Combined Synopsis/Solicitation
AZ Coconino NF Flagstaff Garage door Replacement and Service
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summaryOnly small businesses can quote on solicitation 12445127Q0004, AZ Coconino NF Flagstaff Garage door Replacement and Service: replace seven garage bay doors and service eleven more at the Flagstaff Ranger Station and Mormon Lake Work Center near Flagstaff, Arizona. The USDA Forest Service plans a firm-fixed-price (FFP: one set price, whatever the work costs) award, with work of no more than 90 calendar days. SAM.gov's response due date is the end of November 22, 2026; the documents give other dates, so confirm with the contracting officer. More in the summary
AI summary Beta
Only small businesses can quote on solicitation 12445127Q0004, AZ Coconino NF Flagstaff Garage door Replacement and Service: replace seven garage bay doors and service eleven more at the Flagstaff Ranger Station and Mormon Lake Work Center near Flagstaff, Arizona. The USDA Forest Service plans a firm-fixed-price (FFP: one set price, whatever the work costs) award, with work of no more than 90 calendar days. SAM.gov's response due date is the end of November 22, 2026; the documents give other dates, so confirm with the contracting officer.
Who can bid
- Small business for NAICS 238190; this is a total small business set-aside.
- Active System for Award Management (SAM) registration, as the SAM registration provision is checked.
- Be technically qualified for the work or use qualified, certified subcontractors, and send certifications and licenses with the bid.
How to submit: Email to Richard.huffman@usda.gov with a copy to cynthia.granderson@usda.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
From the version posted Oct 23, 2026.
- Worth checking: Organized site visit on October 29, 2026, 9:00 AM local. The visit meets at Mormon Lake Work Center, then goes to the Flagstaff Ranger Station. Attendance is not stated as required, but you are solely responsible for confirming existing door conditions and price.
- Worth checking: Davis-Bacon wage rates apply. Davis-Bacon is the federal law setting minimum pay and payroll records for construction workers; wage determination AZ20260043 for Coconino County is attached.
- Worth checking: One award, every item must be priced. A quote that leaves out any Peaks or MLWC item is not considered responsive.
Show all 6Show fewer
- Minor: Schedule dates versus the 90-day contract time. The schedule lists a performance period of November 19, 2026 to February 19, 2027, while the specifications give a base bid of 90 calendar days. Ask when the 90 days start.
- Minor: Requirements that do not match door work. The specifications ask for an understanding of fire suppression systems and NFPA installer certifications, which don't appear tied to garage doors; ask the contracting officer whether they apply.
- Minor: Weekly written progress reports. Reports are due for the whole project duration, covering completed work, planned work and any problems.
Read from the notice and 1 attachment. Show which files.
- C04.a 12445127Q004 SAM Package.pdf (read)
Full summary
What they want
- Fully replace three garage bay doors at the Flagstaff Ranger Station (called Peaks) and four at the Mormon Lake Work Center (MLWC). Doors are white and replaced in-kind, or C.H.I. Model 3241 or equivalent, with stile placement matching the existing doors.
- Fit 24 in x 12 in clear, insulated, shatter-resistant glass windows on replacement doors, since existing doors with windows are replaced with doors having windows.
- Give eight Peaks doors a complete general service and lubrication.
- Repair three Peaks doors first: two need retainer repairs and a new seal strip, and one needs rollers and cable adjustments. Then give them the general service and lubrication.
- Install new flexible seal strips on the 11 Peaks doors that get service.
- Work Monday through Friday, 8 AM to 4 PM, except federal holidays, unless the contracting officer's representative (COR) agrees otherwise; keep sites clean, secure and usable each day.
- After award, send weekly written progress reports, a plan of operations 10 days before the pre-work meeting, notice of mobilization 10 days beforehand, and a quality control plan before repair work.
- Give the COR product data for the doors and parts, operation and maintenance manuals, and warranty information; price the work as lump sums for each pay item.
- Contract type
- Firm-fixed-price (FFP)
- Period of performance
- Base bid of no more than 90 calendar days. The schedule lists a performance period of November 19, 2026 to February 19, 2027 with delivery on February 8, 2027.
- Place of performance
- Flagstaff Ranger Station (5075 US-89 S, Flagstaff, AZ 86004) and Mormon Lake Work Center (4373 S Lake Mary Road, Flagstaff, AZ 86001), Coconino National Forest, Arizona
- Estimated value
- Magnitude of construction stated as between $25,000 and $100,000
- How they'll choose
- Lowest priced quote that is fair and reasonable with acceptable or neutral past performance. No tradeoffs are made, and the lowest price does not automatically win.
- Offers due
- End of November 22, 2026 (12:00 AM November 23, 2026 Central)
- How to submit
- Email to Richard.huffman@usda.gov with a copy to cynthia.granderson@usda.gov
What they'll judge offers on
- Price: priced on the attached Schedule of Items spreadsheet and checked for fairness and reasonableness
- Past performance: rated acceptable, neutral (no record) or unacceptable, using any references provided, USDA contract history and Government sources such as the Contractor Performance Assessment Reporting System (CPARS)
What to include when you submit
- Price every item on the attached Schedule of Items spreadsheet: mobilization, general service, repairs and replacements for Peaks, and mobilization and replacements for MLWC. Only one award is made, so a quote must price all items.
- Complete the offer section of Standard Form 1442 (SF 1442, the construction offer form).
- Send a detailed approach to the work, and show you are technically qualified or have qualified subcontractors.
- Send the necessary certifications and licenses with the bid documents.
- Hold your prices firm for 90 calendar days from the date for receipt of offers.
- Put the solicitation name and number in the subject line of the email.
Not in the notice text
- Whether performance and payment bonds or an offer guarantee are required: the SF 1442 checkboxes couldn't be read; check the form on SAM.gov. The mobilization section mentions bond premiums.
- Which existing doors have windows is not listed; the notice says some doors get windows.
- The warranty period beyond the 'industry standard' wording is not stated.
- When the 90 calendar days begin (notice to proceed or award) is not clear from the schedule dates.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238190
- How to submit, from the AI summary: Email to Richard.huffman@usda.gov with a copy to cynthia.granderson@usda.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- USDA-FS, CSA East 12, Atlanta, GA
- Product/service code
- Z1JZ · Maintenance of Miscellaneous Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238190)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 12445127Q0004 is issued as a Request for Quotation (RFQ) for: There are three (3) garage bay doors at Peaks and four (4) garage bay doors at MLWC for full replacement. Some bay doors shall receive 24 in x 12in clear, insulated, shatter-resistant glass windows. Eight (8) garage bay doors at Peaks will receive a complete general service and lubrication, and three (3) garage bay doors at Peaks need parts replaced or adjusted prior to complete general service and lubrication. The 11 bay doors receiving general service and lubrication will also receive new flexible seal strips. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238190 Other Foundation, Structure, and Building Exterior Contractors. The small business size standard is $19 This acquisition is a Total Small Business Set- Aside. All responsible sources may submit a quotation which will be considered by the agency.
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