Solicitation
Bar Grating and Saddle Clips
Department of Energy
AI summaryFermilab's operating contractor, Fermi Forward Discovery Group, LLC (FFDG), wants firm-fixed-price (FFP: one set price, whatever the work costs) proposals for galvanized steel bar grating panels and saddle clips for the Long-Baseline Neutrino Facility (LBNF) cryostat roof. Goods ship to the Dakota Warehouse in Rapid City, SD. The response due date is November 6, 2026, 5:00 PM CT (an amendment moved it to Nov 13, 2026, 5:00 PM CST · 6:00 PM Eastern), by email, and the award goes to the lowest-priced technically acceptable offer. More in the summary
AI summary Beta
Summary of the version posted Oct 23, 2026. The notice was amended Nov 2, 2026. The due date moved from Nov 6, 2026 to Nov 13, 2026. Check what else changed on SAM.gov.
Fermilab's operating contractor, Fermi Forward Discovery Group, LLC (FFDG), wants firm-fixed-price (FFP: one set price, whatever the work costs) proposals for galvanized steel bar grating panels and saddle clips for the Long-Baseline Neutrino Facility (LBNF) cryostat roof. Goods ship to the Dakota Warehouse in Rapid City, SD. The response due date is November 6, 2026, 5:00 PM CT, by email, and the award goes to the lowest-priced technically acceptable offer.
Who can bid
- Anti-discrimination certification under FAR 52.222-90 with the proposal, whatever its dollar value
- Buy American certificate (FAR 52.225-2): certify that each end product is a U.S. domestic end product, or list the foreign ones
- Accept FFDG's standard terms and conditions for commercial products and services (08.2025) with no exceptions
How to submit: Email to kberger@fnal.gov, due November 6, 2026, 5:00 PM CT. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: Unit of issue not stated for any item. The RFP table gives quantities (368, 72, 60 and so on) with no unit such as Each, and the drawing counts panels; a firm-fixed price depends on knowing the unit, so ask Fermilab to confirm.
- Worth checking: Exceptions can disqualify the proposal. Any exception to the specifications or to FFDG's terms may get the proposal thrown out, and extra terms on a quote form are rejected.
- Worth checking: Award without discussions. FFDG may award without talking to bidders, so the first proposal needs the correct specifications, forms and best price.
Show all 9Show fewer
- Worth checking: Strict shipping rules at a South Dakota warehouse. Shipments need an email notice and appointment, the warehouse has no crane or gantry, and damaged or unannounced shipments can be rejected or returned. Freight is in your price.
- Worth checking: Packaging must fit a load envelope. Items must be bundled and packaged to the roll-in load envelope weight and size limits in the attached Ross_Load_Envelopes_v5.
- Worth checking: Several certification forms with the proposal. A complete package needs the SARC and PROC-FRM-466 as well as the proposal and page 1 of the RFP; a package missing a form may not count as complete.
- Minor: Date passed (Oct 23, 2026): Amendment 01 must be acknowledged. Amendment 01 (October 23, 2026) adds technical answers; bidders must acknowledge it by the due time, by completing the forms or by email.
- Minor: SARC listed differently in the notice and the RFP. The notice asks for the SARC only if not completed within the last year; the RFP's package list has no such condition.
- Minor: Warranty on supplies. The standard terms require repair or replacement of defects for 12 months after initial use or 18 months after delivery and acceptance, whichever is earlier.
Read from the notice and 10 attachments. Show which files.
