Combined Synopsis/Solicitation
Elevator Maintenance & Related Services (Columbus, OH & Dayton, OH)
General Services Administration · Public Buildings Service
AI summaryThe General Services Administration's Public Buildings Service wants full-service elevator maintenance at four federal buildings in Columbus and Dayton, Ohio. The contract has a one-year base starting March 1, 2027 and four one-year options. It is not set aside, the response due date is November 16, 2026, 3:00 PM Eastern, and past performance counts far more than price, so bidders need at least three elevator maintenance references. More in the summary
AI summary Beta
This summary may miss requirements: 7 of 13 attachments weren't read (Appendix A - CCW Rice.xlsx, Appendix A - CCW Kinneary.xlsx and 5 more). Check the attachments on SAM.gov.
The General Services Administration's Public Buildings Service wants full-service elevator maintenance at four federal buildings in Columbus and Dayton, Ohio. The contract has a one-year base starting March 1, 2027 and four one-year options. It is not set aside, the response due date is November 16, 2026, 3:00 PM Eastern, and past performance counts far more than price, so bidders need at least three elevator maintenance references.
Who can bid (4)
- No set-aside: open to businesses of any size. The NAICS code 238290 size standard is $22 million.
- Have at least three elevator maintenance references that meet the relevance rules (commercial or government-owned facility, two consecutive years, completed within five years of the closing date)
- Be registered in the System for Award Management (SAM), the federal contractor database
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- Do all preventive maintenance and service calls with your own employees; hire independent licensed firms for safety inspections
How to submit: Email to Natasha Cunningham, Contracting Officer, at natasha.cunningham@gsa.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 19, 2026.
- Serious: At least three elevator maintenance references required. Past performance counts far more than price, and each reference must be elevator maintenance work that ran at least two consecutive years; a firm without that history will struggle.
- Worth checking: The conference was Oct 26, 2026. Check the amendments for slides, answers or an attendee list, and whether taking part was required.
- Worth checking: Union wage rates apply under the Service Contract Labor Standards. Attachment C holds the wage determination and collective bargaining agreement, with 2026 wage rate sheets for the Columbus and Dayton union locals. No Davis-Bacon wage rule is mentioned.
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- Worth checking: 24-hour, seven-day emergency telephone monitoring. The contractor must answer entrapment calls at all hours, including holidays, and keep the property manager updated; a small firm needs round-the-clock staffing.
- Worth checking: Own staff must do all maintenance; no subcontracting of routine work. Only safety inspections may go to independent licensed firms, and the Government can approve or reject any subcontractor.
- Worth checking: Full-service pricing covers all labor, parts and materials. Repairs and parts are included in your price, and problems that existed before the contract began are not excluded, so inspect the equipment before pricing.
- Worth checking: All line items must be priced. A quote that leaves out any line item or uses alternative pricing can be rejected, and unbalanced prices can make a quote ineligible.
- Minor: Wage increase claims must be filed within 30 days. Increases claimed under the wage price-adjustment clause are denied if they arrive outside the 30-day notice period, and may be denied if incomplete or inaccurate.
Read from the notice and 6 attachments. 7 of 13 not read. Show which files.
- SF 1449 47PF5327Q0001.pdf (read)
- RFQ 47PF5327Q0001.pdf (read)
- Attachment A - PWS.pdf (read)
- Attachment C - 2022-2027-NEBA-Agreement.pdf (read)
- Appendix C - Attendance Form.pdf (read)
- Appendix B - Past Performance Form.pdf (read)
- Appendix A - CCW Rice.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Appendix A - CCW Kinneary.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Appendix A - CCW Bricker Garage.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Appendix A - CCW Bricker FB.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment B - Electronic Offer Sheet.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment C - IUEC -2026 Wage Rates Local 37 Columbus.pdf: not summarized: open it on SAM.gov
- Attachment C - IUEC -2026 Wage Rates Local 11 for Dayton.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Full elevator maintenance at four locations: all services, repairs, inspections and tests, with all labor, parts and materials, keeping elevators fully operational
- Follow the American Society of Mechanical Engineers (ASME) A17.1 elevator safety code and manufacturer recommendations
- Run 24-hour, seven-day emergency telephone monitoring for entrapments and report any outage to the Government
- Write and follow a maintenance control program (MCP): a plan listing each maintenance task and how often it is done
- Do required tests at six-month, one-year, three-year and five-year intervals at no added cost; hire independent licensed firms for safety inspections
- Run monthly firefighters' emergency operation recall tests on elevators that have them
- Keep maintenance and service-call logs and send a monthly report of work; the records belong to the Government
- Keep any asbestos-containing material intact and tell the contracting officer before disturbing it
- Contract type
- Firm-fixed-price (one set price, whatever the work ends up costing), commercial services. The ordering clauses are indefinite-quantity: the Government orders as needed.
- Period of performance
- One-year base period (March 1, 2027 to February 29, 2028) plus four one-year options, ending February 29, 2032, and an option to extend services up to 6 months.
- Place of performance
- Kinneary US Courthouse (85 Marconi Blvd.), Bricker Federal Building and Bricker Parking Garage (200 N. High Street), all in Columbus, Ohio; Rice Federal Building & US Courthouse (200 W. Second Street), Dayton, Ohio.
