Solicitation
GCI Pollyanna #2 Acid Mine Drainage Remediation Pr
Department of the Interior · Office of Surface Mining, Reclamation and Enforcement
AI summaryThe Office of Surface Mining Reclamation and Enforcement (OSMRE), for its Tulsa Field Office, is buying construction of a passive water treatment system (limestone channel, limestone bed, settling pond and wetland) to clean acid mine drainage at the Pollyanna #2 abandoned coal mine site in Latimer County, Oklahoma. It is a total small business set-aside with one award, built over 365 calendar days of construction in a period running January 19, 2027 to January 18, 2028. The project magnitude is between $1 million and $5 million. More in the summary
A newer version of this notice was posted Oct 23, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 14, 2026. The notice was amended Oct 23, 2026. Check what else changed on SAM.gov. The notice looks incomplete: Part of the revised terms and conditions (the middle of the clauses and the start of the proposal instructions) and the middle of the plans and specifications were left out. How to submit the proposal (email or portal), what Volume I contains and the bid guarantee amount are not in the text provided. Check the attachments on SAM.gov.
The Office of Surface Mining Reclamation and Enforcement (OSMRE), for its Tulsa Field Office, is buying construction of a passive water treatment system (limestone channel, limestone bed, settling pond and wetland) to clean acid mine drainage at the Pollyanna #2 abandoned coal mine site in Latimer County, Oklahoma. It is a total small business set-aside with one award, built over 365 calendar days of construction in a period running January 19, 2027 to January 18, 2028. The project magnitude is between $1 million and $5 million.
Who can bid (6)
- Be a small business: this is a total small business set-aside under NAICS 562910, which uses a size limit of fewer than 1,000 employees
- Have a current and active SAM.gov registration
- Complete the AML Contractor Information Form (Attachment 5), signed and dated within 30 days of submission; attach an Organizational Family Tree from the Applicant Violator System if you certify or update your information
Show all 6Show fewer
- Neither the winning firm nor anyone who controls it can have an outstanding violation in connection with any surface coal mining operation (30 CFR 874.16)
- Bid guarantee and a bonding capacity letter with the offer if construction bonding is required (the guarantee amount is not in the text provided)
- An on-site superintendent with experience supervising earthwork and concrete construction (listed on the Qualifications Statement)
How to submit: Not stated in the text provided. The contracting officer is Cathy Boulware, cathy_boulware@ios.doi.gov.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: Bid guarantee and 100% performance and payment bonds. Over $150,000 in construction costs, the winner must furnish performance and payment bonds for 100 percent of the contract price within 14 days, and the offer calls for a bid guarantee and bonding capacity letter; a small business needs surety credit lined up before bidding.
- Serious: AML eligibility check on the firm and anyone who controls it. Every response must include the AML Contractor Information Form, and an outstanding surface coal mining violation by the winner or a person who controls it blocks the award.
- Worth checking: Background says the firm should be located in Oklahoma. The background says OSMRE's Tulsa Field Office needs a construction firm located in Oklahoma. The text provided does not say whether this is a rule for bidders; ask the contracting officer.
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- Worth checking: Liquidated damages of $1,500 per calendar day. If the work is not finished within the contract time, the contractor pays the Government $1,500.00 for each calendar day of delay.
- Worth checking: Missing proposal information can lead to rejection. The solicitation says leaving out any requested information may get the proposal rejected without further review, so check every volume against the list.
- Minor: Date passed (May 18, 2026): Davis-Bacon wage rates apply. Davis-Bacon (federal construction) wages apply; the attached wage determination OK20260035 dated May 18, 2026 covers heavy construction in Latimer County and other Oklahoma counties.
- Minor: Contractor must be on site during rain and stabilize if away. The contractor must be on site in rainfall of 0.5 inches or more to check erosion and sediment controls, and must stabilize exposed areas at its own cost if it leaves the project for more than 14 days.
- Minor: The site visit was Oct 20, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Limitations on subcontracting clause applies. Clause 52.219-14 limits how much of the work a small business prime may pay other firms to do; its percentage is not in the text provided.
Read from the notice and 10 attachments. Show which files.
- Sol_140S0326R0001_Amd_0001.pdf (read)
- 140S0326R0001_REVISED_Ts_Cs_0001.pdf (read)
- Sol_140S0326R0001.pdf (read)
- RFP_140S0326R0001_to_include_ATTACH_1_PLANS___SPECS.pdf (read)
- REVISED_Channel-Pond_Dosing_Siphon_Plan_View_(1)_0001.pdf (read)
- ATTACH_3_BID_SCHEDULE_GCI_Pollyanna__2.pdf (read)
- ATTACH_4_-_Construction_Schedule.docx (read)
- ATTACH_6_-_QUALIFICATION_STATEMENT.pdf (read)
- ATTACH_2_WAGE_DETERMINATION_LATIMER_COUNTY.pdf (read)
- ATTACH_5_-_AML_Contractor_Information_Form.pdf (read)
Full summary
What they want
- Build a multi-stage passive treatment system for an acid mine drainage seep, following OSMRE's conceptual design, plans and specifications
- Earthwork and site prep: mobilization, clearing and grubbing, pond dewatering, about 8,000 cubic yards of earth work
- 415-foot limestone channel with four concrete flow spreaders, plus a 150 ft x 90 ft flushable limestone bed using about 3,700 tons of AASHTO #3 limestone
- Dosing siphon concrete vault and 10-inch dosing siphon, 8-inch HDPE collection pipe, and a 190 ft x 75 ft settling/oxidation pond with outlet pipes, orifice plates and baffle curtains
- 204-foot transfer channel, a hybrid anaerobic/aerobic wetland with an armored earthen baffle, and a riprap outlet channel
- Wetland seeding and planting, permanent erosion control, 5-wire fencing and removal of equipment and tanks
- Run day-to-day stormwater controls (best management practices) from the site's stormwater pollution prevention plan; OSMRE writes the plan, and no stormwater discharge permit is required
- Contract type
- Fixed-price construction contract (the Government contemplates a fixed-price award), single award; the bid schedule lists 18 items with estimated quantities and unit prices
- Period of performance
- January 19, 2027 to January 18, 2028 (anticipated); 365 calendar days of construction, which includes 4 calendar days for non-work holidays
- Place of performance
- Pollyanna #2 site, Latimer County, Oklahoma (bid schedule: Gowen, OK). The SAM.gov field is blank.
