Solicitation
Martinsburg, WV Warehouse IOTA
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (Program Contracting Activity Central), for the Veterans Health Administration Office of Emergency Management, wants a contractor to plan, outfit and activate a leased warehouse in Martinsburg, West Virginia. The performance work statement (PWS, the document that describes the work) says the buy is a 100% set-aside for service-disabled veteran-owned small businesses (SDVOSBs), although SAM.gov does not state a set-aside. The response due date is November 4, 2026, 10:00 AM Eastern, for a firm-fixed-price (FFP: one set price, whatever the work ends up costing) order with a base period of 23 months and one optional period. More in the summary
A newer version of this notice was posted Oct 22, 2026. It moves the due date from Oct 20, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 10 of 22 attachments weren't read (ATTACHMENT R - Pricing Worksheet - Martinsburg Warehouse.xlsx, ATTACHMENT Q - Room Contents - Martinsburg Warehouse.xlsx and 8 more). Check the attachments on SAM.gov.
The Department of Veterans Affairs (Program Contracting Activity Central), for the Veterans Health Administration Office of Emergency Management, wants a contractor to plan, outfit and activate a leased warehouse in Martinsburg, West Virginia. The performance work statement (PWS, the document that describes the work) says the buy is a 100% set-aside for service-disabled veteran-owned small businesses (SDVOSBs), although SAM.gov does not state a set-aside. The response due date is November 4, 2026, 10:00 AM Eastern, for a firm-fixed-price (FFP: one set price, whatever the work ends up costing) order with a base period of 23 months and one optional period.
Who can bid
- Service-disabled veteran-owned small business (SDVOSB): the PWS says the contract is a 100% SDVOSB set-aside. SAM.gov does not state a set-aside.
- Be a small business under NAICS 541614; the SF 1449 shows a size standard of $20 million.
Things to watch (8)
From the version posted Oct 22, 2026.
- Serious: Only SDVOSBs can bid. The PWS says this is a 100% set-aside for service-disabled veteran-owned small businesses, so firms without that status should not bid.
- Worth checking: SAM.gov set-aside field and PWS differ. SAM.gov says no set-aside is stated, while the PWS says 100% SDVOSB; ask the contracting officer which governs.
- Worth checking: Key documents attached but not read. The questions and answers, the wage determination, the pricing worksheet and the evaluation and instruction sections could change what a quote must contain.
Show all 8Show fewer
- Worth checking: Limits on furniture purchasing by the contractor and its subcontractors. Because the contractor advises on furniture, fixtures and equipment, the PWS bars the prime and its subcontractors from taking part in FF&E purchases under this contract.
- Worth checking: Limitations on subcontracting clause. A VA clause on limits to subcontracting, with a certificate of compliance, is listed; its terms were not read, so check how much work you must keep in-house.
- Minor: Date passed (Sep 30, 2026): Two versions of the PWS are posted. Both an UPDATED and a FINAL PWS dated September 30, 2026 are attached; Amendment 0001 points to the UPDATED one.
- Minor: Period dates are estimates. The schedule says the 23-month base period is based on an estimated award date and will be finalized at award.
- Minor: Optional work exercised at the buyer's choice. The 7-month activation task is optional, so the VA may or may not order it.
Read from the notice and 12 attachments. 10 of 22 not read. Show which files.
