Combined Synopsis/Solicitation
Preventative Maintenance and Repair of Heavy Equipment for the Fort Mifflin Project Office
Department of Defense · Department of the Army
AI summaryThe U.S. Army Corps of Engineers, Philadelphia District, wants one contractor to do scheduled preventive maintenance and repairs on its heavy equipment (dozers, excavators, dump trucks, loaders, a crane and more) used at the Fort Mifflin Project Office. Work is done at the Corps' disposal-area sites in Pennsylvania, New Jersey, Delaware and Maryland, under a firm-fixed-price IDIQ task order contract with a five-year period and a $1,000,000 ceiling. Quotes are due October 30, 2026 (an amendment moved it to Nov 23, 2026, 5:00 PM EST). More in the summary
A newer version of this notice was posted Oct 29, 2026. It moves the due date from Oct 30, 2026 to Nov 23, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Sep 30, 2026. The notice was amended Oct 29, 2026. The due date moved from Oct 30, 2026 to Nov 23, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 5 attachments weren't read (Section B_FMPO Bid Schedule_W912BU26QA024.xlsx). Check the attachments on SAM.gov.
The U.S. Army Corps of Engineers, Philadelphia District, wants one contractor to do scheduled preventive maintenance and repairs on its heavy equipment (dozers, excavators, dump trucks, loaders, a crane and more) used at the Fort Mifflin Project Office. Work is done at the Corps' disposal-area sites in Pennsylvania, New Jersey, Delaware and Maryland, under a firm-fixed-price IDIQ task order contract with a five-year period and a $1,000,000 ceiling. Quotes are due October 30, 2026 (passed).
Who can bid (6)
- Must be registered in SAM and show a Unique Entity Identifier (UEI) in the quote
- Maintenance must be done by a Certified Heavy Equipment Technician, and certifications must be kept current
- Must carry workers' compensation, employers' liability, auto liability (bodily injury $200,000 per person and $500,000 per occurrence, property damage $20,000) and general liability insurance, and give the Contracting Officer a certificate within 5 days of award
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- Must submit a small business participation commitment, which becomes a binding part of the contract (all bidders, including small businesses)
- Open to all businesses (full and open competition); no security clearance is required
- Must meet DoD cyber rules listed in the clauses, including a NIST SP 800-171 assessment and safeguarding of covered defense information
How to submit: Email to the designated Government contacts: Contract Specialist Tiffany Chisholm (Tiffany.Z.Chisholm@usace.army.mil) and Contracting Officer Cherita L. Williams (Cherita.L.Williams@usace.army.mil), due 3:00 PM EDT, Friday, October 30, 2026. Questions were due in writing by 2:00 PM EDT on October 7, 2026.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
- Serious: Questions were due Oct 7, 2026. Check the amendments for the agency's answers.
- Worth checking: Bid schedule not reviewed. The pricing spreadsheet was not read, so the line items and how to price each year are unknown.
- Worth checking: Fast response times in many places. You must be on site within 48 hours for an inoperable machine, send a diagnosis within 24 hours, and a repair proposal within 24 hours, across sites in four states.
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- Worth checking: You bring everything to the site. The contractor must mobilize its own service vehicles, tools, crane support and parts to each machine and pay for parts and disposal inside a fixed-price deal.
- Worth checking: New OEM parts only. Repairs must use new original manufacturer parts, not rebuilt or remanufactured ones, unless the Government agrees, which can raise costs.
- Worth checking: Small business commitment is binding and scored. Every bidder must commit to small business participation, with signed teaming agreements weighted most, and the commitment is monitored yearly.
- Minor: Cyber clauses may apply. DoD clauses on NIST SP 800-171 and covered defense information appear in the list, which can mean extra compliance work for a small shop.
- Minor: Mixed signals on set-aside. The notice and synopsis say full and open competition, but the clause list includes a notice of total small business set-aside; check with the Contract Specialist.
- Minor: Past performance wording does not fit this work. The past performance factor talks about portal systems and agile processes, which look copied from a software solicitation, so what counts as relevant is unclear.
