Combined Synopsis/Solicitation
Road Maintenance - Sheyenne. Roadway reconditioning and aggregate surface place and aggregate spot surfacing
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summaryThe USDA Forest Service, Dakota Prairie Grasslands, wants a contractor to grade and add gravel to roads, campground roads and trailheads in the Sheyenne National Grassland (Ransom and Richland Counties, ND) under solicitation 1240BE27Q0011. Only small businesses can bid; the work runs November 22, 2026 to July 31, 2027, and the response due date is November 5, 2026, 5:00 PM Mountain. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 3 attachments weren't read (C04-2 Wage Rates Ransom RIchland Counties.pdf). Check the attachments on SAM.gov.
The USDA Forest Service, Dakota Prairie Grasslands, wants a contractor to grade and add gravel to roads, campground roads and trailheads in the Sheyenne National Grassland (Ransom and Richland Counties, ND) under solicitation 1240BE27Q0011. Only small businesses can bid; the work runs November 22, 2026 to July 31, 2027, and the response due date is November 5, 2026, 5:00 PM Mountain.
Who can bid
- Small business concern, under the $45M size standard for NAICS 237310; the buy is a total small business set-aside
- Active registration in the System for Award Management (SAM)
- Limitations on subcontracting apply: a small business prime must itself perform a set share of the work
How to submit: Email to Jared Machgan at jared.machgan@usda.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
From the version posted Oct 21, 2026.
- Serious: Total small business set-aside. Only small businesses can bid; other firms will not be considered.
- Serious: Every line must be priced. A quote that leaves any line of the Schedule of Items unpriced is excluded from further consideration.
- Worth checking: Wage rates attached but not read. The wage rates file for Ransom and Richland Counties is a scanned PDF that couldn't be read here, and the form checks the Service Contract Labor Standards clause. Check the wage rates on SAM.gov before pricing labor.
Show all 7Show fewer
- Worth checking: Limit on subcontracting. Your firm must do a set share of the work itself, so you cannot hand most of it to others.
- Minor: Work mostly in spring. Most grading is to happen in spring, within an overall period that ends July 31, 2027; plan crews and equipment for that season.
- Minor: Rework at your own expense. Work that does not meet the contract can be sent back for redo at no cost to the Government.
- Minor: Questions due November 2, 2026. Questions go by email to Jared Machgan and are due before the response due date.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- C04-1 1240BE27Q0011 Road Maintenance - Sheyenne..pdf (read)
- C04-3 Maps.pdf (read)
- C04-2 Wage Rates Ransom RIchland Counties.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Move crews and equipment to the sites and back (mobilization): schedule lists QTY 1, unit EA (each)
- Grade (blade) roads, trailheads and spurs shoulder to shoulder and end to end; schedule lists 15.08 LL (mile) and the grading is to take at most six passes with a motor grader
- Fix the road crown, ruts, berms and drainage so water runs off normally
- Place and compact 4-inch spot surfacing with certified weed-free North Dakota Class 13 aggregate; schedule lists 1559 CY (cubic yards)
- Clean all equipment of dirt and plant parts before entering the project area; the Forest Service inspects equipment
- Send a work schedule before starting each task, and give the contracting officer 48 hours' notice of schedule changes
- Submit a quality control plan (QCP: your own plan for checking your work) with a progress schedule
- Redo, at your own cost, any work the Government finds out of compliance
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) is anticipated; performance-based service contract (you are paid for reaching the finished result)
- Period of performance
- 11/22/2026 to 07/31/2027, with an option to extend services (FAR 52.217-8, 30 calendar days prior to contract expiration)
- Place of performance
- Sheyenne National Grassland, Ransom and Richland Counties, ND (notice lists Lisbon, ND, USA)
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government: technical approach first, then price checked for fairness and reasonableness, and past performance rated acceptable or neutral
- Offers due
- November 5, 2026, 5:00 PM Mountain
- How to submit
- Email to Jared Machgan at jared.machgan@usda.gov
What they'll judge offers on
- Technical Approach: ability to meet the schedule in the statement of work (SOW), and an explanation of any requirement you cannot meet
- Price: pricing for every line of the Schedule of Items
- Past Performance: rated acceptable, neutral (no record) or unacceptable
What to include when you submit
- Send two separate attachments in Word or PDF: the Technical Proposal and the price quote
- Past performance: direct experience completed by your firm over the past three years, with a short project description, dollar amount, year completed and owner contact (name, phone, email)
- If your firm has no past performance, you may give it for predecessor companies, key personnel or subcontractors
- Technical capability: list all equipment for the job and all key personnel on site with their qualifications
- Include a work schedule showing expected daily progress
- Price every line in the Schedule of Items (boxes 19 through 24); a quote missing any line price is excluded
- Acknowledge any amendments as the amendment instructs
- Hold your prices firm for 60 calendar days from the date offers are due
- Confirm with Jared Machgan that your email arrived
- Put the solicitation name and number in any question email's subject line
After award, you must have
- A smartphone, tablet or GPS device with a mapping program (like Avenza Maps) that reads the PDF maps in the contract From C04-1 1240BE27Q0011 Road Maintenance - Sheyenne..pdf:
The contractor will be required to have a mapping program, like Avenza Maps, on their smart…
Not in the notice text
- The wage rates file (C04-2 Wage Rates Ransom RIchland Counties.pdf) is attached but not read; it is a scanned PDF. Which wage rates apply is in it.
- Whether there is a site visit is not stated.
- Whether Davis-Bacon (federal construction wage rules) applies is not stated; the form checks the Service Contract Labor Standards clause and names a Heavy Equipment Operator class at $28.96 plus $5.92 fringe benefits, for information only.
- When the quality control plan is due is not stated.
- The Government's estimate or budget is not given.
- The exact line-by-line quantities in the Schedule of Items are jumbled in the file: it lists QTY 1 EA, 15.08 LL and 1559 with CY, but the pairing with item numbers 0001 to 0003 is unclear. Check the form on SAM.gov.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 237310
- How to submit, from the AI summary: Email to Jared Machgan at jared.machgan@usda.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- USDA FS Dakota Prairie Grasslands, Bismarck, ND
- Product/service code
- Z1LB · Maintenance of Highways/Roads/Streets/Bridges/Railways
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 237310)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240BE27Q0011 is issued as a Request for Quotation (RFQ) The general scope of work pertaining to this contract consists of performing annual road, campground road and trailhead maintenance throughout the Sheyenne National Grassland. This work is being solicited as a “performance- based” service contract. The term “performance-based” indicates the Contractor is responsible for achieving an end product. Furnish all labor, material, equipment, tools, transportation, and supplies necessary to complete the work according to the contract. Location: Sheyenne National Grassland Ransom and Richland Counties This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 237310 The small business size standard is 45M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
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