Solicitation
Chancery and CMR Generator Preventative Maintenance Services
Department of State
AI summaryPresolicitation: the U.S. Embassy in Ottawa, Canada plans to buy preventative maintenance on generators at the Chancery and the CMR. The request for quotations (RFQ) is not issued yet, and its response due date will be in that RFQ. The planned contract is one base year plus four one-year options at one firm price. More in the summary
AI summary Beta
Summary of the version posted Oct 19, 2026. The notice was amended Nov 3, 2026. Check what else changed on SAM.gov. The notice looks incomplete: The RFQ is not yet issued; it will be posted on MERX, SAM.gov and the embassy procurement page (ca.usembassy.gov/procurement), and holds the response due date, scope, number of generators and pricing format. Check the attachments on SAM.gov.
Presolicitation: the U.S. Embassy in Ottawa, Canada plans to buy preventative maintenance on generators at the Chancery and the CMR. The request for quotations (RFQ) is not issued yet, and its response due date will be in that RFQ. The planned contract is one base year plus four one-year options at one firm price.
Who can bid
- Active registration in the System for Award Management (SAM) before submitting an offer
How to submit: Email to ContractsOttawa@state.gov; emails must not exceed 30 Mb, and only one response is accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch
- Worth checking: Work is in Canada. The work is outside the United States, so U.S. labor wage rules do not apply, and local requirements such as an office, licenses, currency and Canadian taxes are not yet stated; check the RFQ when it is issued.
- Minor: Pre-quotation conference planned. The date will be in the RFQ; the notice does not say whether attending will be required.
Read from the notice and 1 attachment. Show which files.
- 19CA5227Q0003 PreSolicitation Notice.pdf (read)
Full summary
What they want
- Preventative maintenance services on generators at the Chancery and the CMR
- Work in Ottawa, Ontario, Canada
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing
- Period of performance
- Base year plus four one-year option periods, if the Government exercises them
- Place of performance
- Ottawa, Ontario, Canada
- Estimated value
- Not stated
- How to submit
- Email to ContractsOttawa@state.gov; emails must not exceed 30 Mb, and only one response is accepted
What to include when you submit
- Send the offer by email to ContractsOttawa@state.gov only; responses sent to any other recipient will not be considered
- Keep each email under 30 Mb; send more than one email if needed
- Be registered in the System for Award Management (SAM) before sending an offer, as FAR provision 52.204-7 requires
Not in the notice text
- The RFQ is not yet issued; it will be posted on MERX, SAM.gov and the embassy procurement page (ca.usembassy.gov/procurement), and holds the response due date, scope, number of generators and pricing format
- Whether a set-aside applies: SAM.gov does not state one
- Pre-quotation conference date and whether attendance is required
- Whether a local Canadian office, licenses or registration, the currency for quotes and tax treatment will be required
- Evaluation factors
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to ContractsOttawa@state.gov; emails must not exceed 30 Mb, and only one response is accepted. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Nov 3, 2026
- Notice type
- Solicitation
- Office
- U.S.Embassy Ottawa
- Product/service code
- J061 · Maint/Repair/Rebuild of Equipment – Electric Wire and Power Distribution Equipment
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811310)
- Versions
2 versions have been posted, newest first.
- Nov 3, 2026 · Solicitation (this version)Due Dec 3, 2026
- Oct 19, 2026 · PresolicitationNo date on SAM.gov
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
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