Solicitation
Cooling Tower, Roofing, and Structural Construction
Department of the Treasury · Bureau of Engraving and Printing · Sol. 2031ZA26R00027
Due in 30 daysSmall business
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The Treasury's Bureau of Engraving and Printing (BEP) wants a design-build contractor to tear out and replace three cooling towers, their steel support platform, the roofing under them, and the related pumps, piping, chemical feed and SCADA controls at its Main Building in Washington, DC. It is a total small business set-aside, firm-fixed-price, with up to 730 calendar days to finish after notice to proceed. Offers are now due November 9, 2026 after an amendment extended the date.
Watch out for
- Key documents could not be read. Amendment 0001 (which extends the date and says the Statement of Work is being updated) and the Davis-Bacon wage determination are scanned images, so changes to scope, pricing or rules are unknown.
to allow the government time to update the Statement of Work (SOW) and obtain authorization to include drawings and pictures.
- Design-build with no plans for the work areas. You must survey existing conditions yourself and price a design you have not seen; the drawings are only promised after award.
available for areas in which work is to be performed, but the BEP will try to provide, but cannot
- Bonding required. Both a performance bond and a payment bond at 10% each, plus a bid guarantee, require surety capacity that many small firms lack.
Bid Guarantee: A bid guarantee shall be required whenever a performance bond or a
- Heavy past performance and experience requirements. You need 3 similar government contracts in the last 5 years, ideally design-build, historical or industrial facilities, and each reference must send its own questionnaire to the CO by the due date; only the prime and major subs (25% or more of value) count.
the experience of proposed subcontractors except those considered major.
- Specialized certifications and licensed staff. SCADA integrator must be Citect-certified, controls installer must be an FX ASI, and engineering staff need PE licenses, which may force teaming or subcontracting.
certified as Citect SCADA Certified Expert (CSCE).
- Working inside a live currency plant. BEP stays fully operational, so you must supply temporary AC, give 7 days notice for utility shutdowns, pass background checks, and follow strict site rules (no cameras, no contractor laptops on BEP devices).
The BEP shall remain fully operational during all
- Lead paint and asbestos on site. You are responsible for lead-based paint testing, a abatement plan and legal disposal, and must stop work if suspected asbestos is found.
Contractor shall be responsible for Lead Based Paint (LBP) identification, testing/analysis
- Conflicting dates and values in the documents. The solicitation form says offers were due October 9, 2026 while the notice says November 9, 2026; the site visit is shown as 09/30/2026 on the cover but September 30, 2024 in Section L; the price range is $1M-$5M in one place and $2M-$4M in another; offers must stay open 150 days in one place and 60 days in another.
Offers shall be submitted and received electronically not later than 12:00 noon CST, Friday,
- Site visit and question deadlines may have passed. The pre-proposal site visit (9/30/2026) and the question deadline (October 5, 2026) are before today's date, and the amendment may or may not reopen them.
A pre-proposal site visit has been scheduled for 09/30/2026 at 9:00 AM.
- Long performance period. Up to 730 calendar days from notice to proceed ties up crews and bonding capacity for two years.
The period of performance for this contract shall not exceed more than 730 calendar days from
Read from the notice and 7 attachments. 2 not read in full.
- 2031ZA26R00027.pdf
- Attachment 3 - Statement of Work - Cooling Towers.pdf
- Attachment 4 - Pricing Table.pdf
- Attachment 5 - Quality Assurance Surveillance Plan (QASP).pdf
- Attachment 6 - Initial Staffing Plan.pdf
- Attachment 1 - Past Performance Questionnaire.pdf
- Attachment 7 - Monthly Workforce Report.pdf
- 2031ZA26R00027 0001.pdf: scanned PDF: no text to read
- Attachment 2 - Davis-Bacon Wage Determination DC20260001 Modification 06.pdf: scanned PDF: no text to read
Full brief
What they want
- Assess the site, recommend the scope, and design the replacement (design-build), with signed and sealed structural drawings and calculations
- Demolish and dispose of two Evapco cooling towers (AT 424-936), one BAC tower (VXT-800CR), the abandoned Tower #5, old pumps, piping, chemical feed, controls and the existing roofing
- Survey, demolish and replace the corroded structural steel platform with a new one (third-party testing reports required)
- Furnish and install replacement cooling towers (brand name or equal), four condenser water pumps, new piping and insulation, a plate and frame heat exchanger and a chemical feed system
- Install new controls that integrate with BEP's Citect SCADA system, including fire/smoke detector interface, using BEP laptops for programming
- Replace the roofing and handle lead-based paint testing and abatement planning
- Provide temporary AC during the work, keep the plant running, and deliver as-built drawings, SCADA commissioning and demolition/disposal reports, testing and training
- Contract type
- Firm-fixed-price, single-award design-build construction contract (one lump-sum line item)
- Period of performance
- Not more than 730 calendar days from Notice to Proceed to completion; no options mentioned in the text that was read
- Place of performance
- Bureau of Engraving and Printing Main Building (plant), 14th & C Streets SW, Washington, DC
- Estimated value
- The solicitation form says the magnitude of construction is between $1,000,000 and $5,000,000; the Statement of Work says the estimated price range is between $2,000,000 and $4,000,000
- How they'll choose
- Best value tradeoff; non-price factors combined are significantly more important than price
- Offers due
- November 9, 2026, 12:00 PM Central (per the notice, as extended by Amendment 0001; the original solicitation said October 9, 2026)
- How to submit
