Solicitation
Bar Grating and Saddle Clips
Department of Energy
AI summaryFermilab (Department of Energy, bought through its contractor Fermi Forward Discovery Group, LLC, or FFDG) wants a firm-fixed price to fabricate 530 hot-dip galvanized bar grating panels plus 2,120 saddle clips for the roof of a neutrino detector cryostat. Everything ships free on board (FOB) destination to a warehouse in Rapid City, SD. The response due date is November 6, 2026, 5:00 PM Central. Award goes to the lowest-priced technically acceptable offer. More in the summary
A newer version of this notice was posted Oct 23, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 21, 2026. The notice was amended Oct 23, 2026. Check what else changed on SAM.gov.
Fermilab (Department of Energy, bought through its contractor Fermi Forward Discovery Group, LLC, or FFDG) wants a firm-fixed price to fabricate 530 hot-dip galvanized bar grating panels plus 2,120 saddle clips for the roof of a neutrino detector cryostat. Everything ships free on board (FOB) destination to a warehouse in Rapid City, SD. The response due date is November 6, 2026, 5:00 PM Central. Award goes to the lowest-priced technically acceptable offer.
Who can bid
- A current Subcontractor Annual Representations and Certifications (SARC, PROC-FRM-100 v1.0), signed within the last 12 months. It covers business size and category, ownership, accounting system, E-Verify and export control.
- Proposal Certifications (PROC-FRM-466): FAR 52.222-90 (Addressing DEI Discrimination by Federal Contractors) certification for all proposals; export and import control certifications for larger proposals; further certifications at higher dollar values
- Be a responsible supplier, as FFDG decides, and accept FFDG's General Terms and Conditions for Commercial Products and Commercial Services (08.2025) without exceptions
How to submit: Email to Karen Berger, Procurement Specialist III, at kberger@fnal.gov (630-840-4344). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
- Serious: Exceptions to the specification or terms can disqualify an offer. Any exception to the specifications or to FFDG's terms and conditions may get the proposal thrown out without further consideration, and extra terms on a quote form are rejected.
- Worth checking: Strict warehouse delivery rules. Deliveries need advance notice, a bill of lading and an appointment. Shipments with no notice, or beyond the warehouse's handling ability, can be returned, and damaged shipments are rejected.
- Worth checking: Freight to South Dakota is in your price. Offers must be FOB Destination with all freight included, so shipping 530 panels and 2,120 clips to Rapid City, SD, must be priced in.
Show all 7Show fewer
- Worth checking: Load-envelope packaging required. Bundles must meet the roll-in load envelope for weight and size, and the warehouse has no crane or gantry. Special handling needs approval 2 weeks before shipping.
- Worth checking: No unit of issue given for the quantities. The price table lists quantities such as 368 and 1,768 but has no unit column filled in (each, set or pack). Ask FFDG what unit each price should cover.
- Minor: Warehouse hours differ between pages. The fact sheet gives Monday to Friday 7:00 AM to 3:30 PM on one page and 7:00 AM to 2:30 PM MT on another. Confirm hours when booking the delivery appointment.
- Minor: Hot-dip galvanized custom-sized panels. Eight panel sizes must be cut to the drawing and hot-dip galvanized, and clips must fit W44x290 and W10x49 beam flanges. A shop without a galvanizing source may struggle.
Read from the notice and 9 attachments. Show which files.