- Estimated value
- Not stated
- How they'll choose
- Best value: award to the quote most advantageous to the Government, price and past performance considered. Past performance is significantly more important than price.
- Offers due
- November 16, 2026, 3:00 PM EST
- How to submit
- Email to Natasha Cunningham, Contracting Officer, at natasha.cunningham@gsa.gov
What they'll judge offers on
- Past Performance: at least three and at most five references. A reference counts as relevant if the contract was for elevator maintenance in a commercial or government-owned facility, ran at least two consecutive years, and (if finished) was completed within five years of the closing date
- Price: total evaluated price is the Attachment B prices times the listed quantities for the base period and all option periods; quotes with significantly unbalanced prices may be rejected
What to include when you submit
- Complete the provision representations; the Government may verify them with the apparent winner before award
- Complete Attachment B, the Electronic Offer Sheet, in Excel, pricing every line item for the base and all option periods
- Complete Appendix A, the contractor cost worksheet (CCW), in Excel: four in all, one per location
- Send Appendix B, the Past Performance Reference Form, for each reference: at least three and no more than five. The same project and contact person can't be used twice.
- Send Appendix C, the attendance form for the pre-quotation conference, by 1:00 PM EST on October 23, 2026
- Provide a quality control plan (QCP) in line with Section C.16.1 of the performance work statement (PWS)
- Complete the Standard Form 1449 (SF 1449) blocks 12, 17, 23, 24 and 30; the form is signed and returned as your offer
- Include your solicitation number, name, address, phone, unique entity ID and a statement of how far you agree with the solicitation terms
- Keep your prices firm for 60 calendar days from the response due date
After award, you must have
- Provide a contract manager with at least 5 years of recent elevator-management experience; send the manager's resume within five days after award From Attachment A - PWS.pdf:
…shall possess at least 5 years of recent (within the past 7 years) experience in managing personnel…
- Send the maintenance control program to the contracting officer within 15 days after award, or by the contract start date if that is earlier From Attachment A - PWS.pdf:
Within fifteen (15) days after award and no later than the Contract start date, whichever is earlier, a copy of…
Not in the notice text
- Several key files were attached but not read: the price sheet (Attachment B), the four cost worksheets (Appendix A for Rice, Kinneary, Bricker Garage and Bricker FB) and the two 2026 union wage rate sheets (scanned PDFs).
- Most of the middle of the performance work statement was left out, including the list of equipment (Exhibit 1), Sections E to H and the performance standards; only its start and end were read.
- How many elevators there are, and their types and ages, are not in the text read.
- Whether Ohio or local elevator licenses, bonding or insurance amounts are required for bidders is not in the text read.
- The page limit for the quality control plan, if any, is not stated in the text read.
Eligibility and how to respond
- SAM.gov lists no set-aside, but the notice text limits who can bid:
- The notice text says this is set aside for small businesses, but SAM.gov lists no set-aside. Ask the contracting officer which one applies before you bid.
- How to submit, from the AI summary: Email to Natasha Cunningham, Contracting Officer, at natasha.cunningham@gsa.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- PBS Facility Management East - Branch C, Washington, DC
- Product/service code
- Z1AA · Maintenance of Office Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238290)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number 47PF5327Q0001 is issued as a request for quotation (RFQ) for Elevator Maintenance & Related Services. This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. (i) Reference Attachment B, Electronic Offer Sheet for a list of line-item number(s) and items, quantities, and units of measure (including option(s). (ii) Reference the Performance Work Statement for a description of requirements for any items to be acquired in performance of this requirement. (iii) Contemplated Period of Performance one year base period (March 1, 2027 to February 29, 2028) and four one-year options and the option to extend. The location of performance is at the Kinneary US Courthouse in Columbus, OH, Bricker Federal Building in Columbus, OH, Bricker Parking Garage in Columbus, OH, and Rice Federal Building & US Courthouse in Dayton, OH. (iv) Reference the Terms and Conditions of this solicitation for a list of solicitation provisions that apply to the acquisition. (v) Reference the Terms and Conditions of this solicitation for a list of the contract clauses that apply to the acquisition. (vi) Solicitation Deadlines: Question Deadline: November 3, 2026, 3:00PM EST Quote Deadline: November 16, 2026, 3:00PM EST Questions and Quote Shall be Submitted to: Natasha Cunningham, Contracting Officer at natasha.cunningham@gsa.gov (vii) Contracting Officer Point of Contact: Natasha Cunningham, 201 Superior Ave, Cleveland, OH 44114, natasha.cunningham@gsa.gov (viii) Services codes: North American Industry Classification System (NAICS): 238290, Other Building Equipment Contractors, with a size standard of $22 million. The product and services code (PSC) is Z1AA Maintenance of Office Buildings Services. (ix) Site Visit: Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A site visit is scheduled for October 26 and 27, see Appendix C. (x) Evaluation will be conducted in accordance with FAR 52.212-2 (GSA Class Deviation RFO-2025-12) and FAR 12.203 (GSA Class Deviation RFO-2025-12).
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