- Electronically; the text that was read does not name the portal or email address for offers. Questions and past performance questionnaires go to the contracting officer at Laqulla.Williams@bep.gov
- Page limits
- Volume I (Technical): 15 pages, double-spaced, 12-point Times New Roman (cover page and table of contents excluded). Volume II (Business/Price): no page limit, same font and spacing
What they'll judge offers on
- Corporate Experience (equal to Past Performance, weighted heavier than factors 3-6)
- Past Performance (equal to Corporate Experience, weighted heavier than factors 3-6)
- Technical Approach (factors 3-6 are of equal importance)
- Key Personnel / Resource Plan
- Project Plan
- Price (overhead and profit rates on the pricing table; price analysis for fair and reasonable)
What to include when you submit
- Two separate volumes: Volume I - Technical and Volume II - Business/Price Proposal
- Signed and dated cover letter identifying the offer, the contractor and the RFP number; label each volume with its number and title, corporate and dba name, and RFP number
- Volume I must cover Factor 1 Corporate Experience (3 government contracts from the last 5 years), Factor 2 Past Performance, Factor 3 Technical Approach, Factor 4 Resource Plan/Key Personnel (with resumes) and Factor 5 Project Plan
- Send the Past Performance Questionnaire to each of the 3 references; the references (not you) must email it to the contracting officer by the due date, or attach a CPAR instead
- Volume II: acknowledgement of amendments, completed pricing table with overhead (including G&A) and profit, signed teaming arrangement if quoting as a team, and name and contact information for the proposed Project Manager
- Complete and certify the Initial Staffing Plan (Attachment 6), marked as the solicitation directs
- Offers must stay open for acceptance for at least 150 calendar days after the due date
You must have
- Small business under NAICS 236220 (size standard $45.0M), both when the offer is submitted and at award
Total small business set-aside under NAICS 236220, $45.0M size standard.
- Performance bond and payment bond, each for 10% of the contract amount, within 10 days of award; a bid guarantee is also required with the offer
after award a "Performance Bond" (SF-25) for 10% of the amount of the contract.
- Insurance during the whole contract: workers' compensation/employer's liability, general liability, auto liability and property damage at the stated minimums; certificate due within 10 days of award
General Liability Insurance $500,000.00 per occurrence
- Work must be done by a qualified licensed HVAC/mechanical contractor with large condenser water system experience, and a licensed electrical contractor must be used for the electrical work
The work shall be performed by a qualified HVAC/mechanical licensed
- SCADA integration must be done by a Citect SCADA Certified Expert (CSCE) and controls installation by a Facility Explorer Authorized System Installer (FX ASI)
certified as Citect SCADA Certified Expert (CSCE).
- Key personnel: a Project Manager and Project Superintendent employed by the prime, each with 5 years in historical government buildings, plus Specialized Technical Personnel with Professional Engineer licenses
licenses (Professional Engineering) and technical competence of electrical, mechanical,
- All contractor and subcontractor staff must pass BEP suitability/background investigations before getting access to the site
that the BEP conduct a Full Field Background investigation, and that it be favorably completed.
- Monthly workforce report with an officer's certification that the small business prime and similarly situated subcontractors perform the required share of personnel cost (15% is stated for construction)
contracts the percentage is 15 percent; and for special trade contracts the percentage is 25%.
- Davis-Bacon wage rates apply to all work
The Contractor shall pay wages in accordance with the Davis-Bacon wage determinations.
Not in the notice text
- What Amendment 0001 changes (scanned PDF with no readable text), including the updated Statement of Work and any added drawings
- Davis-Bacon wage determination DC20260001 rates (scanned PDF)
- Middle of the solicitation (about 131,000 characters from H.36 into Section K) was not provided, so the liquidated damages amount and many clauses are unknown
- About 12,700 characters in the middle of the Statement of Work were not provided
- Which portal or email address to use to submit offers
- Whether the site visit and question deadlines are reopened by the amendment, and whether the past performance questionnaire due date moves to November 9, 2026
- Drawings A and B (listed as available only after award) and the Controls and Control Panel Specifications
- Amount of the bid guarantee
- Whether Nov 9, 2026 or an earlier date is the true offer deadline, since the solicitation text still says October 9, 2026
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Key facts
- Response due
- Nov 9, 2026, 6:00 PM UTC
- Posted
- Oct 8, 2026
- Notice type
- Solicitation
- Solicitation
- 2031ZA26R00027
- Agency
- Department of the Treasury · Bureau of Engraving and Printing
- Office
- Office of the Chief Procurement Officer
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 236220
- Product/service code
- Z2EC
- Business type
- Construction & renovation
- Place of performance
- DC, 20024
- Contracting contact
- LaQulla WilliamsLaqulla.Williams@bep.gov2024862465
- Versions
- 2 (amended since first posted)
What similar contracts paid
19 contracts at this agency under the same NAICS code, in the same state, had activity in the last 5 years, according to USAspending.gov. Small businesses won 100% of the dollars in this market over the last 3 fiscal years.
Typical contract$318KMiddle half: $164K to $1.2M
Typical per year$473KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
10/08/2026 - Amendment 0001 is issued to extend the due date to November 9, 2026 to allow the government time to update the Statement of Work (SOW) and obtain authorization to include drawings and pictures. (See attached 2031ZA26R00027 0001). 09/16/2026 - See Request for Proposal with attachments.
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