Solicitation
DESC2103C - Bulk Fuel Storage Tanks Phase II, Yokota Air Base, Japan
Department of Defense · Department of the Army
AI summaryOnly local sources (firms physically located in Japan and licensed to do construction there) can bid on this Army Corps of Engineers job to build a 100,000-barrel jet fuel storage tank, pump house and tunnel at Yokota Air Base, Japan. This is Phase II of a fuel storage project. The response due date is January 25, 2027, 2:00 PM JST, through PIEE (the Defense Department's online solicitation system), and the contract runs 1,020 calendar days after notice to proceed. More in the summary
A newer version of this notice was posted Oct 19, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. The notice looks incomplete: The full solicitation (SF 1442, the Section 00 10 00 schedule, the specifications, drawings and any amendments) and the updated Request for Information (RFI) response reports are on PIEE and were not read; the files read are the conference slides and the site visit roster. Check the attachments on SAM.gov.
Only local sources (firms physically located in Japan and licensed to do construction there) can bid on this Army Corps of Engineers job to build a 100,000-barrel jet fuel storage tank, pump house and tunnel at Yokota Air Base, Japan. This is Phase II of a fuel storage project. The response due date is January 25, 2027, 2:00 PM JST, through PIEE (the Defense Department's online solicitation system), and the contract runs 1,020 calendar days after notice to proceed.
Who can bid (6)
- Local source: a company, partnership or joint venture physically located in Japan and licensed and registered to perform construction in Japan; only local sources are considered
- A Japanese civil construction (doboku isshiki koji) or architectural construction (kenchiku isshiki koji) license, held by the proposal due date and time and shown on the Ministry of Land, Infrastructure, Transport and Tourism website
- Prime contractor experience on at least one fuel facility project with bulk storage tanks, valued at 1,000,000,000 JPY (or $10,000,000) or more, completed within 20 years before the solicitation date
Show all 6Show fewer
- A system supplier subcontractor, independent of the contractor and factory authorized, with at least 5 qualifying fuel system projects in the last 5 years
- Advance registration in PIEE to submit proposals; a joint venture must also have an active System for Award Management (SAM) registration as an entity
- Compliance with all applicable Japanese laws, decrees, labor standards and regulations during performance
How to submit: Electronically through the PIEE (Procurement Integrated Enterprise Environment) Solicitation Module; paper copies are not accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 19, 2026.
- Serious: Local sources in Japan only. Only firms physically located in Japan and authorized to do construction there can be considered, so a U.S. small business without a Japanese entity and office cannot bid on its own.
- Serious: Japanese construction license required by the due date. The Government checks the license on a Japanese ministry website, and a missing or wrongly shown license is cause for rejection.
- Serious: Large fuel facility experience required. A proposal is rejected unless at least one project as prime contractor was a new fuel facility with bulk storage tanks worth 1,000,000,000 JPY (or $10,000,000) or more, completed within 20 years.
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- Serious: Five qualifying system supplier projects needed. You must name an independent, factory-authorized aviation fuel system supplier subcontractor with at least 5 qualifying projects in the last 5 years, or the proposal is rejected.
- Worth checking: Award possible on initial proposals. The Army may award without any questions or discussions, so the first proposal must be complete and priced for every line.
- Worth checking: Work ties into live Phase I systems. You must confirm Phase I equipment in the field and avoid interrupting fuel operations, which adds scheduling and coordination risk.
- Worth checking: Possible soil contamination. Incinerator ash was found in the Phase I berm soils; Phase II soil tests found none, but the design has instructions if contamination appears.
- Worth checking: Daily liquidated damages for delay. Finishing late costs ¥615,000 for each calendar day of delay.
- Worth checking: Restricted airfield and base access. The site is in a controlled airfield area with stricter escort rules than normal base access.
- Minor: Construction materials must be U.S. or designated country. Under the Balance of Payments Program clause, only domestic or designated country construction material may be used; Japan is a designated country.
- Minor: Priority-rated order. The contract is a rated order (DO-C2) under the Defense Priorities and Allocations System, which adds rules the contractor must follow.