- Estimated value
- Project magnitude between $1 million and $5 million
- How they'll choose
- Best-value tradeoff, one award. Technical is most important, Past Performance second, Price least important; Technical and Past Performance combined are significantly more important than Price. The Government may hold discussions or award without them.
- Offers due
- November 6, 2026, 5:00 PM Eastern (from the version posted Oct 14, 2026; amended since)
- How to submit
- Not stated in the text provided. The contracting officer is Cathy Boulware, cathy_boulware@ios.doi.gov.
What they'll judge offers on
- Technical: (1A) technical approach, (1B) key personnel and staffing, (1C) schedule and work plan
- Past Performance: quality, relevance and recency on contracts of similar size, scope and complexity
- Price: reasonableness and balance, with no materially unbalanced or overstated line items
What to include when you submit
- Volume I (administrative): the part of the instructions that lists its contents was cut off; the visible items are a Bonding Capacity letter (if construction bonding is required) and a price (bid) guarantee under FAR 52.228-1.
- Volume II, Technical: describe your approach to building the treatment system, including site access, staging, sequencing and risks (seasonal flow, geotechnical conditions, weather, heavy equipment access).
- Volume II, Key personnel: resumes for the Project Manager, Site Superintendent, Safety Officer, Environmental/Construction Engineer and QA/QC (quality assurance and quality control) Manager, with certifications (for example HAZWOPER, water treatment experience) and a staffing plan.
- Volume II, Schedule and work plan: organization and communication structure, QA/QC processes, surveying and grade control, coordination with OSMRE, and a detailed Gantt or critical path method (CPM) schedule.
- Past performance: 3 to 5 recent and relevant projects from the last 5 years of similar scope, size and complexity, each with client, contract number, value, period of performance, scope, safety record (TRIR/DART where applicable), schedule, cost control and points of contact.
- Volume III, Price: the completed pricing schedule with unit prices for variable quantities, a basis of estimate (labor hours, equipment use, disposal fees, testing costs, mobilization), and assumptions and exclusions.
- Complete the Abandoned Mine Land (AML) Contractor Information Form (Attachment 5) and the Contractor's Qualifications Statement (Attachment 6), which lists equipment and experience and is submitted with the offer.
- Acknowledge each amendment (Amendment 0001 is posted) and fill in the Standard Form 1442, the construction offer form.
After award, you must have
- Performance and payment bonds of 100 percent of the contract price, furnished within 14 days, if construction costs are over $150,000 From Sol_140S0326R0001_Amd_0001.pdf:
…you are required to furnish in duplicate,…
- Liability insurance naming the contractor and the United States, with a certificate given to the contracting officer before work starts: $500,000 each person, $1,000,000 each occurrence, $500,000 property damage From 140S0326R0001_REVISED_Ts_Cs_0001.pdf:
$1,000,000 each occurrence…
Current contractor
No incumbent is named, and no competition or market research figures are given.
Not in the notice text
- Part of the revised terms and conditions (the middle of the clauses and the start of the proposal instructions) and the middle of the plans and specifications were left out. How to submit the proposal (email or portal), what Volume I contains and the bid guarantee amount are not in the text provided.
- Question deadline and who to send questions to
- Whether the Standard Form 1442 requires an offer guarantee, and its amount
- Whether the Oklahoma location in the background is a requirement for bidders
- The percentage limit in the limitations on subcontracting clause
- Detailed construction requirements are in Attachment 1 (plans and specifications), which was only partly provided
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 562910
- How to submit, from the AI summary: Not stated in the text provided. The contracting officer is Cathy Boulware, cathy_boulware@ios.doi.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 14, 2026
- Notice type
- Solicitation
- Office
- DOI Osmre (CO), Denver, CO
- Product/service code
- Y1QA · Construction of Restoration of Real Property (Public or Private)
- Business type
- Environmental & natural resources (FedReady's grouping, from NAICS 562910)
- Versions
3 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0002Due Nov 6, 2026
- Oct 14, 2026 · Amendment 0001 (this version)Due Nov 6, 2026
- Sep 30, 2026 · SolicitationDue Nov 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
GCI Pollyanna #2 Acid Mine Drainage Remediation Project
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