- 36C77626Q0274 0001.docx (read)
- 36C77626Q0274.docx (read)
- ATTACHMENT A - IOTA PWS Martinsburg 9.30.2026 UPDATED.pdf (read)
- ATTACHMENT A - IOTA PWS Martinsburg 9.30.2026 FINAL.pdf (read)
- ATTACHMENT N - VSC Security Package 12.8.2025.pdf (read)
- ATTACHMENT M - PDAT Summary - IOTA - Martinsburg Warehouse.pdf (read)
- ATTACHMENT L - QASP.docx (read)
- ATTACHMENT K - Furniture IDIQ Templates.pdf (read)
- ATTACHMENT J - Procurement Package Template and 6500 5.7.2026.pdf (read)
- ATTACHMENT F - WBS Template.pdf (read)
- ATTACHMENT C - Contract Staff Roster.pdf (read)
- ATTACHMENT B - Travel Authorization Request.pdf (read)
- ATTACHMENT R - Pricing Worksheet - Martinsburg Warehouse.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- ATTACHMENT Q - Room Contents - Martinsburg Warehouse.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- ATTACHMENT P - Furniture Reuse List - Martinsburg Warehouse.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- ATTACHMENT I - Integrated Move Plan Template.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- ATTACHMENT H - Furniture ReUse and Disposal Plan Template.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- ATTACHMENT G - Room Contents Acq Plan Template 9.21.2023.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- ATTACHMENT E - Change Management Plan and Log Template.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- ATTACHMENT D - Risk Management Plan and Register Template.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- A0001 ATTACHMENT - RFQ Questions and Answers - Martinsburg IOTA.pdf: not summarized: open it on SAM.gov
- ATTACHMENT O - Wage Determination - Martinsburg Warehouse.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Comprehensive project management for the warehouse's initial outfitting, transition and activation (IOTA) (PWS 16.1)
- Interior design, furniture, fixtures and equipment (FF&E) and space planning support (PWS 16.2)
- Concept of operations (CONOPS: how the building will run) and transition planning (PWS 16.3)
- Acquisition planning services (PWS 16.4) and development of acquisition packages (PWS 16.5)
- Optional task: relocation of reuse and personnel files (PWS 17.1)
- Optional task: activation services and post occupancy support (PWS 17.2)
- Delivery, relocation, installation, training and turnover for the project, as listed in the PWS scope
- Finish the IOTA work by the first day of operations, projected for May 2029
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. Priced lines are 23 months of pre-activation services and 7 months of optional activation services. Two travel lines are cost-reimbursable and marked DO NOT PRICE.
- Period of performance
- Base: 23 months, estimated December 1, 2026 to October 31, 2028, to be finalized at award. One optional period of 7 months, estimated November 1, 2028 to May 31, 2029.
- Place of performance
- Martinsburg, WV Warehouse (the SF 1449 deliver-to block lists the Martinsburg VA Medical Center, 510 Butler Ave, Martinsburg WV 25405)
- Estimated value
- Not stated
- Offers due
- November 4, 2026, 10:00 AM Eastern
What to include when you submit
- Complete the blocks of the Standard Form 1449 (SF 1449: the form you sign and return as your offer) that the form assigns to the offeror: blocks 12, 17, 23, 24 and 30.
- Price the lines for pre-activation services (CLIN 0001) and optional activation services (CLIN 0003); the two travel lines say DO NOT PRICE.
- List all proposed subcontractors as part of the quote.
- Acknowledge Amendment 0001 before the response due date, using one of the methods the amendment lists.
After award, you must have
- Contractor staff must go through fingerprint checks, background investigations and PIV (government ID) badging after award. The PDAT summary rates all seven task areas as low sensitivity. From ATTACHMENT N - VSC Security Package 12.8.2025.pdf:
…full PIV badges (over 180-days) require a minimum a T1.
Not in the notice text
- The questions and answers PDF and the wage determination were attached but not read (over the file limit), and the middle of the solicitation and PWS documents was left out, so the evaluation, instruction to offerors and many PWS sections were not read.
- The pricing worksheet (ATTACHMENT R) and the other spreadsheet attachments (Q, P, I, H, G, E, D) were attached but not read.
- How the award will be decided and which evaluation factors apply.
- How to submit the quote and any page limits or file rules.
- The deadline for questions, and whether any site visit is held.
- Which wage rule the attached wage determination sets.
- How SDVOSB status will be checked, and what the subcontracting limits require.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 5, 2026
- Notice type
- Solicitation
- Office
- Pcac (36C776), Independence, OH
- Product/service code
- Q702 · Technical Medical Support
- Business type
- Consulting & professional services (FedReady's grouping, from NAICS 541614)
- Versions
4 versions have been posted, newest first.
- Oct 22, 2026 · Amendment 0002Due Nov 4, 2026
- Oct 5, 2026 · Amendment 0001Due Nov 4, 2026 (changed)
- Oct 5, 2026 · Solicitation (this version)Due Oct 20, 2026 (changed)
- Sep 17, 2026 · PresolicitationDate Nov 3, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
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