Operations and Maintenance (O&M) Services for the SBIWTP

What they want

• Operate and maintain the whole plant and its related facilities, supplying all staff, equipment, tools, materials and supervision (performance work statement,? PWS, section 1.1).
• Ten priced lines: for the base year and each of four option years, one line for 25 million gallons per day (MGD) and one for the additional 10 MGD, each shown as 12.0 EA.
• Run the five canyon collectors (structures that catch flow near the border), two pump stations, two junction boxes, and the supervisory control and data acquisition (SCADA) system that monitors and controls the plant.
• Do the monitoring and reporting the plant's discharge permit (a National Pollutant Discharge Elimination System, NPDES, permit) requires; the contractor is not responsible for the ocean receiving water or special study monitoring.
• Perform routine and manufacturer-recommended maintenance and repair, and update the Preventative Maintenance Plan for the headworks screens, grit chamber, tanks and channels.
• Work with the design-build construction team (PCL Construction) during the plant expansion: answer questions, attend meetings, review shutdown plans, join commissioning and tie-ins.
• Carry out phase-in and transition services over 60 days after award.
• Be ready at all times to follow the Spill and Transboundary Flow Event Prevention and Response Plan, and report incidents and illegal border crossings within 24 hours.

What they'll judge offers on

• Technical factors, rated Exceptional, Good, Acceptable, Marginal or Unacceptable (the factor names are in a part of Section M that was not read)
• Past performance: rated Neutral when a bidder has no relevant history; past performance questionnaires must be provided
• Price: judged only for fairness and reasonableness, for the highest technically rated offeror

What to include when you submit

• Acknowledge Amendment 0001 before the response due date: on the offer form, on each copy of the offer, or by letter or electronic message that names the solicitation and amendment numbers.
• Propose a contract line item number? (CLIN: one priced line of the order) mapping matrix, as the PWS asks, using the solicitation's pricing structure attachment.
• Send the past performance questionnaires (Attachment 26); failing to provide them is rated negatively.
• The offer form asks the bidder to sign and to keep the offer open for 60 calendar days unless the bidder inserts a different period.

After award, you must have

• Every worker needs a favorable background investigation and fingerprint check before starting work at the plant, and a federal ID card (PIV card) if they need regular access. From Attch. 27 SD.I.10031-M-2 Background Investigation Procedures for SBIWTP Contractor Personnel.pdf: …permitted to physically begin work at the SBIWTP prior to the favorable adjudication…

Current contractor

No incumbent is named. The PWS refers to an unnamed incumbent contractor helping a successor at the end of the contract, and the October 2024 spill plan was prepared by Veolia and USIBWC; the documents do not say who operates the plant now.

Not in the notice text

• Attached but not read: the middle of the solicitation (including Section L, the bidder instructions, and the first part of Section M), the quality assurance surveillance plan, wage determination, past performance questionnaire, price workbook, asset lists, and most of the PWS and permit text.
• The controlled unclassified information documents (O&M manual, system security plan, facility security plan, border crossing procedure) are only available through SharePoint access and an NDA.
• How to submit the offer (e-mail, portal or paper) is not shown in the text read; the contact is Philip Johnson, johnsonpk@state.gov.
• The names and weights of the technical evaluation factors, and the required key staff and operator certifications (PWS section 4.2), were not read.
• Whether a bond, letter of credit or insurance is required at offer time: the clause list names Irrevocable Letter of Credit (52.228-14) and Insurance-Work on a Government Installation (52.228-5), but their use is not shown.
• The site visit file (Attachment 34, October 14, 2026) and the question deadline are not shown in the text read; check SAM.gov.
• Two versions of the PWS are posted, the original and Revision 1; check which governs and what changed.