- RFP 388000kmb Amendment 01.pdf (read)
- RFP 388000kmb.pdf (read)
- VD_Roof_Decking_-_Bar_grate_SOW-260916.pdf (read)
- FDC-0001043.pdf (read)
- Ross_Load_Envelopes_v5.pdf (read)
- Shipping_Expectation_Fact_Sheet.pdf (read)
- Subcontractor Annual Representations and Certifications (SARC).pdf (read)
- PROC-FRM-466 - Proposal Certifications.pdf (read)
- PROC-EXH-469 - Compliance With Federal Anti-Discrimination Laws.pdf (read)
- FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025).pdf (read)
Full summary
What they want
- Bar grating, 1-1/2 inch tall, galvanized (hot-dipped) carbon steel, smooth surface, trim banding: 530 panels in 8 sizes (Items 1 to 8), cut to the FFDG drawing FDC-0001043 Rev B
- Saddle clips that clamp to the top flange of the roof beams: Item 9 Type W44, QTY 1,768; Item 10 Type W10, QTY 352 (unit of issue not stated)
- Grating bar spacing 19-W-4 (1-3/16 inch on center), bearing bar 1-1/2 inch tall by 3/16 inch thick, per Amendment 01
- Strength: 100 PSF live load minimum, 1000 LB concentrated load minimum at mid-span, nominal maximum deflection .25 inch, 48 inch nominal unsupported span, panels 2 feet wide at most
- Delivery to Dakota Warehouse, 1313 E Saint Patrick St, Rapid City, SD 57701, FOB Destination with all freight in the price
- Bundle and package shipments to fit the roll-in load envelope in Ross_Load_Envelopes_v5 and follow the Shipping Expectation Fact Sheet
- After award: customer support for installation questions, operator's manuals if any exist, and a logistics and shipping plan
- Quality control of your own work and that of your suppliers and sub-tier subcontractors
- Contract type
- Firm-fixed-price (FFP) subcontract; terms Net 30, FOB Destination
- Period of performance
- Not stated. Proposals must include a lead time; no delivery date is given
- Place of performance
- Rapid City, SD, USA (delivery to the Dakota Warehouse, 1313 E Saint Patrick St, Rapid City, SD 57701)
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): award to the supplier FFDG deems responsible whose proposal is technically acceptable and offers the lowest evaluated price. FFDG intends to award without discussions.
- Offers due
- November 6, 2026, 5:00 PM CT (from the version posted Oct 23, 2026; amended since)
- How to submit
- Email to kberger@fnal.gov
What they'll judge offers on
- Technical acceptability: the proposal must meet the specifications (SOW and Amendment 01)
- Price: lowest evaluated price among technically acceptable proposals
What to include when you submit
- Send a complete proposal package: (1) a proposal with lead time, (2) page 1 of RFP 388000kmb completed, (3) the Subcontractor Annual Representations and Certifications (SARC, form PROC-FRM-100), (4) Proposal Certifications (PROC-FRM-466)
- The notice says the SARC is needed only if not completed within the last year; the RFP document lists it without that condition
- Fill in unit price, line total, lead time and total extended proposal price for Items 1 to 10 on page 1 of the RFP, with company name, address and signature
- Include all freight in the price: delivery terms are FOB Destination
- Clearly indicate any exceptions to specifications and extra charges for containers, tooling and the like on the quote
- Acknowledge Amendment 01 before the due time, by completing the SARC and PROC-FRM-466 or by email
- Fill in the PROC-FRM-466 certifications that apply to the proposal's dollar value: the anti-discrimination (FAR 52.222-90) certification for every proposal, then more at $15,000 and above and at $200,000 and above
- Send questions about the contract to Karen Berger, Procurement Specialist III, kberger@fnal.gov, 630-840-4344
Not in the notice text
- The required delivery date is not stated; the proposal must give a lead time
- Unit of issue for each item (for example Each or per panel) is not stated
- The dollar value of the buy is not stated
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to kberger@fnal.gov. Check it in the notice before you send anything.
Notice details
- Posted
- Nov 2, 2026
- Notice type
- Solicitation
- Office
- Fermilab - DOE Contractor, Batavia, IL
- Product/service code
- 5670 · Building Components, Prefabricated
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 332323)
- Versions
3 versions have been posted, newest first.
- Nov 2, 2026 · Amendment 0002 (this version)Due Nov 13, 2026 (changed)
- Oct 23, 2026 · Amendment 0001Due Nov 6, 2026
- Oct 21, 2026 · SolicitationDue Nov 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Latest amendment note (Amendment 2) from SAM.gov
Amendment 02, dated November 2, 2026 - This Amendment extends the due date one week to 5:00 PM CT, Friday, November 13, 2026. This Amendment also adds the file "RFP 388000kmb Amendment 02" to the list of attachments, providing clarifications and answers to submitted questions. No other Terms have changed. Amendment 01, dated October 23, 2026 - This Amendment adds the file "RFP 388000kmb Amendment 01" to the list of attachments. This Amendment provides clarification to the technical specifications. No other Terms have changed. Fermilab is seeking to procure bar grating and saddle clips. Please see attached Fermilab RFP 388000kmb and associated documentation. Please review the RFP document fully, as it outlines how to submit a complete proposal package. Proposal Due Date: 5:00 PM CT, Friday, November 6, 2026 (see Amendment 02 for new due date) Submitting a complete proposal package includes: 1. Proposal with lead time 2. RFP 388000kmb 3. SARC - Subcontractor Annual Reps & Certs (PROC-FRM-100 v1.0) – If not completed within the last year 4. PROC-FRM-466 - Proposal Certifications (v1.0)
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