FY27 Building 1 Circuit Tracing Services

The Department of Veterans Affairs, James A. Haley VA Medical Center is currently seeking information from any Service Disabled Veteran-owned Small Business (SDVOSB), Veteran-owned Small Business (VOSB), or Small Business (SB) vendors that can provide the following service. SCOPE OF WORK: The Contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management and supervision to perform circuit tracing and documenting electrical circuits within the critical and non-critical areas of Building 1. The Contractor shall furnish all labor, equipment, sanitized, disinfected and labels for containers, supplies, materials, transportation and supervision required to provide pick up, transport, incineration and/or acceptable disposal of biomedical infectious, veterinary, chemotherapy, biological/pathological, sharps waste, and contaminated wastes. 1. Period of Performance: The period of performance for this contract 365 days from the Kickoff meeting or the Notice to proceed from the Contracting Officer. Government is aware that scheduling may be difficult at times and an extension may be needed. Contractor will notify the COR, and an extension can consist of Month-by-Month basis (up to 12 months). Tracing will include not limited to: Safely trace and document electrical circuits feeding hospital departments, including critical care areas. Ensure accurate identification of power sources for all outlets, devices, lighting, and life safety systems. Locate/trace electrical panels throughout building Label panels, breakers, and field devices to support fast emergency response and future maintenance. Produce comprehensive documentation in support of NFPA 99, NFPA 70 (NEC), and The Joint Commission requirements. Labeling panel schedule to reflect panel locations/line/loads. Determine amperage/voltage draw of panel loads. Ensure panel is following hospital codes/regulations Contractor shall apply compliant, durables labels to: Panelboard and breakers Device faceplates (outlets, switches) Subpanels and junction boxes Include power source panel and circuit number on each label. Emergency power circuits will be labeled with distinct color codes or markings. Summary Report: A comprehensive report including findings, panel schedules, and recommendations will be furnished after completion of work if applicable. Contractor shall Develop detailed circuit maps and panel schedules. Identify emergency vs normal power sources. Document any undocumented circuits, discrepancies, or safety issues. Submit digital and hard copy reports in a facility-approved format to the VA within 7 days of completion. Information shown in the report shall be as following: Company’s name, addresses, telephone, & FAX numbers. Name and signature of contractors who perform the Circuit Tracing. VA Work Contract Number, name and number of VA Contracting Officer. Date and Time of work. Copies of contractors valid licenses, professional and training certificates. Descriptions and model number of specialized tools and equipment used. Such as (Fluke 2062 Advanced Pro Wire Tracer) Traced Location, Type, Name, and nameplate information of electrical equipment, labeled electrical circuits throughout designated areas. Updated panel schedules (digital + printable formats). Room-by-room circuit tracing maps. Emergency vs normal power path diagrams. Summary report with deficiencies, abandoned circuits, and suggested corrective actions Remarks on conditions of electrical equipment. List all deficiencies, Recommended corrective actions, if any. BACKGROUND: The electrical system throughout building 1 needs to have the circuits traced and labeled correctly. This work will be performed in patient rooms, ICU, NICU and other critical care units, Administrative and support spaces. Upon investigating the electrical systems for information to assist the maintenance operation section with shutdowns/additions/repairs/upgrades, it has been determined the panel schedules are not correct. Without having correct information, we unintentionally interfere with DIRECT PATIENT CARE and hospital operations. It now takes a minimal of 40-60 manhours to physically trace out a panel circuit to try and plan a more efficient shutdowns to minimize interruptions to patient care and hospital operations. The above issues are becoming critical and costing thousands of dollars in investigating. The applicable NAICS for this service is 238210, Electrical Contractors and Other Wiring Installation Contractors . To be considered for this requirement, vendors must be registered in the System for Award Management (SAM - https://www.sam.gov). Any vendor interested in this requirement should include the following information: Company Information (business name, UEI number, business size/category, GSA schedule if applicable) Capability Statement (brief background of capabilities, resources, experience, etc.) Contact information (POC name, email, and phone) All information regarding this requirement will be posted on Contracting Opportunities. All responses to this request for information notice shall be submitted to the following email address: keila.president@va.gov. The closing time/date for responses is 11/11/2026 @ 2:00 pm EST. This request for information is for market research purposes only. THIS IS NOT A SOLICITATION AND DOES NOT REQUIRE THE GOVERNMENT TO ISSUE A SOLICITATION. The Government will not pay for any information submitted under this notice. DISCLAIMER This request for information is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request for information that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.