Solicitation
GCI Pollyanna #2 Acid Mine Drainage Remediation Pr
Department of the Interior · Office of Surface Mining, Reclamation and Enforcement
AI summaryThe Interior Department's mine reclamation office (OSMRE) wants a small business to build a passive water treatment system at the Pollyanna #2 abandoned coal mine site in Latimer County, Oklahoma. Only small businesses can bid, and the response due date is November 6, 2026, 5:00 PM Eastern. The Davis-Bacon Act (federal minimum pay rates for construction workers) applies, and the October 20, 2026 (passed) site visit is not mandatory. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 12 attachments weren't read (PRE-PROPSAL_SIGN_IN_POLLYANNA_0002.pdf). Check the attachments on SAM.gov.
The Interior Department's mine reclamation office (OSMRE) wants a small business to build a passive water treatment system at the Pollyanna #2 abandoned coal mine site in Latimer County, Oklahoma. Only small businesses can bid, and the response due date is November 6, 2026, 5:00 PM Eastern. The Davis-Bacon Act (federal minimum pay rates for construction workers) applies, and the October 20, 2026 (passed) site visit is not mandatory.
Who can bid (5)
- Small business: this is a 100% small business set-aside, and the size limit for NAICS 562910 is fewer than 1,000 employees (Amendments 0001 and 0002; the original RFP said a $25 million size standard)
- Pass the Abandoned Mine Land eligibility check under 30 CFR 874.16 by completing the AML Contractor Information Form (no outstanding surface coal mining violations for the winning firm or anyone who controls it)
- Current and active SAM.gov (System for Award Management) registration
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- A construction firm located in Oklahoma (stated in the background; the text does not say how this is checked)
- An on-site superintendent with experience supervising earthwork and concrete construction
Things to watch (12)
From the version posted Oct 23, 2026.
- Serious: Small business only. Only small businesses can bid; the revised terms set the size limit at fewer than 1,000 employees for NAICS 562910.
- Serious: Background asks for an Oklahoma firm. The background says OSMRE requires a construction firm located in Oklahoma; the text does not say how this is checked, so ask the contracting officer if you are based elsewhere.
- Serious: Abandoned Mine Land eligibility form. Every offer needs the AML Contractor Information Form and a family tree from the Applicant Violator System (OSMRE's database of mining-law violators); the check must be made before the low bidder is accepted.
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- Serious: Performance and payment bonds. Bonds of 100 percent of the contract price are due within 14 days when construction costs are over $150,000, and the project magnitude is $1 million to $5 million.
- Worth checking: Liquidated damages of $1,500 per day. If work isn't finished in the contract time, the contractor pays $1,500.00 for each calendar day of delay.
- Worth checking: Past performance: 3 to 5 similar projects. Volume II needs 3 to 5 recent, relevant projects from the last 5 years that are similar in scope, size and complexity, with safety rates and references.
- Worth checking: Five key personnel resumes. The technical volume needs resumes for five named roles, which can be hard for a small team to fill.
- Worth checking: Seeding quantity differs between documents. The specifications say about 4 acres of seeding, while the bid schedule lists Seeding at ACRE 3 and Removal of Structures at EACH 10 where the specifications call it a lump sum; ask which quantities to price.
- Minor: Contractor must be on site during rain. The contractor must be on site during rainfall of 0.5 inches or more and is liable for fines tied to storm water discharge.
- Minor: Davis-Bacon wage rates apply. Workers must be paid at least the Davis-Bacon rates in the Latimer County wage determination (General Decision Number OK20260035, modification 1), which is Attachment 2.
- Minor: The site visit was Oct 20, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Buy American rule for construction materials. Clause 52.225-10 (Alternate I) applies, so materials may need to be domestic unless you request an exception with your offer.
Read from the notice and 11 attachments. 1 of 12 not read. Show which files.
- Sol_140S0326R0001_Amd_0002.pdf (read)
- Sol_140S0326R0001_Amd_0001.pdf (read)
- 140S0326R0001_REVISED_Ts_Cs_0001.pdf (read)
- Sol_140S0326R0001.pdf (read)
- RFP_140S0326R0001_to_include_ATTACH_1_PLANS___SPECS.pdf (read)
- REVISED_Channel-Pond_Dosing_Siphon_Plan_View_(1)_0001.pdf (read)
- ATTACH_3_BID_SCHEDULE_GCI_Pollyanna__2.pdf (read)
- ATTACH_4_-_Construction_Schedule.docx (read)
- ATTACH_6_-_QUALIFICATION_STATEMENT.pdf (read)
- ATTACH_2_WAGE_DETERMINATION_LATIMER_COUNTY.pdf (read)
- ATTACH_5_-_AML_Contractor_Information_Form.pdf (read)
- PRE-PROPSAL_SIGN_IN_POLLYANNA_0002.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Build a multi-stage passive water treatment system for an acid mine drainage (polluted water flowing out of an old mine) seep that runs 10 to 100 gallons per minute with a pH below 4.6
- A limestone aggregate channel 415 feet long and 6 feet wide, with four concrete flow spreaders, feeding a 150 ft by 90 ft flushable limestone bed with a 10-inch dosing siphon
- A 190 ft by 75 ft settling and oxidation pond, a 204-foot transfer channel, a hybrid anaerobic/aerobic wetland with one limestone-armored earthen baffle, and a riprap outlet channel
- Site work: mobilization, clearing and grubbing, pond dewatering, earth fill, 8-inch HDPE collection pipe, wetland seeding and planting, permanent erosion control and 5-wire fencing
- Remove the equipment and tanks left by the previous operator
- Install and maintain stormwater controls (best management practices) and establish permanent vegetative cover before final payment