- Minor: Conflicting response times. The scope says respond within 48 hours of an emergency notice, while the performance table says within 24 hours.
- Minor: Small guaranteed minimum. Only $5,000 is guaranteed against a $1,000,000 ceiling, so the real work volume is uncertain.
Read from the notice and 4 attachments. 1 of 5 not read. Show which files.
- W912BU26QA024_FMPO Combined Solicitation Synopsis.pdf (read)
- Preventative Maintenance and Repair of Heavy Equipment for the Fort Mifflin Project Office PWS.pdf (read)
- NAVFACUSACE Past Performance Questionnaire (PPQ).docx (read)
- Service Contract Act WD 2015-4233.pdf (read)
- Section B_FMPO Bid Schedule_W912BU26QA024.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Preventive maintenance every 250 hours on the listed equipment (about 37 machines: Volvo and CAT excavators, CAT D6T dozers, loaders, backhoes, articulated dump trucks, a crane, vessels and a trailer), following manufacturer manuals
- Take fluid samples at each service and deliver them to the Fort Mifflin Field Office for testing
- Fill out and return a completed maintenance checklist within 24 hours of each service
- Emergency repairs: be on site within 48 hours, send a written first diagnosis within 24 hours, and a full estimate within one week
- Non-emergency repairs: send a proposal within 24 hours of a request, using new OEM parts only
- Provide all labor, tools, parts, crane support and transport for equipment that has to go to a repair shop
- Dispose of used oil, filters and old parts legally
- Submit a work plan, a quality control plan and an accident prevention plan within 30 days of award, and report contractor manpower to the Army each year
- Contract type
- Firm-fixed-price, indefinite-delivery indefinite-quantity (IDIQ) single award task order contract (SATOC), bought as a combined synopsis/solicitation request for quote under FAR Part 12
- Period of performance
- Five years, set up as one base year line item for each of 5 years (CLINs 0001, 1001, 2001, 3001, 4001). The ordering period dates are listed as TBD.
- Place of performance
- Fort Mifflin Project Office (Philadelphia, PA) and Corps disposal sites at Pedricktown, Fort Mott/Killcohook, Penns Neck, Oldmans and Artificial Island (NJ), Wilmington South (DE), Chesapeake City (MD) and Cape May (NJ). Some work may be at the contractor's facility.
- Estimated value
- Maximum ceiling of $1,000,000 for the whole contract, with a minimum guaranteed amount of $5,000
- How they'll choose
- Best value. The Government weighs four factors, and all non-price factors combined are equal to price. If the non-price merits are about equal, price becomes more important. It may award to other than the lowest price.
- Offers due
- 3:00 PM EDT, Friday, October 30, 2026. Questions were due in writing by 2:00 PM EDT on October 7, 2026. (from the version posted Sep 30, 2026; amended since)
- How to submit
- Email to the designated Government contacts: Contract Specialist Tiffany Chisholm (Tiffany.Z.Chisholm@usace.army.mil) and Contracting Officer Cherita L. Williams (Cherita.L.Williams@usace.army.mil)
What they'll judge offers on
- Factor 1: Technical (approach to planning, managing and doing the work; rated High, Some or Low Confidence)
- Factor 2: Past Performance (3 to 5 contracts in the last 5 years, with a performance evaluation for each)
- Factor 3: Small Business Participation (a commitment document, rated Outstanding to Unacceptable)
- Factor 4: Price (total evaluated price from the bid schedule, checked for reasonableness)
What to include when you submit
- Send a signed and dated quote with the solicitation number, your name, address and phone, and your UEI
- Include a statement of how far you agree with all terms, conditions and provisions, plus any representations and certifications not already in SAM
- Fill in the attached bid schedule (Section B_FMPO Bid Schedule_W912BU26QA024)
- Include a technical approach covering how you will plan, manage, control and deliver the work
- Give 3 to 5 past performance references from the last 5 years, each with a formal performance evaluation (such as CPARS) or, if none, a completed NAVFAC/USACE Past Performance Questionnaire sent by the client
- Include a Small Business Participation Commitment Document; larger businesses must also send a small business subcontracting plan
- Hold your prices firm for 60 calendar days after the quote due date
- Send questions only by email to the Contract Specialist; missing required materials can make the quote non-responsive
Not in the notice text
- Bid schedule line items and pricing format (the spreadsheet was not read)
- Ordering period dates (listed as TBD)
- Current contractor, or whether this work was done before
- How much work will actually be ordered each year; only the $5,000 minimum and $1,000,000 ceiling are stated
- Whether the total small business set-aside notice clause applies
- Page limits or file format for the quote
- Qualifications for key personnel (the PWS says they are listed but none are shown)
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to the designated Government contacts: Contract Specialist Tiffany Chisholm (Tiffany.Z.Chisholm@usace.army.mil) and Contracting Officer Cherita L. Williams (Cherita.L.Williams@usace.army.mil). Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Sep 30, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- W2SD ENDIST Philadelphia, PA
- Product/service code
- J038 · Maint/Repair/Rebuild of Equipment – Construction/Mining/Excavating/Highway Maintenance Equipment
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811310)
- Versions
3 versions have been posted, newest first.
