 2026
- Notice type
- Solicitation
- Office
- 247-Network Contract Office 7 (36C247), Augusta, GA
- Product/service code
- J061 · Maint/Repair/Rebuild of Equipment – Electric Wire and Power Distribution Equipment
- Business type
- Energy, fuel & utilities (FedReady's grouping, from NAICS 221122)
- Versions
3 versions have been posted, newest first.
- Nov 6, 2026 · Amendment 0002 (this version)Due Nov 20, 2026 (changed)
- Oct 19, 2026 · Amendment 0001Due Oct 27, 2026 (changed)
- Oct 8, 2026 · SolicitationDue Oct 19, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
See the attached documents.
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