Read from the notice and 2 attachments. Show which files.
- Site Visit Roster W912HV26RA009.pdf (read)
- Preproposal Conf Slides_W912HV26RA009 DESC2103C Fuel Tank.pdf (read)
Full summary
What they want
- Build one 100,000-barrel cut-and-cover JP-8 jet fuel storage tank, with a reinforced concrete pump house on top and an access tunnel
- Install in the pump house four 600-gallon-per-minute issue pumps and one 50-gallon-per-minute water draw-off pump, plus a high-level valve, independent level alarms, piping, valves and vaults
- Connect the new tank, pump house and control system to the existing filter separator building, its programmable logic controller and the tank-gauging reporting module
- Provide a product saver tank and a product recovery pump that returns reclaimed fuel through receipt filtration to the bulk tanks
- Option line (CLIN 0002): install the automatic tank gauging system, level transmitter and temperature probe; the Army may exercise it within 180 calendar days of award
- Verify in the field the Phase I equipment you tie into, and coordinate with the Government so live fuel operations are not interrupted
- Keep the existing berm around Building 1310 intact and follow the design's instructions if soil contamination is found
- After award: submit key personnel qualifications, a project schedule, an accident prevention plan, a quality control plan and an environmental protection plan on the schedule in the pre-construction list
- Contract type
- Construction request for proposals (RFP) with lowest price technically acceptable award; one base line (1 Job) and one option line (1 Job). The pricing type is not stated in the files read.
- Period of performance
- 1,020 calendar days after Notice to Proceed (NTP); liquidated damages (a daily charge for late finish) of ¥615,000 for each calendar day of delay
- Place of performance
- Yokota Air Base, Japan (outside the United States)
- Estimated value
- Magnitude of the project is given as between ¥7,500,000,000 and ¥15,000,000,000
- How they'll choose
- Lowest price technically acceptable (LPTA): a firm must be rated acceptable on Factors 1, 2 and 3, then the lowest evaluated price wins.
- Offers due
- January 25, 2027, 2:00 PM JST
- How to submit
- Electronically through the PIEE (Procurement Integrated Enterprise Environment) Solicitation Module; paper copies are not accepted
- Page limits
- Construction Experience sheets: 5 pages per project (joint venture agreements don't count). System Supplier Subcontractor Experience sheets: 4 pages per project.
What they'll judge offers on
- Factor 1, Construction Experience (acceptable/unacceptable): at least 1 and up to 3 projects where the offeror was prime, completed within 20 years of the solicitation date, valued at 1,000,000,000 JPY (or $10,000,000) or more, and new construction of a fuel facility with bulk storage tanks
- Factor 2, System Supplier Subcontractor Experience (acceptable/unacceptable): at least 5 and up to 7 projects completed within 5 years, where the system supplier provided and installed fuel dispensing systems with pumps, controls, piping and valves, and integrated, commissioned and balanced the instruments, controls and pumps
- Factor 3, Past Performance (acceptable/unacceptable): recent and relevant projects, with overall satisfactory performance; no record counts as acceptable
- Factor 4, Price: price analysis for fairness and reasonableness, checked for unbalanced line item prices; missing price data may make a proposal unacceptable
What to include when you submit
- Send two separate PDF files: Volume I Technical Proposal and Volume II Price Proposal
- Volume I: cover sheet, Construction Experience sheets (Attachment I) for 1 to 3 projects, Subcontractor Experience sheets (Attachment II) for 5 to 7 projects, and Past Performance Questionnaires (Attachment III), one per Factor 1 project
- If a completed past performance questionnaire is not available by the due date, submit its first page with contract and client information; a Contractor Performance Assessment Report (CPAR) may replace the questionnaire
- The documents list also calls for the Standard Form (SF) 1442 front and back with the back completed and signed, the Section 00 10 00 schedule, Section 00 45 00 representations and certifications, and the SF 30 front page for each amendment
- If proposing as a joint venture, send a signed joint venture agreement, signed by an authorized representative of each member
- Prices must be filled in for every line in the Section 00 10 00 schedule
- An officer signs the offer, or another signer attaches proof of authority to sign
- Hold your offer open for at least 120 calendar days (SF 1442 block 13D)
- Complete SF 1442 blocks 14, 15, 17, 19, 20A, 20B and 20C and note the due date in block 13A
- Send questions through the Microsoft Forms link in the solicitation by 11:59 PM JST on October 5, 2026
After award, you must have
- Base access for workers, including a special Restricted Airfield Batch for main contractor personnel and escorts, and controlled airfield area access From Preproposal Conf Slides_W912HV26RA009 DESC2103C Fuel Tank.pdf:
Base access and a special Restricted Airfield Batch (RAB) for main contractor personnel and escorts…
Current contractor
No incumbent is named. This is Phase II of a project; the Phase I contractor is not named, and Phase II must tie into systems delivered under Phase I. The site visit roster lists attendees from many firms, including Shimizu Corporation, Obayashi Corporation and Samsung C&T.