- RFP 388000kmb.pdf (read)
- VD_Roof_Decking_-_Bar_grate_SOW-260916.pdf (read)
- FDC-0001043.pdf (read)
- Ross_Load_Envelopes_v5.pdf (read)
- Shipping_Expectation_Fact_Sheet.pdf (read)
- Subcontractor Annual Representations and Certifications (SARC).pdf (read)
- PROC-FRM-466 - Proposal Certifications.pdf (read)
- PROC-EXH-469 - Compliance With Federal Anti-Discrimination Laws.pdf (read)
- FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025).pdf (read)
Full summary
What they want
- Fabricate bar grating panels to drawing FDC-0001043 Rev B: 368 at 62.875" x 24", 72 at 62.875" x 12", 60 at 76.75" x 24", 20 at 78.75" x 24", 4 at 78.75" x 12", 2 at 62.875" x 25.875", 2 at 76.75" x 13.875" and 2 at 76.75" x 12", all 1-1/2" deep (530 panels in total)
- Supply saddle clips that clamp to the top flange of the roof beams: 1,768 Type W44 and 352 Type W10 (the RFP table gives no unit of issue)
- Meet the specification: 1-1/2" bearing bars, 3/16" thick, 48" nominal unsupported span, 1" maximum clear spacing, 100 PSF minimum personnel live load, 1000 LB minimum line load at mid-span, nominal maximum deflection .25", panels no wider than 2'-0", hot-dip galvanized
- Bundle and package the items to fit the Ross shaft roll-in load envelope for weight and dimensions (the Ross_Load_Envelopes_v5 attachment)
- Deliver to Dakota Warehouse, 1313 E Saint Patrick St, Rapid City, SD 57701, with shipment notice, bill of lading and a delivery appointment
- After award: customer support for installation questions, all available operator's manuals for the grating and hardware, and a logistics and shipping plan
- Contract type
- Firm-fixed-price subcontract or purchase order (commercial products) under U.S. Department of Energy prime contract no. 89243024CSC000002; Net 30 payment terms
- Place of performance
- Rapid City, SD, USA; units ship to Dakota Warehouse, 1313 E Saint Patrick St, Rapid City, SD 57701
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): award to the responsible supplier whose proposal is technically acceptable and offers the lowest evaluated price. FFDG intends to award without discussions.
- Offers due
- November 6, 2026, 5:00 PM Central (6:00 PM Eastern) (from the version posted Oct 21, 2026; amended since)
- How to submit
- Email to Karen Berger, Procurement Specialist III, at kberger@fnal.gov (630-840-4344)
What they'll judge offers on
- Technical acceptability: the grating and clips meet the specification and drawing, with no exceptions to the specifications or terms
- Price: lowest evaluated price among technically acceptable offers, with all freight to Rapid City included
What to include when you submit
- Send a proposal that states your lead time
- Complete page 1 of RFP 388000kmb: unit price, line total price and lead time for each of the 10 items, the total extended proposal price, company name, address, and signature and date
- Include the Subcontractor Annual Representations and Certifications (SARC, form PROC-FRM-100 v1.0) if you have not completed one within the last year
- Include the Proposal Certifications (PROC-FRM-466 v1.0), completed for the sections that apply to the dollar value of your proposal; the FAR 52.222-90 certification is required for every proposal
- Quote delivery FOB Destination with all freight charges included in the price
- Clearly indicate any exceptions to the specifications and any extra charges for containers or tooling
- Do not add terms, or link to terms, on your quote form: the RFP says these are rejected
Not in the notice text
- No required delivery date is given; bidders state their own lead time in the proposal
- SAM.gov states no set-aside; the RFP does not name one
- No Government estimate or budget is given
- The unit of issue for each priced item is not stated
- The deadline for questions is not stated; send contract questions to Karen Berger at kberger@fnal.gov
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Karen Berger, Procurement Specialist III, at kberger@fnal.gov (630-840-4344). Check it in the notice before you send anything.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Solicitation
- Office
- Fermilab - DOE Contractor, Batavia, IL
- Product/service code
- 5670 · Building Components, Prefabricated
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 332323)
- Versions
2 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0001Due Nov 6, 2026
- Oct 21, 2026 · Solicitation (this version)Due Nov 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Fermilab is seeking to procure bar grating and saddle clips. Please see attached Fermilab RFP 388000kmb and associated documentation. Please review the RFP document fully, as it outlines how to submit a complete proposal package. Proposal Due Date: 5:00 PM CT, Friday, November 6, 2026 Submitting a complete proposal package includes: 1. Proposal with lead time 2. RFP 388000kmb 3. SARC - Subcontractor Annual Reps & Certs (PROC-FRM-100 v1.0) – If not completed within the last year 4. PROC-FRM-466 - Proposal Certifications (v1.0)
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