- Oct 29, 2026 · Amendment 0002Due Nov 23, 2026 (changed)
- Sep 30, 2026 · Amendment 0001Due Oct 30, 2026
- Sep 30, 2026 · Combined Synopsis/Solicitation (this version)Due Oct 30, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The U.S. Army Corps of Engineers, Philadelphia District, intends to award a Firm-Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) for Preventative Maintenance and Repair of Heavy Equipment for the Fort Mifflin Project Office within the USACE Philadelphia (NAP) District area of responsibility in accordance with the attached Performance Work Statement (PWS). The Contractor is responsible for scheduling work in accordance with the requirements of task order issued and during regular business hours when scheduling on site work. The site conducts regular business from 7:00am to 3:00pm, Monday through Friday, except for federal holidays. All work is to be performed during these regular business hours. Any hours to be worked outside of the regular business hours shall be coordinated with the COR. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventative maintenance and repair of heavy equipment for the Fort Mifflin Project Office as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The Fort Mifflin Project Office is responsible for the construction of the district’s disposal areas located along the Delaware River. Our mission supports the deepening and the maintenance dredging of the Delaware River and Wilmington Harbor. Heavy Equipment is utilized to construct dikes, ditching for drying and other dirt work. Our equipment is currently composed of D6 Dozers, Excavators (tracks and pontoons), dump trucks (articulated). Without equipment to provide the necessary dirt work in these disposals’ areas, dredging assignments in the Delaware Harbor could not be accomplished. It is important that dredging and proper disposal activities of dredge materials is accomplished because it directly effects commerce and the safety of vessels transporting commodities and other resources to the ports. See attachment labeled "W912BU26QA024_FMPO Combined Solicitation Synopsis.pdf" with the requirements of this RFQ and other attachments required for informational and submission purposes. AMENDMENT 1 The purpose of this amendment is to provide Government responses to questions submitted by prospective Quoters and to clarify requirements under Solicitation No. W912BU26QA024. The combined synopsis/solicitation has been revised. Deleted text is shown with strikethrough formatting and added or revised text is shown in red font. The deadline for submission of quotations is extended to 5:00 p.m. Eastern Standard Time (EST), Monday, November 23, 2026. Requests for Information (RFIs) and clarification requests are shown in black font; Government responses are shown in red font. Except as expressly revised by this amendment, all other terms and conditions of the solicitation remain unchanged and in full force and effect. Updated documents are also attached for potential quoters use. Preventative Maintenance and Repair of Heavy Equipment for the FMPO PWS_rev1.pdf W912BU26QA024 FMPO RFIs and Government Responses_Amend 1.pdf W912BU26QA024_FMPO Combined Solicitation Synopsis_Amend 1.pdf Section B_FMPO Bid Schedule_W912BU26QA024_rev1.xlsx NJ SCA WD_2015-4215.pdf NJ SCA WD_2015-4197.pdf
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