Not in the notice text
- The full solicitation (SF 1442, the Section 00 10 00 schedule, the specifications, drawings and any amendments) and the updated Request for Information (RFI) response reports are on PIEE and were not read; the files read are the conference slides and the site visit roster
- The slides say they are unofficial and the solicitation governs if they differ
- Whether the site visit and pre-proposal conference were required is not stated; the conference was September 10, 2026 and the site visit roster is dated September 11, 2026
- The currency of offers and any exchange rate rules are not stated in the files read; the project size and damages are shown in Japanese yen
- Bonding or other security requirements are not stated in the files read
- The pricing type (such as firm-fixed-price) is not stated in the files read
- Whether the question deadline of October 5, 2026 was later moved is not stated; the RFI response reports are on PIEE
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Electronically through the PIEE (Procurement Integrated Enterprise Environment) Solicitation Module; paper copies are not accepted. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Sep 13, 2026
- Notice type
- Solicitation
- Office
- W2SN ENDIST Japan
- Product/service code
- Y1NA · Construction of Fuel Supply Facilities
- Business type
- Energy, fuel & utilities (FedReady's grouping, from NAICS 237120)
- Versions
7 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0005Due Jan 25, 2027
- Sep 25, 2026 · Amendment 0004Due Jan 25, 2027
- Sep 13, 2026 · Amendment 0003 (this version)Due Jan 25, 2027
- Sep 9, 2026 · Amendment 0002Due Jan 25, 2027
- Aug 12, 2026 · Amendment 0001Due Jan 25, 2027
- Aug 12, 2026 · SolicitationDue Jan 25, 2027 (changed)
- Jul 14, 2026 · PresolicitationDate Aug 31, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Update 19 October 2026: Updated RFI Response Report has been posted to PIEE. Update 25 September 2026: Preliminary RFI Response Report has been posted to PIEE. Update 14 September 2026: Attached Site Visit Roster. Update 10 September 2026: Attached Pre-Proposal Conference Slides. Project Title: DESC2103C - Bulk Fuel Storage Tanks Phase II. Project Description: Construct one 100,000-barrel cut-and-cover JP-8 storage tank. A pump house is to be provided on the top of the tank and contain four 600-gpm issue vertical turbine pumps and one 50-gpm water draw off vertical turbine pump. The new tank will include a high-level valve, independent level alarms, and the hardware necessary for the automatic tank gauging (ATG) system. The new tank includes piping, valves, vaults and appurtenances connecting to an existing filter separator building. The new control system of the new tank will be connected to the existing filter building that houses pump control Programmable Logic Controller (PLC) and Human Machine Interface (HMI), automatic tank gauge (ATG) reporting module capable of reporting inputs from all Eastside Fuel Facility tanks. A product saver tank is to be provided for the new bulk storage tank. The Pump House will be of reinforced concrete construction and site adapted to meet local conditions. The roof will be a low slope concrete roof with built-up roofing with overhangs over doorways. The tank is to be steel with concrete outer wall with a rolling cover for access to tank mounted equipment. The product recovery pump will return reclaimed fuel back through receipt filtration to the bulk storage tanks.
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