- Bid schedule estimates: earthwork 8,000 CY (cubic yards), AASHTO #3 limestone 3,700 TON, 8-inch HDPE pipe 140 LF (linear feet), fencing 700 LF
- Contract type
- Single-award construction contract; paid under the fixed-price construction payments clause (FAR 52.232-5), with a unit-price bid schedule
- Period of performance
- January 19, 2027 to January 18, 2028; 365 calendar days for construction, including 4 calendar days for non-work holidays (the revised terms and conditions in Amendment 0001; the original RFP also cited 325 calendar days in clause 52.211-10)
- Place of performance
- Pollyanna #2 site, Latimer County, Oklahoma (Section 36, Township 05 North, Range 17 East)
- Estimated value
- Project magnitude between $1 million and $5 million
- How they'll choose
- Best value tradeoff: Technical is most important, Past Performance second, Price least important; Technical and Past Performance combined are significantly more important than Price
- Offers due
- November 6, 2026, 5:00 PM Eastern
What they'll judge offers on
- Technical (most important): (1A) Technical Approach, (1B) Key Personnel and Staffing, (1C) Schedule and Work Plan
- Past Performance (second most important): quality, relevance and recency on contracts of similar size, scope and complexity
- Price (least important): reasonableness and balance, with no unbalanced or overstated line items
What to include when you submit
- Send three volumes: Volume I Technical, Volume II Past Performance and Volume III Price. The text says failing to submit any requested information may lead to rejection without further consideration.
- Volume I key personnel: send resumes for the Project Manager, Site Superintendent, Safety Officer, Environmental/Construction Engineer and QA/QC (quality assurance and quality control) Manager.
- Include certifications (for example HAZWOPER, the hazardous waste operations training, and water treatment experience) and a staffing plan with labor categories, schedule and surge support.
- Volume I schedule and work plan: show your organization and communication structure, QA/QC processes, testing protocols, construction documentation, surveying controls and grade management, and coordination with OSMRE.
- Include a detailed schedule (Gantt bar chart or CPM critical path method) with critical path activities.
- Volume II: list 3 to 5 recent, relevant projects from the last 5 years that are similar in scope, size and complexity.
- For each project give the client, contract number, value, period of performance, scope narrative, safety performance (TRIR and DART incident rates where applicable), schedule, cost control and points of contact.
- Volume III: send the completed pricing schedule (Pricing Tab) with unit prices for variable quantities, a Basis of Estimate (labor hours, equipment use, disposal fees, testing costs, mobilization and demobilization), and your assumptions and exclusions, naming any Government-furnished services or utilities you rely on.
- Complete the Abandoned Mine Land (AML) Contractor Information Form (Attachment 5) with an Organizational Family Tree from the Applicant Violator System (AVS); sign and date it within 30 days of submission.
- Complete the Contractor's Qualifications Statement (Attachment 6) with your offer: equipment list (with written commitments for equipment you don't own), similar projects, the proposed superintendent's experience, subcontractors, bonding surety, principals and any court judgments.
- Fill in the bid schedule (Attachment 3) and the construction schedule (Attachment 4, a form that lists each work item against days 1 to 15 with room to add pages).
- Complete the offer section of Standard Form 1442 (SF 1442), the construction solicitation and offer form.
- Acknowledge Amendments 0001 and 0002 before the response due date by completing items 8 and 15 of the amendment form and returning copies, by noting them on your offer, or by letter or electronic message that cites the solicitation and amendment numbers.
After award, you must have
- Performance and payment bonds of 100 percent of the contract price if construction costs exceed $150,000, furnished within 14 days From Sol_140S0326R0001_Amd_0002.pdf:
If your construction costs are > $150,000.00,…
- Liability insurance of at least $500,000 each person, $1,000,000 each occurrence and $500,000 property damage, naming the United States as an insured party From 140S0326R0001_REVISED_Ts_Cs_0001.pdf:
$1,000,000 each occurrence…
Not in the notice text
- Parts of the text were left out: 140S0326R0001_REVISED_Ts_Cs_0001.pdf (51,032 of 90,947 characters read) and RFP_140S0326R0001_to_include_ATTACH_1_PLANS___SPECS.pdf (51,032 of 142,162 characters read), so the start of the proposal instructions and part of the plans and specifications were not read.
- PRE-PROPSAL_SIGN_IN_POLLYANNA_0002.pdf is attached but not read (scanned, no text).
- Where and how to send the proposal, any page limits and the deadline for questions are not in the text read.
- Whether an offer guarantee (bid bond) is required: clause 52.228-1 Bid Guarantee is listed, but the offer guarantee box on the SF 1442 could not be read.
- The contracting officer is Cathy Boulware; the Contracting Officer's Representative and the Technical Representative are to be determined at award.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 562910
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Solicitation
- Office
- DOI Osmre (CO), Denver, CO
- Product/service code
- Y1QA · Construction of Restoration of Real Property (Public or Private)
- Business type
- Environmental & natural resources (FedReady's grouping, from NAICS 562910)
- Versions
3 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0002 (this version)Due Nov 6, 2026
- Oct 14, 2026 · Amendment 0001Due Nov 6, 2026
- Sep 30, 2026 · SolicitationDue Nov 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
GCI Pollyanna #2 Acid Mine Drainage Remediation Project
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